Finance & Admin Officer

Job Description

Helen Keller 

Job Announcement –Internal / External  

Finance & Admin Officer (District) 

Job Type: Full time 

Location: Bombali & Moyamba 

Start Date: ASAP 

End Date: 31st October, 2028 (contract renewable annually) 

Reports to: Senior Finance Officer and Admin and Operations Manager Grade: F 

Guided by the remarkable legacy of its co-founder, Helen Keller, Helen Keller Intl partners  with communities that are striving to overcome longstanding cycles of poverty. By delivering  the essential building blocks of good health, sound nutrition, and clear vision, we help millions  of people create lasting change in their own lives. Working in 20 countries – across Africa,  Asia, Europe, and the United States – and together with a global community of supporters,  we ensure every person has the opportunity – as Helen did – to reach their true potential. 

Helen Keller has been operating in Sierra Leone for nearly 20 years in support of the  reproductive health, nutrition and Neglected Tropical Disease (NTDs) components of the  National Health Development Plan of the Ministry of Health, as well as food security  component of the Ministry of Agriculture. The organization is committed to generating  evidence, carrying out robust research and a high input into research publications. 

Helen Keller is recruiting for 2 x Finance & Admin Officers (district) for the FCDO funded  Saving Lives Phase III program in Sierra Leone (Bombali & Moyamba). The program aims to  support the Government of Sierra Leone (GoSL) to deliver on improving maternal, child and  reproductive health outcomes in country while strengthening health systems for a sustainable  solution. The Finance & Admin Officer will undertake the finance and admin tasks in their  district of operation ensuring the quality, integrity and timelines of financial and administrative  transactions undertaken in their respective districts. 

Key Responsibilities 

• Work along with the Senior Finance Officer and the Asst. Finance Officer to  support the financial system and ensure efficiency and accountability is  maintained. 
• Enter all financial transactions in NetSuite accounting software on time.
•  Assist the Senior Finance Officer and the Asst. Finance Officer to prepare and  close monthly accounts for submission as per deadline. 
• Process all the necessary documents for accounts payable for program  workshops/trainings logistics on a timely basis. 
• Monitor and reconcile invoices and partial payments for all payables related to 

activities in the field.  

• Maintain a data base for vendors within the district of operation. 
• Ensure all financial files are adequately collected, maintained, and filed.
• Review travel authorizations and expenses report forms submitted by staff to  ensure accuracy before submission to Freetown office. 
• Assist in payment of field operational costs ensuring they comply with Helen Keller  International guidelines. 
• Prepare payment request forms for payments to vendors in the respective districts  ensuring correctness as per the invoices and tax calculations. 
• Monitor petty cash to ensure sufficient funds are always available depending on  program needs. 
• Support program finance facilitation of field level payments for workshops/ trainings. 
• Reconcile orange money payments undertaken in the field ensuring adequate  supporting documentation and timely submission to Senior Finance Officer.
• Check matching expenses for compliance with donor regulations. 
• Assist with Helen Keller and donor reporting requirements, as needed.
• Ensure implementation of regulations and procedures for local purchase,  procurement and logistics management in collaboration with Procurement Officer  and Assistant.  
• Process supplier invoices.  
• Maintain financial files and records  

Other: 

• Understand organizational safeguarding and gender policies; 
• Promote accountability and ensure compliance with all Helen Keller Policies and  code of conduct including but not limited to safeguarding considerations to ensure  maximum protection of programme participants and the efficient and transparent  use of Helen Keller resources; 
• Represent, promote and protect the reputation of Helen Keller in external settings,  ensuring that the organization’s experience and expertise is well communicated  and consistently presented, in a professional manner; 
• Any other reasonable tasks as assigned by the supervisors. 

Qualification and experience 

• Bachelor’s degree in finance & accounting from a recognized university.
•  At least 2 years of relevant experience in a similar role. 
• Demonstrated ability to work independently, be highly organized, and  comfortably work on multiple activities at once. 
• Experience in similar job advert. 
• Excellent written, verbal, and interpersonal communication skills 
• References will be required. 
• Fluency in reading and writing in English. 

To apply, please send your CV and cover letter to SierraLeone.Recruitment@hki.org; 

Please mark your application as per the references stated in the position above (referencing the  SUBJECT heading)  

Closing date for the receipt of applications for the above vacancies is 4th April 17:00hrs on 

Only short-listed candidates will be contacted. 

“Female candidates are strongly encouraged to apply”