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Mon, 16/09/2019 - 17:00

Terms of Reference: Consultant

Project Effectiveness Review: Expanding Water and Sanitation in Urban Freetown, Sierra Leone

 

Overview

Oxfam in Sierra Leone works through a development-oriented approach. We aim to enable people to make the most of every opportunity. The thrust of our programme has been on public health, women’s political empowerment, education, economic and social justice and governance. We seek to improve public health   through better access to sustainable, safe and sufficient water, sanitation and hygiene (WASH) services. We also support the development of appropriate pro-poor water and sanitation policies and have model decentralised implementation through good practice in Kailahun, Koinadugu and Freetown. 

The Freetown WASH Consortium (FWC) is a partnership of four international NGOs: Action Against Hunger, Concern Worldwide, Save the Children and Oxfam (lead agency), which since 2009 has been working to address chronic and acute WASH issues in the poorest communities of Western Area Urban (WAU) and Western Area Rural (WAR). The consortium programme – predominantly funded by the UK Government’s Department for International Development (DFID) – was implemented in three phases, from 2010 to 2019. This Project Effectiveness Review will evaluate Phase III of this programme, which was implemented from October 2016 to March 2019, in the geographical areas where Oxfam was the implementation lead. 

As part of Oxfam GB’s Global Performance Framework, a Project Effectiveness Review rigorously assesses the impact of a project for the people it intends to support. Specifically, impact is evaluated against Oxfam GB’s global indicator forSustainable Water and Sanitation. Quantitative and qualitative data will be collected via household surveys and interviews with community leaders, both in areas where the project operated (intervention group) and in comparable areas where no project or similar activities were conducted (control group). 

Oxfam is recruiting a consultant to manage field work for this Project Effectiveness Review, which is expected to take place in WAU. Oxfam’s Impact Evaluation Adviser will be responsible for the overall methodology, but will work in close collaboration with the consultant as well as the Oxfam team and partner organisations. The role of the consultant is to (1) assist with finalising the evaluation design, sampling strategy and data collection tools, (2) recruit, train, supervise and mentor a team of enumerators to carry out data collection activities (3) ensure that data collection meets Oxfam’s high quality standards, prioritises privacy and complies with data protection laws (e.g., GDPR), and (4) coordinate sharing initial findings from data collection back to respondents in community reflection sessions. This consultancy DOES NOT include data analysis or final report writing; additionally, data collection tools will be provided by Oxfam. 

 

Essential skills and qualifications

  • Relevant university degree (postgraduate degree preferred)

  • Knowledge and experience of working in Freetown, with a strong understanding of water and sanitation and/or governance activities in the area

  • Experience in administering household surveys

    • Preferably as a field supervisor/coordinator responsible for monitoring data quality

    • Using mobile devices/tablets for data collection (preferably with SurveyCTO)

  • Exceptional attention to detail in carrying out data collection activities

  • Strong management skills – able to organize the work of teams of enumerators to complete the work on schedule and to the required standard

  • Basic information technology skills

  • Command of English, knowledge of Krio strongly preferred

 

Scope of work

  • In collaboration with Oxfam and project partners, and under the leadership of Oxfam’s Impact Evaluation Adviser, assist with: 

    • Designing a feasible sampling strategy (determine sampling frame).

    • Identifying a valid comparison group (may require field visits to gather information on potential comparison communities).

    • Preparing a list of sampled intervention and comparison households (around 1000 in total – 400 intervention, 600 comparison) and a list of replacement households.

    • Preparing a list of intervention and comparison community leaders to interview. 

    • Finalizing the household questionnaire in English.

  • Have the household questionnaire translated into Krio by a professional translator.

  • Prepare a detailed budget and schedule for the actual data collection process with surveys to be administered through mobile devices/tablets (not provided by Oxfam). Oxfam will provide the SurveyCTO server, and provide support on how to install the SurveyCTO app and manage the data flow. Oxfam will program the survey in SurveyCTO as well. 

  • Recruit field supervisors and enumerators (half women, half men; final number to be determined in consultation with the Oxfam team). 

  • Lead and organize a thorough in-house training workshop (3 days minimum) for enumerator candidates and supervisors (including arranging all logistics, such as finding venue, printing, stationary, etc.).

  • Lead and organize a one-day piloting exercise with enumerators and supervisors (including arranging all logistics, such as car rentals), including a debriefing session following the exercise. 

  • Carefully prepare the field work, in collaboration with the supervisors, by visiting all intervention and comparison areas prior to the field work to (1) introduce the survey to local officials as appropriate, (2) confirm the list of project participants and (3) make all required appointments for interviews. 

  • Prepare all required field work logistics as appropriate (set up mobile devices/tablets and print back-up questionnaires, rent cars, etc.).

  • Manage the survey work in the field (approx. 2 weeks), ensuring that the enumerators survey the correct households, interview the correct person(s) within the household (according to the agreed protocol), data collection is carried out to a high standard, prioritizes privacy and complies with data protection laws (e.g., GDPR), that data is uploaded to the server regularly (ideally at the end of each day), and that targets for numbers of respondents are met (around 1000 in total – 400 intervention, 600 comparison). The consultant is expected to be present in the field throughout the data collection process.

  • Consult Oxfam’s Impact Evaluation Adviser regarding any problems that could affect the selection of households for the survey or the number of respondents to be interviewed.

  • Lead community reflection sessions to share initial findings from data collection back to respondents in a meaningful and engaging way, in coordination with Oxfam and its partners. 

  • Write a brief field report on the data collection and reflection activities, including the details of any problems that were encountered, how each problem was addressed, and any feedback that could be useful for future surveys. 

 

Deliverables

  • A brief written description of the sampling strategy for intervention and comparison groups

  • Training materials for enumerator/supervisor training

  • A finalised household questionnaire professionally translated from English to Krio 

  • A finalised, detailed data collection plan indicating (1) the number of households and community leaders to be interviewed each day, (2) the precise location of each community and how respondents will be identified, and (3) the team member responsible for each interview

  • A finalised plan for the community reflection sessions indicating (1) the date, time, and location of each session and (2) the schedule of activities for the session; preparation of initial findings will be done in collaboration with Oxfam

  • A finalised budget clearly indicating the allocation of the budget to the various data collection components

  • A detailed list of all sampled intervention and comparison respondents indicating (1) the unique ID, (2) the name of the person interviewed, (3) the name of the community, and (4) if the interview was not possible, the reason why not

  • Successfully completed (high quality) questionnaires of at least 400 intervention households and 600 comparison households

  • Successfully completed (high quality) interviews with community leaders

  • A brief report on the conduct of the field work, including details about any problems which were encountered and how they were resolved, and any feedback which may be useful for future data collection activities and community reflection sessions

 

Timeframe and time commitment

The assignment is expected to take approximately 25working days to complete during the months of November to December 2019. Survey preparation is planned to take place 1st – 22nd November. Enumerator training and data collection are planned to take place 25th November – 13th December. Oxfam’s Impact Evaluation Adviser is planning to be in Freetown for two weeks (18th – 29th November) during this period to finalize survey preparation and take part in the launch of data collection activities.  

 

Budget and payments

The budget, not to exceed £13,000, must be allocated by the consultant (subject to Oxfam’s approval) to cover all expenses for data collection – consultant fees for approximately 25 days of work; fees for the supervisor/enumerator team to complete interviews (up to 1 hour with approximately 1000 respondents); use of a training venue and any equipment required; transport and (if applicable) subsistence costs for the enumerator team; professional translation of the questionnaire from English into Krio; printing of training materials, as well as questionnaire of 15 pages for 50 respondents (back-up if questionnaire has to be conducted on paper); any costs associated with carrying out the community reflection sessions; consultant travel expenses; any other costs anticipated in completing this assignment.

 

A gross amount will be paid up-front (to cover all logistical costs and a share of the consultant and enumerator fees); the remainder will be paid upon successful completion of the assignment (i.e., once all deliverables have been submitted and approved by Oxfam). Treatment and applicability of VAT and other taxes are determined by the rules set in individual countries; taxes are the responsibility of the consultant and VAT, if applicable, should be included in the itemized budget.  

 

How to apply

Please prepare a proposal including (1) the profile of the consultant(s) and (2) an itemized budget (including any assumptions/choices/options). Any proposals that do not include an itemized budget will not be considered. 

 

Proposals should be submitted to slconsul@oxfam.org.uk  by on 29th September 2019 by 23:59.