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Medical Assistant

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Employment type: 
Region: 
Will be unpublished on: 
Wed, 26/01/2022 - 17:00

SCOPE OF WORK 

(Recruitment, PSC Duties, and Performance Reviews) 

Organization 

US Government – Peace Corps Sierra Leone

PSC Position Title 

Medical Assistant

Reports To 

Country Director

Supervises 

N/A

Annual Base Salary 

66,881,075 SLL

Contract Type 

Full-Time, 40 Hours per Week

Duty Location 

Freetown, Sierra Leone

1. Minimum Requirements / Qualifications for Effective Performance 

At a minimum, the successful candidate’s CV must demonstrate the following:  

Education: Successful completion of a nursing school (technical/university degree), general medical school, or  medical assistant program, and valid registered clinical license/diploma or applicable knowledge and experience  obtained through on-the-job training under the direct guidance of a provider (supporting documentation must be  submitted). 

Multi-Cultural Experience: Minimum of one year interacting in a work setting with diverse cultures. Work Experience: Two years progressively responsible related experience with knowledge of administrative  medical duties related to health services. 

Language: English fluency required. Proficiency in oral and written English and Krio. 

Administrative Experience: Basic knowledge of administration of health units/facilities, including procurement of  medical supplies and inventory control. 

Technology: The use of standard office technology (desktop computer, mouse, and keyboard) to complete daily  tasks and long-term projects is expected. Working knowledge of Microsoft Windows and Office programs  (Outlook, Word, Excel, etc.) is also required. 

2. Preferred Requirements; 

N/A 

3. Background 

The mission of Peace Corps worldwide is to promote peace and friendship. Peace Corps was invited to Sierra Leone in  1962, since then hundreds of Peace Corps Volunteers has worked in the fields of Education, Health, Agriculture  community development etc. The work of Peace Corps Contractor does not limit itself to the role: active support of the  Peace Corps mission is paramount to the job because contractors are representatives of Peace Corps in Sierra Leone. 

Peace Corps’ mission is to promote Peace and friendship by fulfilling three goals:  

To help the people of interested countries in meeting their need for trained men and women To help promote a better understanding of Americans on the part of the peoples served  

To help promote a better understanding of other peoples on the part of Americans 

4. Objective of the Position 

This position performs a variety of clinical and administrative duties in support of the Health Unit. The Medical  Assistant (MA) works under the guidance of Peace Corps Medical Officers (PCMOs) and reports to the Country  Director (CD) for administrative issues (unless CD authorizes PCMO supervision). 

The MA is responsible for providing administrative support and, to the extent credentialed, clinical support, including  but not limited to; working as the health unit receptionist, actively assisting the PCMOs in clinical care*, screening  phone calls, taking messages, coordinating requests, scheduling medical appointments, distributing of medicines to  Peace Corps Volunteers (PCVs) under PCMO oversight, and other clerical and administrative functions in support of  the PCMOs. 

* Clinical duties will be performed with clinical oversight by the PCMOs and only as approved by the Medical Director  through the Credentialing Committee/Office of Health Services (OHS). 

5. Tasks & Deliverables 

MAJOR DUTIES AND RESPONSIBILITIES

ATTACHMENT I 

Support to the Health Unit 

The Medical Assistant coordinates responsibilities directly with the PCMOs. The MA must adhere to confidentiality  regarding PCVs medical issues and possess excellent interpersonal and administrative skills. Clinical Support  

Performs a variety of non-invasive routine clinical and technical services under the supervision of the PCMOs,  which may include clinical tasks such as taking vital signs, administering immunizations, performing laboratory  tests, etc. These privileges must be approved by the Medical Director/OHS. Supervising PCMOs are responsible  to ensure that MAs perform appropriate health care services. Even under supervision, MAs are not allowed to  assist with or perform any unapproved services. 

Responsible for sterilization of equipment. 

Serves as chaperone for PCMOs during PCV medical examinations and procedures. 

Administrative Support  

Screens phone calls and takes messages when PCMOs are unavailable. 

Places and returns telephone calls for the Health Unit, including scheduling, modifying, and canceling  appointments in coordination with PCVs, PCMOs, and others (including consultants and laboratories). Follows-up on outstanding consultant and laboratory reports, ensuring this information is relayed to the PCMOs  for review. 

Drafts correspondence such as letters, memos, and fax covers, etc. at the request of the PCMOs to consultants,  PCVs, laboratories, hospitals, etc. 

Routes incoming correspondence to PCMOs, stamps and files correspondence. 

Utilizes PCMEDICS to assist the PCMOs and backup provider in the documentation and delivery of PCV health  care, and to document clinical care given as trained. 

Responsible for scanning, labeling, uploading and filing all documents into PCMEDICS after PCMO review and  signature, also ensures that three PCV identifiers are on each page of each document. 

Prepares envelopes and packages, including laboratory samples and medical supplies, to be sent to PCVs,  training sites, and other destinations, and forwards them to the appropriate administrative staff for delivery. Responsible for photocopying health forms, medical presentation materials and other related documents. Responsible for requesting office supplies and materials for use in the Health Unit. 

Regularly updates the list of medical facilities and medical service providers under the instruction and oversight  by the PCMOs. 

Assists PCMOs in reviewing the Volunteer Health Handbook given to PCVs during Pre-Service Training (PST).  Updates medical facilities and medical providers’ addresses, contact information, and any other information  required in this Handbook. 

Manages the health information materials in the Health Unit available to PCV, stocking brochures, pamphlets  and books. Keeps a detailed list of any books and/or media materials loaned out. 

Responsible for receiving and registering all medical bills submitted by PCVs and local medical service  providers. Submits bills to PCMOs for approval, verifying name of PCV, date of services rendered, and that all  billed services were requested by the PCMOs. 

Keeps updated files of all medical bills presented by PCVs and others. 

Maintains Volunteer database with up-to-date information regarding PCVs out of site for medical purposes. Uploads PCV passport face pages and visa pages into PCMEDICS, monitoring regularly to assure accurate and  current information. 

Medical Supply Duties  

Maintains internal medical inventory for the medical unit, ensuring an adequate supply of disposable materials  and keeping PCMOs informed. 

Responsible for updating internal medical inventory system (as determined by the PCMOs) when  medication/supplies are delivered, dispensed and destroyed. 

Assists the Acceptance Point Clerk (APC) when medical supplies are received. 

Provides documentation to the Medical Supply Inventory Control Clerk (MSICC) on receiving, dispensing and disposing of specially designated medications and controlled substances. 

Keeps an accurate control of the expiration dates of all medicines and alerts the PCMOs of upcoming expired  medications. Removes expired items from the pharmacy and logs all items scheduled for disposal. Responsible for organization and shelving of Health Unit supplies. 

Assists PCMOs with PCV medical supply requests. 

Prepares draft orders for medical supplies, with PCMO guidance, based on needs, historical data, and inventory  availability. Assists the PCMOs in ordering medical supplies from PC/HQ and local/regional vendors.

ATTACHMENT I 

Maintains files, according to fiscal year, of all ordering, receiving and dispensing documents in compliance with  Technical Guideline 240: Medical Supplies and Equipment. 

Assists PCMOs in the monitoring of the medical supplies budget. 

Other Duties  

Attends staff meetings, in-service trainings, and retreats when indicated. 

Understands and complies with Peace Corps safety and security policies and procedures. Understands and complies with Peace Corps code of ethics, privacy and confidentiality policies. Files all documents produced by the position in accordance with the Peace Corps Records Management policies. Performs other assignments considered as necessary by the PCMOs in consultation with the CD, as indicated. 

6. Standard Roles and Responsibilities 

A. OMH: 

Occasional Money Handler may be requested to courier cash and /or purchase orders to various vendors who  furnish supplies and/or services to PST/IST training site, or other locations as directed by the Contracting  Officer. The PSC may also be requested to courier cash to PC trainees or volunteers. The PSC will not be  functioning as a procurement or disbursing official but will only be acting as an intermediary between the  Contracting or Disbursing Officer and the recipient. In the case of dealing with vendors, the PSC will not  exercise any procurement discretion concerning the supplies or services to be purchased or the cost limits of  these purchases; these will be determined by the Contracting Officer.  

B. S&S: 

Employees with no SPECIFIC Safety and Security Responsibilities (i.e., cashier, admin staff) - Immediately communicates Volunteer safety and security concerns and issues to the Safety and Security  Manager (SSM) and CD. Knowledgeable and supportive of Peace Corps safety and security policies and  procedures, including the timely reporting of suspicious incidents, persons or articles. 

C. IGF: 

N/A 

D. Temporary Assignments: 

Given that as a result of the COVID-19 pandemic there will be a lengthy period where there are likely to be  limited or no Peace Corps Trainees and/or Volunteers (jointly referred to as “Volunteers”) at Peace  Corps/[Country], the PSC may be temporarily assigned during the COVID-19 pandemic, as determined by  the Peace Corps Director, to carry out additional duties and responsibilities in furtherance of the goals of the  Peace Corps in order to enhance the ability of Peace Corps Volunteers to perform functions under the Peace  Corps Act, including facilitating a safe environment in order for the successful return of Volunteers.  

This temporary assignment may require the PSC to provide services and/or support beyond what is listed in  their current Statement of Work (SOW). The services and/or support may take many forms, examples of  which may include but are not limited to, training, providing administrative, technical, medical, and/or  operational assistance, building on host country programs, etc. This temporary assignment also may require  the PSC to provide these services and/or support to individuals/organizations other than those listed in their  current SOW such as host country government, partner organization(s), community member(s), staff, and/or  contractors.” 

7. Logistics & Level of Effort & Duty Station 

Duty station is the office in Freetown. May be required to work in another town during training (typically taking  place over 11 weeks in the summer, subject to revisions as needed). May also be required to travel up country as  needed, including on short notice. Performs duties during a 40 hour work week. Events may require occasional work  in the evenings and on weekends and holidays. May carry a duty phone. 

8. Application Requirements 

Application deadline is on January 26Th 2022 at 5:00 PM

In order to be considered for this position, the applicant must; 

1. Be a Sierra Leone Citizen with residency, and must not have been employed in intelligence-related  activities.

ATTACHMENT I 

2. Submit complete application package on/before the application deadline date and time by email to: : SL pcjobs@peacecorps.gov or by hand to HR Specialist, Peace Corps/Sierra Leone, 34 Old Railway Line,  Signal Hill, Freetown, Sierra. Application must include the following; 

A letter of interest addressing the required qualifications.  

A complete CV, to include:  

All relevant employment, including start and end dates (month and year) for each position  listed, and a summary of key tasks and responsibilities for each position.  

Educational background and a list of current license(s) held (type of license, dates of  

issue/expiration as applicable), and/or a detailed description of equivalent experience  

obtained through on-the-job training. 

Contact information (name, email and/or phone number) of three professional references.  At least one reference must be a current or former supervisor. Peace Corps may request  

additional/other references.  

Information regarding citizenship and work authorization in Sierra Leone. All candidates  selected for interview will be required to produce a Government-issued ID card/National  

Passport/ voters ID card for review.  

All education, experience, skills and qualifications will be verified.  

3. Include completed checklist (Attachment I) of detailed Job requirement in application package.  

All experience, skills and qualifications will be verified. Applicants with high potential will be scheduled for an  interview at the Peace Corps office in Freetown. Employment is contingent on a favorable security background and  medical check. 

Please include “Ref: Medical Assistant” on the envelope submission and or in the subject line for on-line  application. 

Note: This vacancy advertisement supersedes the advert that was sent out earlier

 

APPLICATION CHECKLIST 

All applicants wishing to apply for any Peace Corps job is required to provide the following information below and  submit with your application package. 

Name of Applicant: ___________________________________________________________ Position you are applying for: ______________________________________________________ 

 Details YES NO  1. Have you ever served Peace Corps as a Trainee or Volunteer (Including Response or Virtual)?  If so, please specify______________________________________________________ 

2. Have you ever being employed as a Peace Corps staff member (US Direct Hire (USDH),  Personal Service Contractor (PSC), Foreign Service National (FSN))?  

  

If so, please specify______________________________________________________ 

3. If your answer to any of the questions above is yes please provide the following information below; 

Position location:________________________________________________________ Position type: ___________________________________________________________ Title: __________________________________________________________________ Start date: ______________________________________________________________ End date: ______________________________________________________________ 

____________________________________________ _____________________ Signature of Applicant Date

 

Attachments: 
AttachmentSize
PDF icon SOW - MA - Medical Assistant.pdf627.77 KB