Procurement Manager

Job Description

CRS JOB ADVERT – INTERNAL/EXTERNAL

WOMEN ARE HIGHLY ENCOURAGED TO APPLY

CRS is recruiting for Position: X 1 – Procurement Manager.

If you are interested and your profile matches the requirements, please read the below job descriptions, and follow the instructions to submit your application package. 

Job Title: Procurement Manager

Department: Supply Chain

Reports To:        Senior Operations Manager

Country:             Catholic Relief Services Sierra Leone

Duty Location: CRS Freetown

Job Summary: 

You will manage all Country Program systems and processes for local and international procurement of goods and services to advance the delivery of high-quality programming to the poor and vulnerable. Your knowledge and experience will allow you to successfully manage the quality and efficiency of all procurement and purchasing activities and to ensure stewardship, integrity, transparency, and accountability.

Roles and Key Responsibilities:

• Manage fully compliant procurement systems and operating procedures and organize procurement functions. Assess effectiveness and efficiency and lead improvements. Ensure compliance with CRS procurement principles, standards, policies; donor regulations; and local statutory requirements.  
• Coordinate with various departments to proactively assist with goods/services flow analysis and determine the appropriate supply chain modality, needs and quantity, quality and delivery requirements for goods, services and cash and voucher assistance (CVA). Maintain an up-to-date procurement plan. Collaborate with budget holders to develop annual budget plans that meet procurement needs. 
• Manage and control the analyze-to-contract process with strategic sourcing solutions to ensure the best value for money. Key activities include market assessment and price monitoring, writing goods/services specifications, defining supplier evaluation criteria, organizing solicitation documents, running transparent and consistent bidding and vendor selection processes, preparation of contracts, etc.
• Ensure the highest level of transparency and integrity in the procurement department and prevent fraud during the procurement process. Conduct periodic risk assessments during the procurement process. 
• Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide coaching, strategically tailored individual development plans, and complete performance management for direct reports. Monitor and assess performance to ensure adequate capacity for successful support of high-quality programming.
• Oversee and monitor relationships and transactions with suppliers and voucher vendors, supplier performance, and contractual obligations to ensure contract completion per authorized terms and conditions. Take action to address current and/or potential contractual issues and/or inefficiencies to mitigate risk. Advise on contract/purchase order modifications, if needed. 
• Monitor payment terms and schedules through maintenance of open order reports and oversee coordination with the finance team to ensure timely payments to vendors.  

Manage a reliable procurement document trail and database management system for control, accountability, and input for proper inventory recording. Ensure all required information and records are complete, accurate, up-to-date, and properly filed. Oversee reports preparation, consolidate reporting and analyze data for decision-making.

Basic Qualifications

• Bachelor’s Degree required
• Minimum of 2-5 years work experience in procurement/purchasing management, logistics, administration with increasing responsibility, preferably with an international organization. 
• Additional education may substitute for some experience. 

Preferred Qualifications 

• Master’s Degree in Business Administration or other relevant field preferred. 
• Professional certification is a plus. 

Knowledge, Skills and Abilities

• Good knowledge of various donor procurement regulations (e.g. USAID, EU, UN) 
• Knowledge of international and national procurement regulations and local market conditions. 
• Strong knowledge of contract terms and proven ability to negotiate terms and agreements and build and maintain networks with suppliers. 
• Staff management experience and abilities that are conducive to a learning environment. 
• Good knowledge of and experience in CVA programming and operational requirements.
• Proficient in MS Office packages (Excel, Word, PowerPoint). Experience with database management systems (e.g. MS Access) is highly desirable. 
• Strong planning, coordination, prioritization, and time management skills  
• Strong analytical skills with ability to make independent judgment and decisions 
• Ethical conduct in accordance with recognized professional and organizational codes of ethics 
• Proactive, resourceful, solutions-oriented and results-oriented 
• Strong negotiation, communication, and relationship management skills 

Required Languages: Strong written and oral communication skills in English required.

Travel: Must be willing and able to travel up to 25%.

Supervisory Responsibilities: Yes

Key Working Relationships:  

Internal: Procurement Team, Program Team, Admin, Fleet, Finance and HR

External: Service providers, Suppliers including catering, accommodation mechanics etc

Agency Competencies (for all CRS Staff)

• Personal Accountability – consistently takes responsibilities for one’s own actions.
• Acts with Integrity  – consistently models values aligned with CRS Guiding Principles and mission. Is considered honest.
• Builds and Maintains Trust  – shows consistency between words and actions.
• Collaborates with Others – works effectively in intercultural and diverse teams.
• Open to Learn – seeks out experiences that may change perspective or provide an opportunity to learn new things.

Agency Leadership Competencies:

• Lead Change – continually looks for ways to improve the agency through a culture of agility, openness, and innovation.
• Develops and Recognizes Others – builds the capacity of staff to reach their full potential and enhance team and agency performance.
• Strategic Mindset – understands role in translating, communicating, and implementing agency strategy and team principles.

About Us

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. Catholic Relief Services works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. Catholic Relief Services’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to safeguarding children and vulnerable adults from abuse and exploitation. 

CRS welcomes candidates from the countries and regions in which we work. In the event the successful candidate is an expatriate, the anticipated duration of the assignment is informed by a term limit, based on the type and level of the job and the needs of the agency. 

CRS is committed to safeguarding program participants, community members, staff and volunteers from all forms of exploitation and abuse. The successful candidate is expected to sign and adhere to CRS´ Code of Conduct. 

CRS talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people – especially children and vulnerable adults – to live free from abuse and harm. 

CRS is an Equal Opportunity Employer. 

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to safeguarding-related topics. 

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social Security, New England and Extension Offices in Applicants’ Locations 

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. 

To apply, please send in your application, updated CV and a cover letter to the email below:

sl_recruitment@crs.org on the subject/heading: Procurement Manager.

Closing Date for the receipt of application packages is Friday 27th March 2026, at 05:00 PM.