Data Entry Clerk – 6 Positions

Data Entry Clerk
Sierra Leone, Moyamba, Magburaka, Kabala, Freetown
April 15, 2025
Application ends: April 29, 2025

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Job Description

 

VACANCY ANOUNCEMENT

AIDS Healthcare Foundation (AHF) is an international non- profit NGO based in Los Angeles, California, USA. AHF operates across 45 countries worldwide and has 2.3M+ patients in care, the majority of these being in Africa. AHF Africa comprises 14 country programs. AHF collaborates with the Governments of these countries through Ministries /Departments of Health (MoH) to provide cutting edge medicine and free HIV and AIDS services, including antiretroviral therapy in resource constrained settings.

AHF is registered in Sierra Leone as AHF-Sierra Leone and offers services on HIV/AIDS prevention, treatment, and care services in collaboration with the Government of Sierra Leone and other stakeholders. The organisation now seeks to hire a highly competent, dynamic, and experienced person to fill the position below on a two-year contract of employment.

Data Entry Clerk – 6 Positions

These positions are based at the Jenner Wright – Freetown, Moyamba, Magburaka, Panguma, Cottage and Kabala Clinics. The Data Entry Clerk (DEC) is responsible for the entry of clinic records into available medical records systems. This job entails ensuring that the records are accurately collected, collated, cleaned, updated and reports generated in a timely manner. DEC will also work closely with other clinic staff in responding to data needs in the clinic. The holder of this position will perform among others the following duties.

  • Prepare, sort, and accurately enter data from source documents into designated databases.
  • Collect, verify, and consolidate data from clinics, surveys, and research activities in alignment with AHF data requirements.
  • Ensure availability and correct usage of approved data tools at the site level. 
  • Ensure all source documents are filed securely and are retrievable for review when needed.
  • Review and compare entered data with source documents to identify discrepancies between AHF databases and DHIS2 platforms and perform corrections as necessary.
  • Conduct weekly chart data audits to ensure accuracy, completeness, and adherence to standard practices.
  • Submit verified data into the approved databases (AHF and DHIS2), generate error reports for correction and perform regular backups as per AHF data security protocol.
  • Generate weekly and monthly data reports/summaries for review by the Monitoring & Evaluation (M&E) Manager and subsequently disseminated to the clinical and prevention teams.
  • Respond to routine data-related inquiries and provide timely feedback on data discrepancies or concerns. 
  • Monitor the status of data transmission and resolve issues as reported by the system.
  • Participate in clinic meetings and contribute to discussions on data trends and performance improvement.
  • Support M&E Manager and clinical staff during data verification exercises and supervision visits.
  • Other duties may be assigned.

Qualifications and Experience:

  • High school diploma or general education degree (GED); or
  • One-year related experience and/or training; or equivalent combination of education and experience.
  • Computer literate

To be considered for this recruitment, please

Address your email application (Cover Letter and CV ONLY) to: globalhr.africa@aidshealth.org mentioning clearly Position and Location in the subject line. The email should not be larger than 2 MB – any larger email will not be considered.

Deadline: Tuesday 29th April 2025 at 5:00pm

AIDS Healthcare Foundation (AHF) is an Equal Opportunity Employer and does not request payment or any form of financial transaction in exchange for employment or advancement opportunities.