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DEPUTY HEAD OF HUMAN RESOURCES DEPARTMENT

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Fri, 17/08/2018 - 17:30

Action Against Hunger is an International Non-Governmental Organization that is charitable, impartial, non-political, independent and non-profit making, with headquarter in Paris, France. Action Against Hunger has humanitarian programs in more than 41 countries, assisting victims of war, disease and famine. In Sierra Leone Action Against Hunger was established in 1991. Action Against Hunger overall overall objective in these contexts is to fight against hunger and this is achieved through the implementation of   multi sectorial and integrated Programmes focusing on the key thematic areas of nutrition and health, food security and Livelihood and water, sanitation and Hygiene (WASH). Emergency relief responses to immediate needs are usually followed by longer-term activities aiming to enable affected populations to regain their self-sufficiency. Action Against Hunger current projects are funded by various donors including: UK AID (DfID) and Irish Aid.: UNOPs,New Venture funds and Action Against Hunger internal fund.

 

Action Against Hunger is seeking motivated and dynamic candidates for the following position:

 

DEPUTY  HEAD OF HUMAN RESOURCES DEPARTMENT (National)

 

START DATE:1st September 2018

DURATION OF CONTRACT: 1 (one) Year

LOCATION:    Freetown with travel to the bases

NUMBER OF POSITIONS : 1 (One)

PROBATION PERIOD- 3 months

SUPERVISED BY : Human Resources Head of Department

INTERNALLY LIAISES WITH: Heads of Departments (WASH, Food Security & Livelihoods, Health and Nutrition, Logistics and Finance), Field Coordinators, Base Admins and Human Resources staff

DIRECTLY SUPERVISES: HR officers Coordination and bases

FUNCTIONAL SUPERVISION: HR/Admin Base Staff

 

Job Objective:   Provide support in the administration and management of the Human Resources (national and expatriate)of the mission.

 

Key Responsibilities

Under the supervision of HR HOD and in collaboration with the bases’ HR Managers:

  • Ensure the update and implementation of HR procedures and tools on the bases
  • Ensure a legal/regulatory watch on any new text that impact the HR management of the mission
  • Contribute, with the HR HOD to the collection of necessary information and to the revision of HR policies
  • Participate to the revision of the HR strategy and the its implementation follow up
  • Contribute to the elaboration of the HR cost and annual HR budgets
  • Provide technical support to the HR staff on the bases
  • Check the bases’ monthly reports and synthetize into a mission’s report
  • Control and validate monthly payrolls, social contributions, and declarations to the local authorities
  • Follow up on the end of contract dates for all employees
  • Verify the JD revised by managers
  • Update and prepare consolidated organizational charts for the mission
  • Check the bases’ HR statistics and elaborate the mission’s HR indicators
  • Prepare necessary HR files in case of audits, and HR reports to the authorities
  • Plan recruitments and participate in recruitment interviews
  • Ensure proper follow up of the procedures, implementation and respect of the annual appraisal planning
  • Contribute to the construction of the annual training plan of the mission, to its implementation and to its achievement report
  • Develop relationships with universities and partners in the frame of the recruitment and training policies
  •  Support the base HR staff in the implementation of the tools and procedures for recruitment, appraisals, trainings and career management

Under the supervision of HR HOD and in collaboration with HQ GSP unit:

  • Brief and debrief international staff on administrative issues upon arrival and departure
  • Liaise with Immigration for the process of visa/resident permit for international staff
  • Control and centralize break/leave requests and time sheets
  • Manage the flight tickets for the break/leave of expatriates
  • Follow up on the end of contract dates (and prepare amendments at the request of HOD)
  • Be HQ focal point for the administrative follow up of the international staff
  • Prepare monthly per diem calculations and transfer the information to the Financial Manager of each base
  • Ensure the follow up of the Child Allowance, couple and family status
  • Update the individual follow up and expatriate movement files
  • Inform the international staff and follow up on the return form to HQ

Qualifications required:

  • Masters/BSC Degree in Human Resources  
  • At least 3 years' professional experience in Human Resources/Administration
  • Strong knowledge of local labor law/regulations, staff representation, conflict management, remuneration and social benefits
  • Payroll and staff administration, recruitment, training, career management.
  • Experience in a similar organization is an added advantage.

Required Competence and Skills:  

  • Strong management skills and pro-activity
  • Excellent communication, networking and representation skills
  • Skills in facilitating training for a large group
  • Good team worker, facilitator and organizer
  • Enthusiastic self-starter
  • Ability to prioritize and meet changing deadlines
  • Good knowledge of Microsoft Office tools
  • Flexibility and adaptability to changing events
  • Ability to work under pressure and manage stress

 

Application Procedures:  Motivation letter, CV with names of three (3) referees to be addressed to: 

The Human Resources Head of Department

Action Contre la Faim

10 Sall Drive, Cockle bay

Off Aberdeen Road

Freetown.

Or by Email to:  hrmanager@sl.missions-acf.org

Or at our Field Offices

Moyamba: Sembehun Road, Moyamba    

East Freetown: 10 New Diversion, Old railway line, Ojuku Junction, Lower Allen Town

 

Deadline for the receipt of applications is Friday, 17th  August 2018. Only short-listed candidates will be contacted by Action Contre la Faim for a written test and interview. Please mark position applied for at the top right hand of envelope. ACF is an equal opportunity Employer.

 

Please be informed that this is National Position and the terms and conditions of Sierra Leonean employees apply.

Female candidates are strongly encouraged to apply 

PLEASE NOTE THAT A COPY OF APPLICATION LETTER, CV AND CERTIFICATES SHOULD BE SUBMITTED TO THE NGO DESK OFFICER, MINISTRY OF LABOUR, NEW ENGLAND, FREETOWN.

 

***Please indicate in your application that you saw this advertisement on the Careers.sl Platform***