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Receptionist & Admin Assistant

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Thu, 18/07/2019 - 17:00

INTERNAL JOB VACANCY ADVERT WITH WORLD HOPE INTERNATIONAL-SIERRA LEONE

 

  • Do you think that you are innovative and pro-active?

  • Are you different or more  extraordinary in this sector than others?

  • Do you want to make a big impact on development work as a Receptionist & Admin Assistant on WHI’s programmes in Sierra Leone?

If yes, we have an exciting and challenging opportunity for you.  

We are World Hope International Sierra Leone, and have been working in Sierra Leone since 1997. We are a Christian relief and development non-governmental organization (NGO) working with vulnerable and exploited communities to alleviate poverty, suffering and injustice through our programs on Anti-Trafficking in Persons, community health, education, agriculture, WASH and enterprise.

Currently, we have a job vacancy for the following position: Receptionist & Admin Assistant – that will be stationed in Freetown, working with World Hope International Sierra Leone programmes and supports to achieve the following below:

JOB SUMMARY

The role of the Receptionist & Admin Assistant is to greet clients and visitors to the office. This position also requires basic administrative functions like handling office tasks, such as filing, scanning documents, setting up for meetings and managing the conference rooms, maintaining visitors’ log book and badges. It also requires the implementation of daily cash management and be a focal person with our bank in terms of submitting salary request and other functions as required from time to time.

MAJOR ROLES AND RESPONSIBILITIES

  • To take and relay messages to the appropriate staff.

  • Greet persons entering the organization and directs persons to correct destination.

  • Channel queries from the public and clients to the required persons for action.

  • Ensure knowledge of staff movement in and out of the organization and monitor visitor access and maintain security awareness

  • Provide general administrative and clerical support

  • Tidy and maintain the reception area

  • Administer daily petty cash system

  • Secretarial work

  • Ensure vouchers are completed appropriately and coded that pass through the Receptionist & Admin Assistant’s office.

  • Organize conference and meeting room bookings.

Education

Diploma or degree in a related field.

Job related experience and knowledge

Experience working with an NGO local or international is a plus.

Prior knowledge of administration.

Previous reception experience is an added advantage. 

Computer literacy in word and excel a must.

Approachable.

Timeliness to work.

Competencies/Core Values

Essential Character:

Compassion

Confidence

Dedication

Personal integrity

Analytical thinking

Proactivity

Result orientation

Thoroughness

Effective communication

Essential Skills:

Information Handling

People management 

Report writing

Managing own time

Planning and Organizing

Problem Solving and Decision- making

Training

Team building

Preferred competencies:

Conceptual Thinking

Independent Thinking

Development Orientation

Flexibility

We are an equal opportunity employer and do not discriminate in employment regardless of race, sex, colour, religion, national origin, tribe, gender or age.  

Deadline for applications is on 18th  July 2019. Only short listed applicants will be contacted for interviews.

 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY.

How to Apply

Interested candidates should apply with:

  1.  An application letter clearly justifying how they meet the selection criteria, and Recent Curriculum Vitae including names and full contact details of three referees, one of whom must be current or most recent employer.  Candidates must state the position of each referee and his/her relationship to the candidate.

 

Applications should be either sent through email to the following email address: josephkoroma@worldhope.org with the following reference on the subject column :( ‘Ref: WHISL/HRA/FT/RAA/11/2019’) Or You can also send hard copy of your application with envelope marked :( ‘Ref: WHISL/HRA/FT/RAA/11/2019’) to;

The Human Resources/Administration Manager                                        

World Hope International- Sierra Leone

49 Johnson Street, Aberdeen, Freetown or 3 Sylvanus Street, Makeni, Bombali District, Sierra Leone. 

 

PLEASE NOTE THAT A COPY OF YOUR APPLICATION LETTER (written or typed) MUST BE SENT TO THE NGO DESK OFFICER, MINISTRY OF LABOUR, NEW ENGLAND OR EMAILED TO abubakarrsillah1@gmail.com.  A PHOTOCOPY OF A VALID LABOUR CARD SHOULD BE ATTACHED TO ALL APPLICATIONS (written or electronic).   

Also note that as all referees will be contacted; please ensure that contact details are up to date and that referees are aware that they will be contacted. Candidates must give full details of how they can be contacted as World Hope International Sierra Leone will accept no responsibility if it is not able to contact a candidate for interview. 

WHI CHILD PROTECTION POLICY & STANDARDS

WHI has zero tolerance of abuse and exploitation.  WHI’s Protection Policy and Standards are closely adhered to and enforced. The organization continually examines itself to ensure that everything reasonably possible is done to reduce the risk to sponsored and non-sponsored children and vulnerable adults in WHI projects from any form of abuse or exploitation. 

 

Employees offered a job with WHI are expected to duly sign and follow the Code of Conduct and Child Protection Policy & Standards as an appendage to their contract of employment.   By signing the Child Protection Policy & Standards and Staff Code of Conduct candidates acknowledge that they have understood the contents of both policies and consent to conduct themselves in accordance with the provisions of these two documents.

 

Any breach will result in disciplinary action including possible dismissal.

 

Only short listed candidates will be contacted.

 

 This is an EXCLUSIVE job advert, reposting it on other job boards, on online or offline communication channels without the written consent of Careers.sl is strictly forbidden and may result in legal action!