Area Coordinator – North and Northwest Provinces

July 8, 2024

Job Overview

  • Date Posted
    July 8, 2024
  • Location
  • Expiration date
    July 15, 2024
  • Experience
    5 Years
  • Gender
    Both
  • Qualification
    Bachelor Degree
  • Organization
    GOAL
  • Required Languages
    English, Krio

Job Description

 

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INTERNAL & EXTERNAL 

General Description of GOAL’s Work in Sierra Leone  

Present in Sierra Leone since 1998, GOAL SL has responded to health emergencies and natural  disasters and has now moved through recovery programming to a more stable development portfolio.  The SL programme aims to contribute to poverty and vulnerability reduction through the  implementation of integrated, multi-sectoral interventions, with a primary focus on improving  Reproductive, Maternal, Neonatal, Child and Adolescent health (RMNCAH) outcomes – specifically  focusing on interventions which would reduce teenage pregnancy rates. GOAL Sierra Leone have  recently completed a three-year country strategic plan, which will span 2023 to 2025 and are looking  for a dynamic and effective leader with a commitment to implementing sustainable, systems-based Programme approaches to lead the country programme for this exciting period.  

In addition to the health systems strengthening portfolio, GOAL is also implementing an innovative,  systems-based urban sanitation project, which currently focusses on faecal sludge management (FSM)  but will look to include solid waste management (SWM) in 2019 and beyond. GOAL is also working on  improving rural water supply and access to sanitation products through sanitation marketing  approaches in rural and peri urban areas in Kenema district. The programme works towards increased  social inclusion, empowerment and decent work through systems-based programme approaches and  community-led social and behavioural change initiatives.  

GOAL currently operates in Western Area Urban (Freetown), Kambia, Makeni, Moyamba, and Kenema  Districts, with funding from Irish Aid, Charity Water, FCDO and UNCDF.  

On this note, GOAL Sierra Leone would like to invite well experienced and professional applicants  for the undermentioned position: 

POSITION:  Area Coordinator – North and Northwest Provinces
LOCATION:  Kambia
DURATION:  12 months 
START DATE:  August 2024
REPORTS TO:  Country Director

 

Overall Objectives of the position:  

The AC is responsible for all activities in the North and Northwest, based in Kambia (and currently  operations are in Makeni District and Kabala district). This responsibility covers the  operational/support functions (Human Resources, Logistics, Finance & Admin, and Security) and  direct programme activities and includes coordination, programme planning and overseeing the day to-day operations of senior field staff. 

To ensure good management of GOAL’s programme activities in the geographical location, the AC is  responsible for ensuring that the programmes receive the maximum possible level of support from to  the Operational/Support functions. This will involve ensuring:  

  1. Proper planning by the programme departments to ensure programme implementation in  accordance with the donor proposals.  
  2. Good, timely coordination between the different programme departments and operational/  support functions.  
  3. Fostering an understanding by all parties of the constraints faced by other departments. 
  4. The efficient performance of the Operational/Support functions. The AC will receive support  from the Systems Director and Logistics Coordinator based in FT with regular support visits to  Kenema. 

KEY DUTIES  

  • Coordination and programme planning of the GOAL teams  
  • Oversee day-to-day operations of senior staff  
  • Ensure successful implementation of the CPES transition strategy. 
  • Ensure roll out of the IA-PF Health and WASH programming  
  • Submit weekly reports and provide input for donor reports and proposals 
  •  Coordination with the Government, Local Authorities, and NGOs  
  • Oversee HR issues in the field sites  
  • Oversee the field site finance department and ensure budget monitoring is accurate 
  •  Implement other tasks as identified by the CD  

EXTERNAL COORDINATION  

  • Relationships with open dialogue and mutual respect should be nurtured with all stakeholders.  Meetings should include updates on the planned program direction and understanding the  concerns and promoting ownership of the program by the various stakeholders.  
  • Liaise with partners at district and community level; attend all appropriate co-ordination meetings  and share information regarding projects and security where relevant.  
  • Ensure good relations with local authorities.  
  • Liaise with Ministry representatives as the district level.  
  • Accompany donor representatives and other official visitors, when requested to by the GOAL  Country Director, and provide information as required.  

SECURITY  

The AC is the Security Focal Point for their programme sites, and thus responsible for the safety of  their team and always in a position to respond to a security incident. Security duties include: 

 Implement GOAL’s Security Guidelines and Procedures and ensure that staff are familiar with  these guidelines and procedures.  

  • Give input into the periodic review of the site-specific security guidelines. 
  •  Liaise with the Log Co and ACDS to ensure all office and accommodation meet basic security  standards, including fire prevention, lockdown and evacuation procedures.  
  • Provide a security briefing to all staff/visitors arriving at the site for the first time. 

  • Monitor the security situation and provide regular information to the CD of any incidents, changes  or adverse conditions affecting staff safety or project operations in the region.  

PROGRAMS  

Weekly coordination meeting with programming heads of department, combined with a robust  schedule of site visits to ensure that the AC is familiar with the programme activities.  

Organise quarterly review meetings to review achievements and progress. These meetings are  attended by all staff both support and programmes in Kenema. 

The AC must be familiar with the Donor contracts and proposals related to their programme site. They  ought to be aware of the different activities and indicators contained in the proposals and on the  progress made towards achieving those targets.  

The AC is responsible for ensuring successful visits by programme technical staff and external  evaluators. This involves receiving a ToR, and discussing the ToR upon arrival of the visitor, and  facilitating the visit. The AM should meet the visitor at the end of the visit to discuss the findings of  the visit and any recommendations.  

LOGISTICS  

Oversee the Logistics department in Kambia & Bombali districts respectively as well as the support  functions for Port Loko Koinadugu, to ensure all logistical requirements are provided in a timely and  cost-effective manner including:  

  • Manage the Kambia & Bombali Field Logistics Manager (FLM) and support the Port Loko &  Koinadugu office. 
  • With support from the Senior Logistics Manager work with the FLM to ensure that GOAL’s  logistical procedures are always adhered to, reporting any breaches to the Senior Logistics  Manager/ Systems Director.  
  • Ensure proper assets, fleet and stock management in collaboration with the FLM, Warehouse  supervisor and Freetown SLM and SCM. 

HUMAN RESOURCES 

The AC is responsible for ensuring that the day to day working conditions in their sites is of an  acceptable standard and for overseeing HR issues in the programme sites, including: 

Implementation of the GOAL Sierra Leone HR Manual.  

  • Line manages all support & operational team members in Kambia District & Bombali District and  also to ensure the required support to programmes in Kambia, Port Loko, Koinadugu and Bombali
  •  Coordinate with Country HR/Admin Coordinator on personnel issues.  
  • Ensure all new hires are properly authorized and contract of employment issued. 
  • Monitor and approve all annual leave.  
  • Review monthly payroll.  
  • Ensure GOAL’s mandatory policies are implemented.  
  • Ensure implementation of staff performance management system. 

FINANCIAL  

Oversee the Finance function in the programme sites, including the Kenema finance department: 

Line manages the North North west Region financial manager and the finance officers in other  sites.  

With support from the Country FC, working with the finance manager to ensure that GOAL’S  financial guidelines are adhered to at all times, reporting any breaches to the Financial  Controller / CD.  

Monthly review of spending and forecasting.  

Conduct weekly cash counts.  

Review Cash book for reasonability of expenditure.  

Review financial paperwork to ensure all transactions are properly authorized and that all the  required supporting documentation is on file.  

Coordinate with the Financial Controller and/or Internal Auditor/Donor Compliance Officer. 

Ensure that a robust system of controls is in place.  

Requirements (Person Specification) 

  • Previous management experience in development programmes  
  • Relevant academic background (educated to degree level, preferably in a related field – either  development, public policy, health related, finance or other relevant background)
  •  Strong track record as an ethical leader with excellent team building skills 
  •  Excellent communication skills, collaborative approach to team communications
  •  Experience of government and partner liaison, with commitment to plan and establish  beneficial strategic relationships. 
  • Experience of working in areas with notable organizational risks and managing those risks  carefully. 
  • Experience of managing team security and safety. 
  • Empathetic and clear communication skills  
  • Capacity to encourage adaptive management of programmes, while maintaining operational  standards and adherence to procedures.  
  • Previous experience of budget management 
  • Strong commitment to safeguarding and accountability 

Desirable 

  • A solid grounding in development principles within health, WASH, inclusion and market-based programming. 
  • Knowledge and experience of programmes implemented using systems strengthening and/or  M4P approaches 
  • Experience of health systems strengthening, water and sanitation programming
  •  Emergency response experience 

General terms and conditions. 

GOAL has a Staff Code of Conduct and a Child Protection Policy, which have been developed to ensure  the maximum protection of programme participants and children from exploitation. GOAL also has a  confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the 

practices and business of GOAL, acquired in the course of duty, to any other person or organisation  without authority, except in the normal execution of duty. Any candidate offered a job with GOAL will  be expected to adhere to these policies any job offers made are also subject to police clearance. GOAL  is an equal opportunity employer. 

Children and vulnerable adults who come into contact with GOAL as a result of our activities must be  safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that  place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL  shows this ongoing commitment to safeguarding is to include rigorous background and reference  checks in the selection process for all candidates. 

Safeguarding 

Children and vulnerable adults who come into contact with GOAL as a result of our activities must be  safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that  place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL  shows this on-going commitment to safeguarding is to include rigorous background and reference  checks in the selection process for all candidates.  

Accountability within GOAL 

Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity  policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas  of accountability: 

  • Comply with GOAL’s policies and procedures with respect to safeguarding, code of conduct,  health and safety, confidentiality, do no harm principles and unacceptable behaviour  protocols. 
  • Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings  within our programming area. 
  • Report any concerns about inappropriate behaviour of a GOAL staff or partner. 
HOW TO APPLY 

Interested candidates should apply with: 

An application letter clearly justifying how they meet the selection criteria.

Recent Curriculum Vitae including names and full contact addresses of three  (3) referees, one of whom must be their current or most recent employer.

Candidates must state the position of each referee and his/her relationship  to the candidate. 

A copy of a valid labour card must be attached to ALL applications (written  or electronic) 

Police Clearance will be required from the successful candidate. 

 

If you have these skills and interested in joining our committed and dynamic Team, please send your  cover letter and up-to-date CV to jobs@sl.goal.ie. on or before 5:30 pm – 15th July, 2024 please  note that a copy of the application letter must be sent to the NGO Desk Officer, Ministry of Labour,  New England or emailed to: employmentdesk71@gmail.com

Only shortlisted applicants will be contacted for interview. 

GOAL provides equal opportunity in employment and prohibits discrimination in employment on the  basis of race, sex, colour, religion, sexual orientation, age, marital status, or disability. 

“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY”