Consultancy Services for the Development of the NaCCUA Human Resources Policy and Handbook
Job Description
National Cooperative Credit Union Association- Sierra Leone �� 23 Pulteney Street, Freetown
✆ +23278-555-540/+23278-218-755
Consultancy Services for the Development of the NaCCUA Human Resources Policy and Handbook
- Background and Institutional Context
The National Cooperative Credit Union Association of Sierra Leone (NaCCUA–SL) is the Apex body for Credit Unions in Sierra Leone, mandated to provide supervision, coordination, advocacy, and capacity building services to affiliated credit unions nationwide.
NaCCUA has maintained a long-standing and strategic partnership with the Irish League of Credit Unions Foundation (ILCUF), supporting the development, strengthening, and sustainability of the credit union movement in Sierra Leone. This partnership has matured to a stage where ILCUF is assessing NaCCUA’s readiness to become an Implementing Partner, a key milestone in the transition of services, responsibilities, and staff from ILCUF to NaCCUA.
A core requirement for Implementing Partner status and transition readiness is the existence of robust institutional policies and systems, including a comprehensive and compliant Human Resources (HR) Policy and Handbook.
Currently, NaCCUA operates with five (5) staff members, including a General Manager. Under the proposed Transition Plan with ILCUF, NaCCUA projects a gradual scale-up to seventeen (17) staff members by the end of 2028. This growth necessitates a professional HR framework that supports staff recruitment, performance management, compliance with labor laws, staff welfare, and organizational sustainability.
NaCCUA has an existing draft HR Handbook, which requires professional review, refinement, alignment with best practices, and finalization. NaCCUA therefore seeks to engage a qualified HR Consultant to lead the development of a comprehensive HR Policy and Handbook.
- Objective of the Consultancy
The overall objective of this consultancy is to:
Develop a comprehensive, compliant, and donor-aligned Human Resources Policy and Handbook that strengthens NaCCUA’s institutional capacity and supports its transition to an Implementing Partner with ILCUF.
- Scope of Work
The Consultant will be responsible for reviewing, developing, and finalizing the NaCCUA HR Policy and Handbook. The assignment shall include, but not be limited to, the following tasks:
gm.naccuasl2023@gmail.com +23278-218-755 www.naccuasl.org 1
3.1 Review and Assessment
- Review existing NaCCUA HR documents, including the draft HR Handbook.
- Assess current HR practices, staffing structure, and future staffing projections.
- Review relevant national labor laws and regulations, including:
Sierra Leone Labour Laws
NASSIT pension requirements
PAYE and tax compliance
End-of-service provisions
- Review ILCUF and donor expectations relating to HR governance and implementing partnership standards.
3.2 Policy Development and Refinement
Develop and/or refine policies covering, at a minimum, the following areas:
- Organizational structure and job classification
- Recruitment, selection, and onboarding
- Employment contracts and probation
- Performance management and appraisal systems
- Training, capacity building, and staff development
- Code of conduct and disciplinary procedures
- Staff remuneration, benefits, and allowances
- Leave policies (annual, sick, maternity/paternity, compassionate, etc.)
- Working hours, overtime, and flexible working arrangements
- Occupational health, safety, and welfare
- Gender equality, diversity, and inclusion
- Safeguarding, harassment, and grievance mechanisms
- End-of-service benefits and staff exit procedures
- Compliance with national labor laws and donor standards
3.3 Alignment with Transition and Growth
- Ensure the HR framework supports NaCCUA’s growth from 5 to 17 staff by 2028.
- Embed systems suitable for an implementing partner role, including accountability, transparency, and performance-based management. The consultant will be guided on this.
- Ensure compatibility with donor-funded project environments.
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3.4 Validation and Finalization
- Facilitate consultations with NaCCUA Management, Board, as well as ILCUF Management. • Incorporate feedback from NaCCUA, ILCUF, and key stakeholders.
- Deliver a final, Board-ready HR Policy and Handbook.
- Deliverables
The Consultant shall deliver the following:
- Inception Report outlining methodology, work plan, and timelines
- Reviewed and Revised Draft HR Policy and Handbook
- Final HR Policy and Handbook, incorporating all feedback
- Executive Summary highlighting key policies and compliance considerations
- Editable electronic versions (MS Word) and one print-ready PDF version
- Duration of the Assignment
The consultancy is expected to be completed within 3–5 weeks from the date of contract signing.
- Consultant Qualifications and Experience
The Consultant (individual or firm) should meet the following minimum qualifications:
- Advanced degree in Human Resources Management, Industrial Relations, Business Administration, Organizational Development, or a related field
- Minimum 7 years of professional experience in HR policy development
- Proven experience developing HR policies for NGOs, Apex institutions, financial institutions, or donor-funded organizations
- Strong knowledge of Sierra Leone labour laws and HR compliance
- Experience working with international donors or development partners is an advantage • Excellent analytical, facilitation, and report-writing skills
- Proposal Submission Requirements
Interested Consultants should submit the following:
7.1 Technical Proposal
- Understanding of the assignment
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- Proposed methodology and approach
- Detailed work plan and timeline
- Relevant experience and similar assignments
- Curriculum Vitae of the Consultant(s)
7.2 Financial Proposal
- Detailed budget breakdown (professional fees, taxes, any reimbursable costs)
- Total cost in Sierra Leone Leones (SLL)
- Evaluation Criteria
Proposals will be evaluated using the following weighted criteria:
| Criteria Weight | |
| Understanding of the assignment & methodology | 30% |
| Relevant experience and qualifications | 30% |
| Work plan and deliverables | 20% |
| Financial proposal (cost-effectiveness) | 20% |
| Total | 100% |
- Reporting and Supervision
The Consultant will report directly to the General Manager of NaCCUA, with oversight from the NaCCUA Board or a designated subcommittee where necessary.
- Submission Deadline and Address
Proposals should be submitted electronically to:
The General Manager
National Cooperative Credit Union Association of Sierra Leone (NaCCUA–SL)
Deadline: 4Th May 2026
Late submissions will not be considered.
- Confidentiality
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All documents and information obtained during this consultancy shall remain the property of NaCCUA and shall be treated as confidential.
- Right to Accept or Reject
NaCCUA reserves the right to accept or reject any proposal, cancel the procurement process, or negotiate with shortlisted consultants without incurring any liability.
Issued by:
National Cooperative Credit Union Association of Sierra Leone (NaCCUA–SL)
Date: 8th April 2026
For More information, contact:
financeofficer.naccuasl@gmail.com
+23234-444-347
gm.naccuasl2023@gmail.com +23278-218-755 www.naccuasl.org 5