Logistics and Operations Manager

Since 1833, we’ve been empowering leaders to accelerate self-sufficiency and prosperity for their communities, businesses, institutions, and countries.

In the 19th century, that meant connecting people and trade by building roads and railways. In the 20th century, it meant building the capacity of national governments to meet their citizens’ needs, managing funds to support service delivery in difficult contexts and delivering world-class humanitarian aid. In the 21st century, we’re continuing that work and investigating the potential of frontier technologies to accelerate the pace of change for our partners.

BACKGROUND

The Child Health and Mortality Prevention Surveillance (CHAMPS) network aims to determine and track the causes of under-five mortality and stillbirths through epidemiologic surveillance, including reporting within 24 hours, clinical sampling, and use of advanced laboratory testing and diagnostics across a network of international sites. The area selected for CHAMPS in Sierra Leone is Bombali Sebora and Bombali Siari chiefdoms in Bombali district (population 606,544). The site area has a population of 161,383 and is mostly urban, including the city of Makeni (population 125,970). 

For the last four years, the CHAMPS project has collected MITS and Verbal Autopsy data and analysed these to inform policies and interventions by key stakeholders. To fulfil one of the key objectives of the CHAMPS network, the CHAMPS Sierra Leone site is now embarking on additional surveillance activities in order to ensure that data from the catchment area can be extrapolated to produce national estimates for the purpose of policy making. 

To accommodate the expansion of these new projects and workstreams, CHAMPS is building up a strong Operations, Procurement and Logistics team. This team provides support to program and other functional areas within the CHAMPS project, including procurement of goods and services, operational logistics, office management, fleet management and administrative office functions to ensure smooth operations of project activities across implementing partners.

Logistics and Operations Manager CHAMPS (Based in Makeni – One Position)

This is a 12 months’ position and will be based in Maken with support and oversight in Bo. Reporting to the Deputy CHAMPS Director. The job holder would provide oversight and line management to the CHAMPS Logistics and Admin team in carrying out all their duties (this includes, but is not limited to managing office supplies, petty cash, ensuring a safe and healthy working environment, and ensuring all facilities and services are in good working order). You will be responsible for all local procurement according to project needs. You will support all laboratory and international procurement for the CHAMPS site as needed. You will be accountable for all repairs and management of suppliers for all office functions. The job holder will be accountable for maintaining all CHAMPS assets, including updating the asset registers, ensuring inventory checks/stock counts, etc. Oversee vehicle fleet management and driver assignments to activities. You will provide support to the planning and execution of all project activities, including trainings, retreats, stakeholder meetings, internal staff meetings, etc. Manages and reports against the operational budget, ensuring efficiency and value for money. Advise programme and country leadership teams to manage operational risks. You will coordinate with all implementing partners to ensure procurement needs are met in a timely manner and to specifications. Conducts local security monitoring and informs CHAMPS leadership of incidents and risks. Coordinates with Ministry of Health and Sanitation (MoHS) employees as required by the line manager. Efficiently manages the running of the CHAMPS accounts, including maintaining the petty cash accounts and coordinating financial projections and accounting with the Crown Agents Country Office. Regularly updating the spend plan and managing the mobile money system.

Requirements.

Master’s degree in management, Logistics, Procurement, Supply Chain Management, or related field. Minimum of 5 years’ demonstrated and progressive experience in logistics, procurement, operations management (including fleet management – vehicles and generators). Proficiency with office software, such as Microsoft Office package (Excel, Project, Word, PowerPoint). Experience working with NGOs or international development organisations is an asset. Experience in accounting and financial management is an added advantage. Good understanding of procurement and supply procedures and processes. Excellent interpersonal and communication skill. Able to meet tight deadlines within a fast-paced setting. Must possess excellent organizational skills and attention to detail. Willingness to work extended hours, as required and the ability to work in a diverse team. 

Interested candidates can apply by sending their updated curriculum vitae to the Email Address Below: 

sierraleonerecruitment@crownagents.co.uk Qualified female candidates are strongly encouraged to apply.

The closing date for receiving applications will be 18th January 2024. Female candidates are strongly encouraged to apply. Please note that ONLY shortlisted candidates will be contacted for interviews.