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Procurement Assistant

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Will be unpublished on: 
Mon, 24/09/2018 - 17:30


CRS is recruiting for the position of Procurement Assistant (x 2 positions).

 If you are interested and your profile matches the requirements, please read the below job description and follow the instructions to submit your application package.



Procurement Assistant


Department:      Operations        

Reports To:         Procurement Officer

Country/Location: CRS-Sierra Leone- Freetown (x 1 position) Kabala (x 1 position)



For over forty years, Catholic Relief Services’ (CRS) work in Sierra Leone has been guided by the will to promote the alleviation of human suffering, to advance full human development, and to foster charity and justice in the world.  Since 2008, CRS in line with the Millennium Development Goals # 2 and 3 and Government of Sierra Leone’s commitment to support basic education for all, has been implementing the Food for Education (FFE) Project with interventions designed to improve quality and relevance of education, encourage complete cycle of primary education for vulnerable, marginalized children, especially girls, and increase community involvement in education.  New funding has been approved for the project to be extended for another three years in five chiefdoms of Koinadugu District, in the north of Sierra Leone. The three-year project will benefit nearly 30,000 pupils in five chiefdoms in Koinadugu district namely, Sulima, Mongo, Neini, Neya and Dembelia Sinkunia. CRS/SL will distribute commodities to schools for the preparation of morning snacks and lunches to pupils, teachers and cooks, five days a week for nine months during the school year.  The project will also work with local communities, strengthen School Management Committees and foster the formation of Mothers’ Clubs and Savings and Internal Lending Communities (SILC) groups.

Job Summary:

You will effectively perform various activities throughout the procurement cycle to assist the acquisition of goods and services in support of the delivery of high-quality programming to the poor and vulnerable. Your abilities will allow you to successfully support the quality and efficiency of procurement and purchasing activities applying the principles of stewardship, integrity, transparency, and accountability.

Job Responsibilities:

  • Supports requestors to prepare complete and comprehensive Purchase Requisition Forms.
  • Assists with the maintenance of the procurement plan and the procurement tracking tool to facilitate timely communication of procurement/purchase needs, status updates on progress of all orders, and effective and efficient service delivery.
  • Assists the Procurement Officer in the continuous search for competent, reputable, and reliable suppliers of goods or services.
  • Visits suppliers (company site, stores, and/or production facilities) to collect information and support the due diligence process.
  • Purchases items following CRS procurement documents (i.e. Purchase Order), instructions, and standards.
  • Prepares Payment Requests, ensuring all the supporting documentation is accurate and on file to assist the timely payment to vendors; and, follows up with requestors, suppliers, and other relevant parties to address any deficiencies and/or discrepancies.

Agency-wide Competencies:

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Treats people with dignity and respect;
  • Challenges unethical or misguided decisions;
  • Applies agency policies appropriately and consistently;
  • Establishes priorities and meets deadlines;
  • Presents information and decisions in a transparent and effective manner;
  •  Demonstrates diplomacy, flexibility, and resourcefulness;
  • Analyzes and improves own skills to achieve goals;
  • Looks inside and outside CRS to identify innovations.

Key Working Relationships

  • Internal: Procurement Officer, Head of Operations, Finance Officers
  • External: Vendors


  • Bachelor's Degree.
  • Minimum of 1-year work experience desired in supporting procurement/purchasing, logistics, and/or administration processes and activities.  New college graduates considered.
  • Good writing skills.
  • Knowledge of local market conditions.
  • Knowledge in MS Office package (Excel and Word).

  Agency-Wide Competencies (for all CRS Staff): 

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Trusting Relationship
  • Professional Growth
  • Partnership
  • Accountability


Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.


To apply for this position please send up-to-date CV and a supporting letter, copies of relevant certificates to Please note that only short-listed candidates will be contacted.


When applying through please upload updated CV and cover letter as attachment. All applicants should attach a Labour Card to the application package


Also send a copy of your application package to the desk Officer, Ministry of Employment and Social Security, New England


Closing Date for the receipt of application packages is on Monday 24th September 2018


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