Planning, Monitoring, Evaluation & Reporting Manager

Application ends: December 9, 2022

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Job Description

 

INTERNAL/EXTERNALVACANCYANNOUNCEMENTREF/SLRCS/PLANNING MONITORING, EVALUATION AND REPORTING MANAGER

 

Reports To:  Director of Programmes of Sierra Leone Red Cross Society   

 

Sierra Leone Red Cross Society (SLRCS) is a humanitarian organisation that believes every human being is entitled to a life of dignity and opportunity. With the help of our partners, staff and volunteers, we work in vulnerable communities to improve the lives of vulnerable Sierra Leoneans. 

 

SLRCS is seeking talented, hard-working, and dynamic Sierra Leoneans for the position of Planning, Monitoring, Evaluation & Reporting (PMER) Manager.

 

Date required: January 2023.   Duty station: SLRCS HQ, Freetown with travels to the provinces as and when required.

 

Fixed term – One year with possible extension based on performance.

Role Description 

The Planning, Monitoring, Evaluation & Reporting (PMER) Manager is responsible for performance-based management systems and the overall quality and effectiveness of the planning, monitoring, evaluation, and reporting systems in SLRCS (with a particular focus on the 6 BRIDGE Branches/Districts). Under the leadership of the Director of programmes, he/she will be responsible for ensuring the quality and timely delivery of all plans and reports and improving Planning and Reporting capacity, ensuring that SLRCS and donor planning and reporting standards are met.

 

The PMER Manager will contribute to the capacity building of the SLRCS Programmes staff, strengthening planning and management decisions, and promoting accountability and learning. The position will help the Programmes staff implement appropriate monitoring and evaluation processes and systems to support project/program management, impact assessment, and document learning. He/she will also be responsible for providing support to the technical and field staff in data collection, analysis, reporting, and supporting evidence-based decision-making

 

Main responsibilities

  • Responsible for performance-based management systems and the overall quality and effectiveness of the planning, monitoring, and reporting systems in SLRCS  
  • Lead and guide planning processes to develop quality forward-focused plans and ensure schedules are adhered to as well as a timely response to questions and queries raised by line manager and donors on plans
  • In addition to SLRCS’s existing results-based management approach to planning, promote an adaptive management approach to planning, working closely with the programs and the CEA team to ensure that feedback and lessons learned inform the revision of plans 
  • Provide technical support during programs and project design and review phases to ensure indicators are well aligned with SLRCS strategic plan and global results-matrices
  • Provide technical assistance during mid-term and annual reviews and the review of relevant documents such as the logic model, and performance measurement framework, which includes indicators as well as monitoring and evaluation plan, annual work plans, and project implementation plans 
  • Assist the programme staff to develop/review M&E tools, checklists, and monitoring forms, according to the objectives and targets and promote the usage of tools for quality implementation  
  • Build data collection systems for SLRCS, including real-time data collection, hosting, and visualization of key indicators. Ensure regular updating of the databases for regular information on the indicators
  • Promoted innovative data collection and management by using digital data collection tools such as Kobo Toolbox, ODK, Magpi, and use of Power-Bi for data visualization 
  • Provide technical leadership to ensure monitoring systems include SMART indicators that demonstrate impact or progress, reliable data collection methods, and programs and project results analysis. 
  • Conduct regular technical visits to the targeted communities/branches to support monitoring and accountability processes; ensure quality and timely implementation in conformity with plans of action and budgets and verify the validity and relevance of the data recorded in the activity reports.
  • Provide project management support by facilitating the use of regular monitoring reports for analysis and decision-making
  • Strengthen the capacity of programmes staff in collecting evidence from the activities implemented and document case studies
  • Establish and manage reporting schedules and deadlines for all projects and responses and monitor these schedules to ensure all agreed deadlines are met.
  • Consolidate and submit to the Director of Programmes, activity, quarterly and annual reports in collaboration with programmes staff.
  • During emergency response and recovery, lead the preparation of narrative reports (e.g., Ops Updates, situation reports, interim reports, and other relevant reports) and consolidate inputs from programmes staff when required, ensuring that all reports are clear, accurate, and informative, and compliant with the SLRCS and donor reporting standards and formats
  • Work closely with the programmes staff and finance team to ensure compatibility between narrative and financial information in all reports and cross-check the narrative information for coherence with the financial information.
  • Build the capacity of SLRCS Programmes staff and branches to understand and be able to use PMER tools to support planning, implementation, data collection, and quality timely reporting
  • Provide support to the Programmes staff to ensure that review or evaluation work is evidence-based and consider the outcomes, as well as the outputs of the project and operations, to ensure that this informs future operational decision-making and quality planning 
  • Ensures best practices are captured and disseminated and support the Director of Programmes in monitoring the Risk Register to enhance prompt response to operational risks 
  • Any other duty as assigned by the supervisor.

 

 

Desired Profile & Skills

Experience

  • Minimum 5 years of experience working on monitoring, evaluation and reporting for funded projects 
  • Experience with statistical software like SPSS.
  • Proven ICT skills. Indebt knowledge and use of excel & access.
  • Skills in facilitation, coaching, and capacity building.

 

Education / training

  • Bachelor’s degree required in relevant field, or equivalent combination of education and work experience in a relevant competency area, including statistics, international development, economics, or other Social Sciences. A Master’s degree will be an added advantage.

Skills 

  • Capacity to establish a database on programme activities and results.
  • Good communication and interpersonal skills, able to negotiate while maintaining effective working relations
  • Ability to prioritize, work well under pressure and meet deadlines. Able to achieve results through collaboration/teamwork
  • Ability to work well in a multicultural team and a changing environment
  • Basic research and analysis by generating new ideas and approaches, researching best practices, and proposing new and effective ways of doing things
  • Good research and analytical skills, able to produce good report writing with the ability of editing skills.

 

Applications should be forwarded under confidential cover marked the position you have applied for with an up-to-date C.V, names of two referees (none relatives) and supporting documents to the HR Department, 6 Liverpool Street, Freetown or via email: slrcshq@sierraleoneredcross.org Closing date for receipt of applications is on the 9th December 2022 at 17:00 hrs 

 

“WOMEN ARE PARTICULARLY ENCOURAGED TO APPLY”

 

NOTE: CORRESPONDENCE WILL BE LIMITED TO SHORTLISTED APPLICANTS ONLY.  TELEPHONE ENQUIRIES WILL NOT BE PERMITTED