JOB ADVERT 

Job Title: Logistics Assistant (Intern / Entry-level position for new / recent  Graduate)  

Project: #FreetownTheTreetownCampaign to Plant and Grow One Million Trees in Freetown Peninsula 

Project Lead: Freetown City Council (FCC) 

Project Funder: Resilient Urban Sierra Leone Project (RUSLP) – World Bank / Ministry of  Finance 

Implementing Partner: Environmental Foundation for Africa (EFA) 

Duration: 15 August 2021 – 15 February 2022 (6 months, renewable) Reports To: Project Officer for Administration and Finance and Project Coordinator Location: Freetown / Western Area Peninsula (This is primarily a remote position) 

1. Purpose of Post: 

This post will ensure effective tree planting and growing quality control processes to enable  continuous tracking and verification of the chain of custody of all trees throughout the nursing,  planting and growing stages under the #FreetownTheTreetownCampaign Project implemented by the  Environmental Foundation for Africa (EFA) and under the Resilient Urban Sierra Leone Project,  funded by the World Bank and the Government of Sierra Leone to Plant and Grow One Million Trees  in Freetown and the Western Area Peninsula. 

2. Project Background: 

In an effort address the impact of intense deforestation and tree and vegetation cover loss, compounded  by the impact of climate change on the residents of Freetown and the Western Area Peninsula the  #FreetownTheTreetownCampaign was launched in January 2020 as a core component of the Transform Freetown Agenda. The Mayor and the Freetown City Council (FCC) set the goal to increase  tree and vegetation cover by 50% from 2018 levels by 2022. To get there, FCC has partnered with  Western Rural District Council (WARD-C), central Government and critical civil society partners to  plant and grow one million trees across the 13 Catchment areas of the Western Area Peninsula  [Freetown and Western Area Rural District] over the 2020 (250,000) and 2021(300,000) and 2022 (450,000) rainy seasons. EFA is supporting the Freetown City Council (FCC) under the RUSLP Urban  Greening Program to implement Phase two of the #FreetownTheTreetownCampaign with the  following scope for planting, growing and digital tracking of 300,000 trees, shrubs, and grasses across  five land use typologies (see below planting model and map) during the 2021 rainy season.

3. Scope of Work: 

Under the direct Supervision of the Project Officer for Administration and Finance and the Project  Coordinator, the Logistics Assistant (Intern) supports EFA to track and verify the chain of custody of  all trees from the nursing, planting, and growing stages under the #FreetownTheTreetownCampaign Project though the following key tasks: 

• Assist the Project Officer for Administration and Finance in the procurement of goods and  services according to the organization’s procurement SOPs and according to donor’s mandated  guidelines. 

• Assist to verify that the procurement and logistics documentation is complete and updated accordingly. 

• Prepare accurate and timely reports. Report any suspicion of wrong-doing immediate to line  manager. 

• Participate in evaluation of bidding based on guidelines set by EFA’s SOPs and donor  conditions 

• Assist in checking and reporting the logistic situation in each of the operational planting areas  under the Project managed by CBO partners, including receipt and storage of seedlings and keep track of every logistic-related operation in the project operational areas. 

• Ensure compliance with organization’s processes and donor conditions on logistic and fleet  management, ensure that vehicle fleet is in best working condition, scrutinize vehicle log  sheets, monitor fuel usage by each vehicle, and maintain records on vehicle maintenance. 

• Assist in communication with contractors on bidding and tendering process. • Performs general and program specific clerical functions (e.g., making phone calls, distributing  purchase orders, scheduling, copying, etc.) for the purpose of supporting Project activities. • Carry out any other relevant duty as requested by the line manager. 

4. Typical Background, Experience & Requirements: 

4.1.1. Education and Experience 

• At least a Diploma, Bachelor’s degree preferred, in logistics, procurement, administration, finance or accounting. 

• This is an Intern / entry level position for a new / recent graduate with at least One (1) year of  relevant or other work experience and a demonstrated willingness to learn. Some experience in  a similar post in an NGO or Government organization will be considered an advantage. 

4.2.Personal Skills  

• Analysis and problem-solving skills with ability to make sound judgment 

• Good relationship management skills and the ability to work closely with local partners • Proactive, results-oriented, and service-oriented 

• Attention to details, accuracy, and timeliness in executing assigned responsibilities

5. Key Working Relationships:  

(1) Internal: Reports directly to Project Officer for Administration and Finance, works closely  with all Project Officer for Field Support 

(2) External: works closely with Sub-Grantees [Implementing CBOs] 

5.1.1. Supervisory Responsibility: None 

6. Core Competencies (for all Project Staff):  

• Trusting Relationships 

• Professional Growth 

• Partners 

• Accountability 

7. How to apply: 

The application process is strictly online using the link below:  https://forms.gle/Bc6wg3wf2zyL7m3G9 

The application MUST be submitted by 11:59 pm on Saturday 14 August 2021. 

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and  responsibilities associated with the position.