Request for Quotation for the Supply of Essential items MDRT Activities – REACH
Job Description
| Tender Name: Request for Quotation for the Supply of Essential items MDRT Activities – REACH Tender Number: SL5407– Supply of Essential Items Incoterm: DAP |
Dear Sir / Madam,
CRS Sierra Leone Programs is looking for a supplier to supply the items shown in Attachment 1 at competitive price and expected deliverables.
General Requirements
- Must be registered to conduct business and in compliance with governmental tax regulations in Sierra Leone.
- CRS retains the right to reject, cancel, negotiate, amend, split, and accept any offer, without consideration of the lowest offer.
- This is an invitation to vendors and is not a promise or obligation that CRS will contract with suppliers through the submitted offers.
| Delivery Instructions: Interested vendors may submit their bids via one of the following methods: 1. Sealed envelope Bidders can submit their proposals in two (2) separate sealed envelopes, enclosed in an outer sealed clearly labeled with the RFQ reference number:
Complete, stamped and signed offer to be delivered in sealed envelope on or before 26th February 2026 2PM GMT with tender number and description on it (SL5407– Supply of Essential items MDRT Activities) to CRS head office located at 6 Jagiko Drive Hill Station, Freetown.
Online application must be submitted by email to SL.bids@crs.org on or before 26th February 2026 2PM GMT as a PDF file. Email must indicate the tender number on the subject and description as (SL5407– Supply of Essential items MDRT Activities). The file should not exceed 15 MBs. |
| Payment Terms 1. Quotation should remain valid for a period of at least ninety (90) days from the submission closing date. 2. Payment shall be after delivery, within 30 working days of receiving correct & detailed invoice. 3. Payment shall be via bank transfer or check. 4. Payment shall be made upon verification and acceptance of goods per purchase order and upon presentation of correct, itemized invoices. |
| Acceptance of Payment Terms Do you accept the above payment terms? Yes No |
| Mandatory Administrative Eligibility (Pass/Fail) Bidder must submit the following mandatory administrative documents at the time of bid submission: ÿ Valid Business Registration Certificate ÿ Current NRA Tax clearance certificate or payment receipt for the last 3 months. Failure to submit either of the above documents at bid submission will result in the bid being declared non-responsive and excluded from evaluation. |
| Additional Requirements Offers that do not meet the following will be automatically rejected regardless of price: 1. Offers must be received before the stated deadline. 2. Offers must include all the information requested above. 3. Offers must be clean & clear. The vendor should sign and stamp next to handwritten corrections or corrections made with whiteout. 4. Offers must be complete, signed in a clear date and stamped on all pages. |
| Financial Evaluation Only Envelope 2/ Zip file 2 of responsive bid will be evaluated. The Evaluation Committee will check all quotations for calculation mistakes. Any technically compliant bid may be corrected as follows:
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| Pre‑Award Administrative Verification The following documents are required prior to contract signature or issuance of a Purchase Order and will be verified during pre‑award due diligence for the successful bidder: ÿ Valid NASSIT certificate or payment receipt for the last 3 months. ÿ Valid Copy of City council registration certificate ÿ Copy of 15% GST registration The successful bidder will be required to submit these documents within ten (10) days after notification of award. Failure to regularize pre‑award administrative requirements may result in cancellation of the award and award to the next ranked bidder. Upon written request and for justified reasons, CRS may grant a one‑time extension of up to five (5) working days Additional Contractual Documentation The successful bidder may be required to submit additional contractual documents prior to contract/purchase order signature, including but not limited to: – CRS Code of Conduct for Supplier. – Vendor Declaration Form. |
| Company name: | ||||
| Legal address: | ||||
| Telephone Number: | ||||
| Email: | ||||
| Representative Name: | ||||
| City council registration certificate Number: | ||||
| 15% GST registration Number: | ||||
| Delivery Period | ||||
| Warranty Period | ||||
| Do you have partnerships with any other companies (such as shared management / staff / office / bank account)? Do you cooperate with any other companies in preparing offers or providing of goods or services? | ||||
| Other comments: | ||||
| Signature | ||||
| Date | ||||
| Item# | Specification | Picture | Quantity | UOM | Proposed Unit Price NLE | Total Price NLE |
| 1 | Dust bin(high grade plastic with lids, medium size |  | 9 | Each | ||
| 2 | spoons (plastic type) |  | 36 | Packet | ||
| 3 | Plastic buckets with cover, Big size |  | 9 | Each | ||
| 4 | Plastic bucket with cover, small size |  | 9 | Each | ||
| 5 | Plastic bucket without covers, small size |  | 9 | Each | ||
| 6 | Plastic bowls (small) |  | 9 | Each | ||
| 7 | plastic bowls (medium) |  | 9 | Each | ||
| 8 | water container/ jerry cans to store distilled water |  | 9 | Each | ||
| 9 | Veronica Buckets |  | 3 | Each | ||
| 10 | Veronica bucket receiver |  | 3 | Each | ||
| 11 | Disposable dinking cups |  | 36 | Each |
