REQUEST FOR PROPOSALS (RFP) – Provision of External Audit Services

Job Description

REQUEST FOR PROPOSALS (RFP)

Provision of External Audit Services
For the Annual Audit of the Centre of Dialogue on Human Settlement and Poverty
Alleviation (CODOHSAPA)
For the Financial Year Ended 31 December 2025
Date of Issue: 11th March 2025
Deadline for Submission: 25th March 2026
1. Introduction
The Centre of Dialogue on Human Settlement and Poverty Alleviation (CODOHSAPA) invites
proposals from qualified, reputable, and registered audit firms to conduct the external audit of its
financial statements for the financial year ending 31st December 2025.
CODOHSAPA is a non-profit, national non-governmental organization (NNGO) established in
2011. It mobilizes and provides both technical and financial support to its community
counterpart, the Federation of Urban and Rural Poor (FEDURP).
FEDURP comprises vulnerable women, men, youth, and children mobilized through dynamic
savings schemes. These members are networked at settlement, city, and national levels to drive
collective, bottom-up initiatives that promote inclusive and resilient cities and localities.
Through tools and strategies such as daily savings, peer-to-peer exchanges, community
profiling, enumeration, and mapping, FEDURP organizes communities to engage local and
state authorities as development partners rather than beneficiaries. CODOHSAPA and
FEDURP are members of the Slum/Shack Dwellers International (SDI) network.
2. Objectives of the Assignment
The objectives of the external audit are to:
1. Provide an independent professional opinion on whether the financial statements
present a true and fair view in accordance with International Financial Reporting
Standards (IFRS) and International Standards on Auditing (ISA).
2. Assess the adequacy and effectiveness of financial management systems and internal
controls.
3. Verify proper stewardship and utilization of project funds.
4. Provide recommendations to improve governance, financial reporting, and internal
control systems.
3. Scope of Work
3.1 External Financial Audit
The audit shall include, but not be limited to, the following:
 Examination and verification of financial statements, accounting records, and supporting
documentation.

 Review of internal control systems and governance processes.
 Assessment of compliance with applicable statutory and regulatory requirements.
 Provision of practical recommendations for tax compliance and future financial planning.
4. Deliverables
The selected audit firm shall provide:
1. An Independent Audit Opinion on the Organization’s Financial Statements.
2. A Management Letter highlighting identified weaknesses, associated risks
(Low/Medium/High), and recommendations.
3. A formal presentation of audit findings to Management.
All final reports must be submitted in both hard copy and electronic formats within six (6) weeks
after completion of fieldwork.
5. Qualifications and Requirements
Interested audit firms must meet the following minimum requirements:
 Registration with the Institute of Chartered Accountants of Sierra Leone (ICASL) and
possession of a valid practicing license.
 Minimum of five (5) years of experience auditing non-governmental organizations
(NGOs).
 Demonstrated knowledge of IFRS, ISA, and not-for-profit financial reporting frameworks.
 An audit team comprising at least one qualified Chartered Accountant (CA, ACCA, or
CPA) supported by experienced audit staff.
Required Documents
Firms must submit:
 Technical Proposal.
 Financial Proposal.
 Proposed methodology, approach, and detailed work plan.
 List of at least three (3) similar assignments completed in the past five years, including
references.
 Copies of company registration documents and ICASL certification.

6. Evaluation Criteria
Proposals will be evaluated using the following weighted criteria:
Criteria Weight (%)
Understanding of the Assignment and Methodology 30%
Relevant Experience and References 25%
Qualifications and Experience of Key Personnel 20%
Timeliness and Work Plan 10%
Financial Proposal 15%

7. Duration and Reporting
The assignment is expected to commence no later than 1 st April 2026 and must be completed
within three (3) weeks.
The firm selected will report directly to the Executive Director, who represents the Board.
8. Payment Terms
Payments will be made in accordance with agreed milestones and upon satisfactory submission
and approval of deliverables, as outlined in the signed contract.
9. Submission Guidelines
All proposals must be submitted via email with the subject line:
“Proposal for External Audit – CODOHSAPA”
Addressed to:
The Executive Director
Centre of Dialogue on Human Settlement and Poverty Alleviation (CODOHSAPA)
24E Old Railway Line, Brookfields
Freetown, Sierra Leone
Email: info@codohsapa.org
Cc: augustinekamara@codohsapa.org
Submission Deadline: 20th March 2026
10. Further Information
For clarification regarding this RFP, please contact:
Finance and Administrative Manager
Email: augustinekamara@codohsapa.org Tel: +232 78 87 38 39

11. Disclaimer
CODOHSAPA reserves the right to accept or reject any or all proposals without assigning any
reason, and is not obligated to award the contract to the lowest bidder