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Job Description

 

                  Vacancy Announcement

Job title:    Human Resources Officer
Work Location: Kailahun
Department: Human Resources
Reports to:  Human Resources Director
Line Management  No
Duration of Contract Twelve (12) Months with possibility of extension
Application Status External Advert
Organization Profile 
Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world. 

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

Position Overview
The Human Resources officer is key member of the Human Resources Department to provide professional human resource management services to PIH-SL managers and staff. This includes supporting the Human Resources Director in providing strategic policy and operational advice in the areas of recruitment, remuneration, performance management, training and development, health and safety and industrial relations
Essential Duties and Responsibilities: 
  • Offering counseling services and psychosocial support to employees.
  • In Collaboration with the HR Team, participate in the recruitment and disciplinary processes.
  • Work with recruitment specialist to perform recruitment activities, employee background checks and verify information before filing.
  • Ensure that HR processes are in place and followed in line with QEHSSSP project guidelines
  • Support the HR Director in communicating policies pertaining to Human Resources, compensation and benefits to staff.
  • Conduct exit interviews for separated staff and notify the HR Director of any concerns.
  • Collect and analyzing accurate employee data for the purpose of decision making.
  • Adhering to regulatory standards in accordance with Sierra Leone labour Laws.
  • Work with the HR Director in overseeing employee orientation and training in line with PIH Mission, Values and Leadership expectations.
  • Liaising between employees and management on matters relating to employee relations.
  • Managing employee complaints and disciplinary procedures.
  • Set up and maintain adequate staff records management system including but not limited to staff files, leave records and accrued leave report, medical insurance, warning letters, NASSIT registration for easy access and reference
  • Prepare monthly payroll changes and submit to HR Director for review.
  • Establish staff contract database and extend all contracts as deem necessary
  • Support the Director of Human Resources in ensuring that ALL approved policies and procedures are understood and implemented by all staff in Kono site.
  • Ensure that all HR documents and information for the site is distributed in a reliable and efficient manner.
  • Ensure compliance with HR policies and procedures in the site.
  • Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records up to date
  • Maintain accurate and up to date staff list for quick reference and access
  • Manage staff absence and tracking system (Leave and sick)

Work with HR Director to ensure that all staff are issue with right contracts including contract extension.

Prevention of Sexual Exploitation, Abuse and Harassment
At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.  By submitting an application, the job applicant confirms their understanding of these recruitment procedures
Qualifications/Requirements
  • A minimum of three years’ relevant work experience in Human Resources
  • Experience working in Human Resources for an international NGO with donor-funded projects
  • Diploma or Bachelor’s degree in Human Resources Management, Business management or similar 
  • Highly numerate with strong Excel skills and adequate writing skills
  • Experience working with individuals of various skill sets and cultures. 
  • Excellent facilitation, oral and interpersonal communication, and presentation skills including excellent writing skills.
  • Excellent planning and prioritization skills as well as creative problem-solving and analytical skills.
  • Strong project management and time management skills; highly organized and detail-oriented.
  • Ability to work independently and effectively in high-pressure, fast-paced environment and handle multiple priorities simultaneously.
  • Ability to work with patience, humility, and a sense of humor.
  • Commitment to health and social justice. 

Ability to live in Kailahun full-time required. 

Social Justice
We are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.
Method of application
Interested candidates are required to apply through our website: www.pih.org/employment.   In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees not later than 12:00pm GMT (Midnight) on Thursday 30th June 2022