REQUEST FOR QUOTATIONS (RFQ)

Job Description

REQUEST FOR QUOTATIONS (RFQ) 

RFQ Number: GHSC-PSM-SL-2026-02 

Issuance Date: February 19, 2026 

Deadline for Quotes: March 5, 2026 

Description: Legal Services 

For: Global Health and Supply Chain-Procurement and Supply Management  (GHSC-PSM) in Sierra Leone 

Funded By: U.S. Government (USG) (originally and formerly USAID), Prime Contract No. AID-OAA-I-15-00004/ Task Order No. AID-OAA-TO-15- 

00009 

Implemented By: Chemonics International Inc. 

Point of Contact: psmsierraleone_procurement@ghsc-psm.org 

***** ETHICAL AND BUSINESS CONDUCT REQUIREMENTS ***** 

Chemonics is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as  price and technical merit. Chemonics expects suppliers to comply with our Standards of Business Conduct, available at  https://www.chemonics.com/our-approach/standards-business-conduct/. 

Chemonics does not tolerate fraud, collusion among offerors, falsified proposals/bids, bribery, or kickbacks. Any firm or  individual violating these standards will be disqualified from this procurement, barred from future procurement  opportunities, and may be reported to both US Government and the Office of the Inspector General. 

Employees and agents of Chemonics are strictly prohibited from asking for or accepting any money, fee, commission, credit,  gift, gratuity, object of value or compensation from current or potential vendors or suppliers in exchange for or as a reward for business. Employees and agents engaging in this conduct are subject to termination and will be reported to USG and the  Office of the Inspector General. In addition, Chemonics will inform USG and the Office of the Inspector General of any  supplier offers of money, fee, commission, credit, gift, gratuity, object of value, or compensation to obtain business. 

Offerors responding to this RFQ must include the following as part of the proposal submission: • Disclose any close, familial, or financial relationships with Chemonics or project staff. For example, if an offeror’s  cousin is employed by the project, the offeror must state this. 

• Disclose any family or financial relationship with other offerors submitting proposals. For example, if the offeror’s  father owns a company that is submitting another proposal, the offeror must state this.  
• Certify that the prices in the offer have been arrived at independently, without any consultation, communication, or  agreement with any other offeror or competitor for the purpose of restricting competition. 
• Certify that all information in the proposal and all supporting documentation are authentic and accurate. • Certify understanding and agreement to Chemonics’ prohibitions against fraud, bribery and kickbacks. 

Please contact Marie Kolipha-Kamara (mkolipha-kamara@ghsc-psm.org) with any questions or concerns regarding the  above information or to report any potential violations. Potential violations may also be reported directly to  BusinessConduct@chemonics.com or by phone/Skype at 888.955.6881.

RFQ No. PSM-SL-2026-02 

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GlobalQMS ID: (Old ID: 10844) 612.7, 2 August 2024 

Section 1: Instructions to Offerors 

1. Introduction: The Global Health Supply Chain-Procurement and Supply Management (GHSC PSM) Project is a US Government (originally issued and formerly administered by USAID) program implemented by Chemonics International in Sierra Leone. The goal of the GHSC-PSM  project is to provide supply chain management and technical assistance to ensure uninterrupted supplies of health commodities in support of USG-funded public health initiatives around the world. As part of project activities, the GHSC-PSM project requires the purchase of the provision  of legal services to help guide the project through legal issues Chemonics may encounter in Sierra  Leone. The purpose of this RFQ is to solicit quotations for these services. 

Offerors are responsible for ensuring that their offers are received by Chemonics in accordance  with the instructions, terms, and conditions described in this RFQ. Failure to adhere with  instructions described in this RFQ may lead to disqualification of an offer from consideration. 

2. Offer Deadline and Protocol: Offers must be received no later than 5:00 PM local Freetown  time on March 5, 2026 by email. Any emailed offers must be emailed to  

psmsierraleone_procurement@ghsc-psm.org. 

Please reference the RFQ number in any response to this RFQ. Offers received after the specified time and date will be considered late and will be considered only at the discretion of Chemonics. 

3. Questions: Questions regarding the technical or administrative requirements of this RFQ may be  submitted no later than 5:00PM local Freetown time on February 25, 2026 by email to  psmsierraleone_procurement@ghsc-psm.org. Questions must be submitted in writing; phone calls  will not be accepted. Questions and requests for clarification—and the responses thereto—that  Chemonics believes may be of interest to other offerors will be circulated to all RFQ recipients  who have indicated an interest in bidding. 

Only the written answers issued by Chemonics will be considered official and carry weight in the  RFQ process and subsequent evaluation. Any verbal information received from employees of  Chemonics or any other entity should not be considered as an official response to any questions  regarding this RFQ. 

4. Scope of Work: Section 3 contains the Scope of Work for the required services. 
5. Quotations: Quotations in response to this RFQ must be priced on a fixed-price, all-inclusive  basis. Prices must be presented in Sierra Leone leones. Prices must be inclusive of all costs  (including worker’s compensation insurance mandated by U.S. Defense Base Act (DBA  insurance). Offers must remain valid for not less than thirty (30) calendar days after the offer  deadline. Offerors are requested to provide quotations on their official quotation format or  letterhead; in the event this is not possible, offerors may complete the table in Section 3. 

In addition, offerors responding to this RFQ are requested to submit the following: • Organizations responding to this RFQ are requested to submit a copy of their official  registration or business license. 

• Individuals responding to this RFQ are requested to submit a copy of their identification  card. 
• Company/individual’ profile or 2-3 pages introduction to company/individual’s areas of  expertise and practice, and description of the team and main clients  
• A minimum of three (3) references (with name and contact information) indicating the  relevant services carried out in the last three (3) years that best illustrate  

organization/individual’s qualifications and past performance. References from USRFQ No. PSM-SL-2026-02 

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Government or similar donor-funded projects are preferred. Independent verification of  the references may be carried out. Chemonics reserves the right to obtain past  performance information from sources other than those identified by the offeror; • Narrative description of past performance for similar services; 

The price quotation must be submitted separately from above documents. All other parts of this  quotation must not make reference to pricing data in order that the technical evaluation may be  made strictly on the basis of technical merit. 

6. Delivery: As part of its response to this RFQ, each offeror is expected to provide an estimate (in  calendar days) of the delivery timeframe (after receipt of order). The delivery estimate presented  in an offer in response to this RFQ must be upheld in the performance of any resulting contract 
7. Source and Authorized Geographic Code: 
8. a) All services offered in response to this RFQ or supplied under any resulting award must meet US Government Geographic Code 935 in accordance with the United States Code of Federal Regulations (CFR), 22 CFR §228. The cooperating country for this RFQ is  Sierra Leone. 

Offerors may not offer or supply services or any commodities that are manufactured or assembled  in, shipped from, transported through, or otherwise involving any of the following countries:  Cuba, Iran, North Korea, Syria. 

Any and all items that are made by Huawei Technology Company, ZTE Corporation,  Hytera Communications Corporation, Hangzhou Hikvision Digital Technology  Company, Dahua Technology Company will not be accepted. If quotes include items  from these entities please note that they will be deemed not technically responsive and excluded from competition. 

1. b) Taxes and VAT: The agreement under which this procurement is financed is not exempt  from the payment of taxes, VAT, tariffs, duties, or other levies imposed by any laws in effect  in the Cooperating Country. Therefore, offerors must include taxes, VAT, charges, tariffs,  duties and levies in accordance with the laws of the Cooperating Country. 
2. c) UEI Number: Companies or organizations, whether for-profit or non-profit, shall be  requested to provide a Unique Entity Identifier (UEI) number if selected to receive an  award in response to this RFQ valued greater than or equal to USD$30,000 (or  equivalent in other currency). If the Offeror does not have a UEI number and is  unable to obtain one before the submission deadline, Offeror shall include a statement  noting their intention to obtain a UEI number should it be selected as the successful  offeror or explaining why registration for a UEI number is not possible. Contact  sam.gov to obtain a number. Further guidance on obtaining a UEI number is  available from Chemonics upon request. 
3. d) Eligibility: By submitting an offer in response to this RFQ, the offeror certifies that it  and its principal officers are not debarred, suspended, or otherwise considered  ineligible for an award by the U.S. Government. Chemonics will not award a contract  to any firm that is debarred, suspended, or considered to be ineligible by the U.S.  Government.

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1. e) Evaluation and Basis for Award: The award will be made to a responsible offeror  whose offer follows the RFQ instructions, meets the eligibility requirements, and is  determined via a trade-off analysis to be the best value based on application of the following  evaluation criteria. Points will not be awarded for cost which will be primarily evaluated for  realism and reasonableness. For overall evaluation purposes of this RFQ, technical evaluation  factors other than cost, when combined, are considered approximately equal to cost factors. If  technical scores are determined to be equal or nearly equal, cost will become the determining  factor. 

The relative importance of each individual criterion is indicated by the number of points  below: 

• Technical Know How– 40 points: Chemonics will assess whether the proposal  explains, understands and responds to the needs of the GHSC-PSM project as stated in  the Scope of Work.  
• Corporate Capabilities: 30 points: Chemonics will evaluate whether the company’s  legal specialties and services and individual areas of expertise and practice are relevant to  the GHSC-PSM project Scope of Work. 
• Past Performance – 30 points: Offerors must include three past performance references  of similar work (under contracts or subcontracts) previously implemented as well as  contact information for the companies for which such work was completed. Contact  

information must include at a minimum: name of point of contact who can speak to the  offeror’s performance, name and address of the company for which the work was  performed, and email and phone number of the point of contact. Chemonics will assess  the past performance of the Offerors by contacting three references who may indicate the  Offeror’s past performance for projects of similar size and scope. 

Please note that if there are significant deficiencies regarding responsiveness to the  requirements of this RFQ, an offer may be deemed “non-responsive” and thereby disqualified  from consideration. Chemonics reserves the right to waive immaterial deficiencies at its  discretion. 

Best-offer quotations are requested. It is anticipated that award will be made solely on the  basis of these original quotations. However, Chemonics reserves the right to conduct any of  the following: 

• Chemonics may conduct negotiations with and/or request clarifications from any offeror  prior to award. 
• While preference will be given to offerors who can address the full technical requirements  of this RFQ, Chemonics may issue a partial award or split the award among various  Vendors, if in the best interest of the GHSC-PSM Project.  
• Chemonics may cancel this RFQ at any time.  
• Chemonics may reject any and all offers, if such action is considered to be in the best  interest of Chemonics. 

Please note that in submitting a response to this RFQ, the offeror understands that USG is not  a party to this solicitation and the offeror agrees that any protest hereunder must be  presented—in writing with full explanations—to the GHSC-PSM Project for consideration, as  USG will not consider protests regarding procurements carried out by implementing partners.  Chemonics, at its sole discretion, will make a final decision on the protest for this  procurement.

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1. f) Terms and Conditions: This is a Request for Quotations only. Issuance of this RFQ does not  in any way obligate Chemonics, the GHSC-PSM Project, or USG to make an award or pay  for costs incurred by potential offerors in the preparation and submission of an offer. 

This solicitation is subject to Chemonics’ standard terms and conditions. Any resultant award will  be governed by these terms and conditions; a copy of the full terms and conditions is available  upon request. Please note the following terms and conditions will apply: 

(a) Chemonics’ standard payment terms are net 30 days after receipt and acceptance of any  commodities or deliverables. Payment will only be issued to the entity submitting the offer in  response to this RFQ and identified in the resulting award; payment will not be issued to a  third party. 

(b) Any award resulting from this RFQ will be an hourly rate agreement, in the form of a legal  services agreement. 

(c) No services or commodities may be supplied that are manufactured or assembled in, shipped  from, transported through, or otherwise involving any of the following countries: Cuba, Iran,  North Korea, Syria. 

(d) Any international air or ocean transportation or shipping carried out under any award  resulting from this RFQ must take place on U.S.-flag carriers/vessels. 

(e) United States law prohibits transactions with, and the provision of resources and support to,  individuals and organizations associated with terrorism. The Vendor under any award  resulting from this RFQ must ensure compliance with these laws. 

1. g) DEFENSE BASE ACT (DBA) INSURANCE 
2. a) FAR 52.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT  INSURANCE) (Jul 2014) [Updated by AAPD 22-01- 6-10-22] 

The Subcontractor shall (a) provide, before commencing performance under this Subcontract, such  workers’ compensation or security as the Defense Base Act (DBA) (42 U.S.C. 1651, et seq.)  requires and (b) continue to maintain it until performance is completed. The Subcontractor shall  insert, in all lower-tier subcontracts authorized by Chemonics under this Subcontract to which the  Defense Base Act applies, a clause similar to this clause imposing upon those lower-tier  subcontractors this requirement to comply with the Defense Base Act. DBA insurance provides  critical protection and limits on liability. The Subcontractor shall provide a proof of DBA insurance  coverage to Chemonics upon request. Chemonics will verify coverage for, at least, projects in high risk environments and where Chemonics may be providing security. 

(b) AIDAR 752.228-3 WORKERS’ COMPENSATION (DEFENSE BASE ACT) [Updated by  AAPD 22-01- 6-10-22] As prescribed in AIDAR 728.308, the following supplemental coverage  is to be added to the clause specified in FAR 52.228-3. 

(1) The Subcontractor agrees to procure DBA insurance pursuant to the terms of the contract  between USG and USG’s DBA insurance carrier unless the Subcontractor has a DBA self insurance program approved by the U.S. Department of Labor or has an approved retrospective  rating agreement for DBA. 

(2) If US Government or Subcontractor has secured a waiver of DBA coverage (See AIDAR  728.305-70(a)) for Subcontractor’s employees who are not citizens of, residents of, or hired in  the United States, the Subcontractor agrees to provide such employees with worker’s  compensation benefits as required by the laws of the country in which the employees are  working, or by the laws of the employee’s native country, whichever offers greater benefits. 

(3) The Subcontractor further agrees to insert in all lower-tier subcontracts hereunder to which  the DBA is applicable a clause similar to this clause, including the sentence, imposing on all  lower-tier subcontractors authorized by Chemonics a like requirement to provide overseas 

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workmen’s compensation insurance coverage and obtain DBA coverage under the US Government requirements contract. 

For instructions on the required application form and submission requirements, please refer to AAPD  22-01. Pursuant to AIDAR 752.228-70, medical evacuation is a separate insurance requirement for  overseas performance of USG funded subcontracts; the Defense Base Act insurance does not provide  coverage for medical evacuation. The costs of DBA insurance are allowable and reimbursable as a  direct cost to this Subcontract. 

Before starting work, the offeror must provide Chemonics with a copy of the DBA coverage policy  that covers each of its employees. 

Section 2: Offer Checklist 

To assist offerors in preparation of the quote, the following checklist summarizes the documentation  to include an offer in response to this RFQ: 

□ Cover letter, signed by an authorized representative of the offeror (see Section 4 for template) 

□ Official quotation, including proof of technical qualifications, (see Section 3 for scope of work,  required technical qualifications, and the template to provide quotations); 

□ Copy of offeror’s registration or business license (see Section 1.5 for more details); 

□ Contact information for at least three (3) references of past or present clients indicating the  relevant services carried out in the last three (3) years that best illustrate company/individual’s  qualifications and past performance (see Section 1.5 for more details). 

□ Federal Funding Accountability and Transparency Act (FFATA) Subaward Reporting  Questionnaire, signed by an authorized representative of the offeror (see Section 5 for  questionnaire). This form shall be completed only if the value is over $30,000  

□ Narrative description of past performance for similar services; 

□ Company/individual’ profile or 2-3 pages introduction to company/individual’s areas of expertise,  and description of the team and main clients (see Section 1.5 for more details).

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Section 3: Scope of Work and Technical Qualifications 

The purpose of this RFQ is to engage the firm to provide legal services to Chemonics and GHSC PSM Sierra Leone.  

Chemonics treats the project office in Sierra Leone as a segment of its operations reporting directly to  the company headquarters in Washington, DC, United States of America. The Chemonics GHSC PSM project office does not sell any types of services, but rather its activities are limited to  implementing and supporting U.S. foreign assistance projects. Chemonics has a corporate indirect  cost structure that is allocated to the project, which does not have a separate cost structure. The  GHSC-PSM project is funded by the United States Government and is required to adhere to  regulations imposed by the U.S. government. The project is staffed by local Sierra Leonean staff. In  support of project activities, Chemonics needs to ensure it continues to operate in Sierra Leone in full  compliance of local laws and regulations.  

Factoring these details into account, the selected firm or individual shall, and when requested, provide  the following services: 

1. Ad hoc legal opinions on local law as relevant to project operations (in areas such as  registration, taxation, recordkeeping, banking, employment, labor, and procurement). 2. Ad hoc legal review of documents (such as employment agreements and modification  templates, delegations of authority, quitclaim release forms, and contracts) 
2. Annual review of a local counsel review checklist considering the nature of Chemonics’  activities and project requirements (approximately 35 questions) 
3. Annul review of Chemonics’ policy manual for Sierra Leone outlining all company policies  and procedures in-country for alignment with local law (approximately 70 pages) 5. Facilitation of regulatory approvals or matters related to Chemonics’ registration and legal  standing in Sierra Leone 

Technical Qualifications that the selected offeror must possess: 

• Proven track record of providing legal services outlined in Section 3 of the RFQ. • Staff assigned to these tasks have obtained a minimum of a Bachelor of Laws (LL.B)  undergraduate degree from an accredited and recognized institution, completed the Bar course  and the Bar exam, and are licensed and certified in Sierra Leone and legally eligible to  provide legal options in Sierra Leone. 
• Select firm/individual has experience working with business registration processes including  assisting internationally-based companies and have comprehensive knowledge with local  labor laws and tax regulations. 
• Experience with US Government projects, especially those implemented by for-profit  international firms such as Chemonics, is highly preferred. 

The table below contains the list of services under RFQ. Offerors are requested to provide quotations  containing the information below on official letterhead or official quotation format. In the event this  is not possible, offerors may complete this Section 3 and submit a signed/stamped version to  Chemonics.

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The delivery estimate presented in an offer in response to this RFQ must be upheld in the performance  of any resulting contract. 

The prices quoted above remain fixed for the next 12 months: 

____Yes ____No

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Section 4: Offer Cover Letter 

The following cover letter must be placed on letterhead and completed/signed/stamped by a  representative authorized to sign on behalf of the offeror: 

To: GHSC-PSM Sierra Leone 

24 Cantonment Road, Brookfield’s, Freetown, Sierra Leone 

Reference: RFQ No. PSM-SL-2026-02 

To Whom It May Concern: 

We, the undersigned, hereby provide the attached offer to perform all work required to complete the  activities and requirements as described in the above-referenced RFQ. Please find our offer attached. 

We hereby acknowledge and agree to all terms, conditions, special provisions, and instructions  included in the above-referenced RFQ. We further certify that the below-named firm—as well as the  firm’s principal officers and all commodities and services offered in response to this RFQ—are  eligible to participate in this procurement under the terms of this solicitation and under US Government regulations. 

Furthermore, we hereby certify that, to the best of our knowledge and belief: 

• We have no close, familial, or financial relationships with any Chemonics or GHSC-PSM project staff members; 
• We have no close, familial, or financial relationships with any other offerors submitting quotes in response to the above-referenced RFQ; and 
• The prices in our offer have been arrived at independently, without any consultation,  communication, or agreement with any other offeror or competitor for the purpose of restricting  competition. 
• All information in our quote and all supporting documentation is authentic and accurate. • We understand and agree to Chemonics’ prohibitions against fraud, bribery, and kickbacks. 

We hereby certify that the enclosed representations, certifications, and other statements are accurate,  current, and complete. 

Authorized Signature: 

Name and Title of Signatory: 

Date: 

Company Name: 

Company Address: 

Company Telephone and Website: 

Company Registration or Taxpayer ID Number: 

Company UEI Number:  

Does the company have an active bank account (Yes/No)? 

Official name associated with bank account (for payment):

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Section 5: Federal Funding Accountability and Transparency Act (FFATA) Subaward Reporting  Questionnaire 

If the offeror is selected for an award valued at $30,000 or above and is not exempted based on a  negative response to Section 3(a) below, any first-tier subaward to the organization may be reported  and made public through FSRS.gov in accordance with The Transparency Acts of 2006 and 2008.  Therefore, in accordance with FAR 52.240-10 and 2CFR Part170, if the offeror positively certifies  below in Sections 3.a and 3.b and negatively certifies in Sections 3.c and 3.d, the offeror will be  required to disclose to Chemonics for reporting in accordance with the regulations, the names and  total compensation of the organization’s five most highly compensated executives. By submitting this  quotation, the offeror agrees to comply with this requirement as applicable if selected for a subaward. 

In accordance with those Acts and to determine applicable reporting requirements, Company Name certifies as follows: 

1. a) In the previous tax year, was your company’s gross income from all sources above $300,000? Yes No  
2. b) In your business or organization’s preceding completed fiscal year, did your business or  organization (the legal entity to which the UEI number belongs) receive (1) 80 percent or  more of its annual gross revenues in U.S. federal contracts, subcontracts, loans, grants,  subgrants, and/or cooperative agreements; and (2) $25,000,000 or more in annual gross  revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or  cooperative agreements?:  

Yes No 

1. c) Does the public have access to information about the compensation of the executives in your  business or organization (the legal entity to which the UEI number it provided belongs)  through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of  1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986?  (FFATA § 2(b)(1)):  

Yes No  

1. d) Does your business or organization maintain an active registration in the System for Award  Management (SAM.gov)? 

Yes No  

I hereby certify that the above statements are true and accurate, to the best of my knowledge. Authorized Signature:  

Name and Title of Signatory:  

Date: 

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