Receptionist

Job Description

EXTERNAL 

VACANCY ANNOUNCEMENT  

Jhpiego is an international, non-profit health organization affiliated with Johns Hopkins University.  For 40 years and in over 155 countries, Jhpiego Corporation has been providing technical support  to the Ministries of Health in partner countries across the globe for the past 40 years in a variety  of technical areas including cervical cancer treatment and prevention, community health, HIV and  AIDS, maternal and newborn health, health workforce capacity development in-service, malaria,  and IPC/WASH.  

In Sierra Leone, Jhpiego supports the Government of Sierra Leone at the national and district  level in capacity building and technical assistance to contribute towards improving maternal and  newborn and child health. A significant area of focus for our work is accelerating and  strengthening the technical and operational capacity of local healthcare workers to reduce  maternal and newborn and child deaths and provide quality services  

We are currently looking for suitable candidate to fill the following Internal position:    

Position: Receptionist 

Report To: Senior Administrative and Logistics Officer 

Location: Freetown 

Job Summary 

The receptionist’s duties and responsibilities are to ensure the front desk welcomes guests  positively, ensure office is clean, utilities are available, petty cash management and executes all  administrative tasks to the highest quality standards. 

Responsibilities 

• Front Desk – Reception:
• Provide support to Jhpiego staff in the office and ensure efficient and prompt operation of the reception and front office.
• Manage the office phone
• Maintain a telephone contact list with phone contact information for all Jhpiego partners, stakeholders, and others associated with the program.
• Supervise the cleaners and ensure that the office is neat and clean.
• Ensure cleaning supplies are available
• Promptly receives and assists visitors.
• Ensure that all incoming mail and deliveries are correctly distributed and in a timely manner. 

Sonia Drive, Hill Station,  

Freetown Sierra Leone 

• Maintain office petty cash fund and make payments for small purchases as authorized under the petty cash policies, fully document all petty cash disbursements, and request petty cash replenishment on a timely basis.  
• Ensure various deliveries to the office, including newspapers and water, and verify the specific invoices for payment.
• Receiving and monitoring invoices and receipts,
• registering and dispatching invoices and receipts to relevant people
• Provide regular guidance/feedback to the Admin Officer on reception/front office issues. • Follow up suppliers for acknowledgement of the payments and ensure proper receipts are file.
• Any other tasks that may be assigned by the supervisors
• Contributes to team effort by accomplishing related results as needed

Required Qualifications:  

▪ A high school leaving certificate, diploma in business administration, or Secretarial  studies or related field. 

▪ At least 3-4 years of progressively responsible experience in Admin Receptionist  operations 

▪ Experience with US government-funded NGOs a plus 

▪ Demonstrated ability to manage the reception area operations in a medium-sized  organization 

▪ Ability to assess potential administrative problems and advise on preventive measures How to Apply: 

Qualified persons are required to send their Curriculum Vitae (CV) and application  letters to this email Bettina.Sesay@jhpiego.org State in the subject area the position  you are applying for in the subject area; if it is not clearly stated, your application will not  be considered.  

The deadline for the submission of applications is March 19, 2026. 

Please note that due to the sheer volume of applications often received, only shortlisted  candidates will receive responses and applications are screened on a rolling basis.  

 Jhpiego is an Affirmative Action/Equal Opportunity Employer