Request for Quotation (RfQ)
Tittle: Assessment and Solar electrification of three schools in Koinadugu District.
|Project Title: Community Action for Child Protection and Education (CAPE)
Project Location: Sengbeh, Wara Wara Yagala and Gbonkobokayaka chiefdoms in Koinadugu District
Project Duration: January – March 2023 (3 months)
Job Duration: 1 month (including assessment, construction, wiring and electrification and handing over)
- Overview of ChildFund:
ChildFund International is a child-focused international development organization that works throughout Asia, Africa and the Americas to connect children with the people, resources and institutions they need to grow up safe, healthy, educated and skilled, wherever they are. Delivered through over 250 local implementing partner organizations, ChildFund’s programs address the underlying conditions that prevent any child or youth from achieving their full potential. We place a special emphasis on child protection throughout our approach because violence, exploitation, abuse and neglect can reverse developmental gains in an instant. Last year, we reached 13.6 million children and family members in 24 countries.
ChildFund has had a presence in Sierra Leone since 1st July 1985. Key program interventions in 1985 were in primary education and school infrastructure. This was later diversified to include health, youth programs, food security and income generating projects with associated small loans for investment in small business development.
- Project Summary:
With funding from ChildFund Korea, ChildFund Sierra Leone in partnership with DAINDEMBEN FEDERATION is currently implementing a 36-months project in 5 communities and schools in 3 three chiefdoms in Koinadugu District. The overall objective of the action is to ensure All children are protected from all forms of violence and fulfil their rights to live in a safe environment in Koinadugu district.
- Job Summary
As a complementary package, with additional funds from ChildFund Koreas, ChildFund Sierra Leone will be electrifying three Schools with solar facilities in Koinadugu District. The overall objective of this electrification is to ensure that teachers and pupils in the selected schools in Koinadugu district have access to clean and renewable energy to improve learning outcomes and increase protection.
The specific objective of the RfQ is to secure the services of a firm or an individual (solar engineer) that will assess the targeted schools in the selected communities and determine how the solar electrification will be done within the slated timeframe.
- Summary Scope of work:
The assessment and electrification will be carried out in the undermentioned schools in the following schools in Koinadugu District:
|Sengbeh||Koinadugu 2||Movement of Faith Junior Secondary school|
|Wara Wara Yagala||Senekedugu||DEC primary school|
|Sengbeh||Malaforia||DEC primary school|
- Detailed scope of work and methodologies:
Below is a comprehensive schedule of the tasks the prospective firm or consultant will be required to execute:
- Quick Assessment of School facilities
ChildFund will contract a renewable energy company or consultant for the full installation of solar system in three schools. Prior to the installation, the company or consultant will conduct a quick but thorough assessment of the selected school facilities to further ascertain the suitability to install solar power systems in the schools. This assessment will also identify the possible security threats and agree with the school and community authorities on the site to construct a hub for holding the solar panels. After the assessment, ChildFund will give the go ahead for the commencement of the site construction and installation of the solar system.
- Project Launch
ChildFund together with co-implementers (Daindemben & Solar company) will officially launch the project. This will be through notification and engagement of the relevant line ministries at national levels. In addition, ChildFund will launch the project at the district and the selected communities and schools. This action will serve as a good base for visibility and sustainability of the project.
- Construction of installation hub/site
The Solar company or consultant that will be contracted will lead the construction of a suitable hub to host the panels. This will be done after the Quick assessment. The construction of the hub will take into consideration the weight of the solar panels and safety.
- Wiring of school structures
The solar vendor will wire the selected school structures to make provision electronic connection switches with the buildings that the students and teachers will use to connect the applicable devices. This wiring will be done with preventive and security measures for the safety and sustainability of the solar systems.
- Training of Users and Handing Over and Lighting of Schools
The prospective firm or consultant will conduct a user-training for the school personnel for proper management of the facilities. After which, ChildFund together with its partners will officially turn on the solar systems in the schools and handover them to the school authorities. The handing over will be done to the School Management Committees (SMCs). The SMC and the School administrations will assign a team or an individual for the supervision of the use of the system.
- Required Reports:
- Inception Report: The consultant should share detailed work plan and proposed budget.
- Assessment Report: The prospective firm or consultant will prepare and submit a detailed report indicating clearly the status of the school facilities
- Final Report: The prospective firm or consultant will prepare and submit service completion report before final payment.
- Profile of prospective Firm/Consultant:
- Experienced solar installation and management firm or engineer with more than three years track records in Sierra Leone.
- Capable of executing the tasks indicated in the technical description in Annex-A
- Availability to execute tasks within the slated period with high quality work
- Capable of training school personnel as users of the
- Readily available to carry out the assessment
- Available to provide remote support to the schools
- Can provide one year warranty for the solar panels.
The deadline for expression of interest is Monday 30th January, 2023.
Expressions of interest should be submitted to the Procurement Committee through SierraLeoneProcurement@ChildFund.org
Or Hand Delivery at ChildFund’s Office: 84 Regent Road, Hill Station, Freetown, Sierra Leone
- Successful consultant or firm will be required to read and sign the ChildFund Child Safeguarding Policy and Procedure
- Upon successful selection, the consultant or firm will be required to sign a contract that will clearly capture the conditions for this work.
Annex – A:
|Annex A – Installation of Solar Power (for 3 entire schools = 18 classrooms in total)|
of school facilities
|Assessment of school facilities|
|545Wp Solar Panel (545Wp Jenko Monocrystalline ) – Jenko Solar|
|Inverter 48/3000V/35 (MultiPlus 48V/3000VA) -Victron Energy|
|Smart Solar 150/85 MPPT -Solar Charge Controller|
|Batteries (GEL) 12V, 220AH -Gel Deep Cycle batteries 220Ah/12V|
|Mounting Structure with Lightning Rod|
|Cables and Accessories|
|Installation in Koinadugu|
|Solar power house to store batteries/inverter plus additional solar accessories|
|Material for Wiring buildings|
|Remote Monitoring||Remote monitoring|
usage of solar power
|Training of school stakeholders on Solar Usage|
|Hand over ceremony||Hand over ceremony|