Request for Tender (RFT) – provision of Review and Refinement of NDC Scorecard Primary Dataset and report presentation.
Job Description
Request for Tender (RFT)
Trócaire Sierra Leone invites tenders for the provision of Review and Refinement of NDC
Scorecard Primary Dataset and report presentation. Renderers’ must demonstrate that they
have the resources and expertise to supply the goods and/or services required.
Tender Release Date: 7th May 2026
Deadline for tender submission: 12:00 PM 20th May 2026
1. Introduction
Tenders are invited from suppliers who wish to be considered for selection as the supplier of
below services and/or goods Trócaire.
This tender document deals with:
• Section 2: Confidentiality
• Section 3: Profile of Trócaire
• Section 4: Scope of the work
• Section 5: Content and format of Tenders
• Section 6: General Terms and Conditions
• Section 7: Conflict of Interest
• Section 8: Contract Period
• Section 9: Intellectual Property
• Section 10: Termination of Contract
• Section 11: Evaluation of Tenders
• Section 12: Submission of Tenders
2. Confidentiality
Trócaire will treat the content of all tenders as strictly confidential, and information provided in the
tenders will be used solely for the purpose of deciding on the award of a contract as described in this
document.
3. Profile of Trócaire
Trócaire is an Irish development agency that was established in 1973 by the Catholic
Bishops of Ireland and whose work is inspired by Catholic Social teachings, with an
overarching commitment to social justice. Trócaire works in 20 countries in Africa, Asia,
Latin America, and the Middle East. Trócaire works in partnership with local
organizations in developing countries and with the people in Ireland to tackle the root
causes of poverty and injustice.
In Sierra Leone Trócaire was established in 1995 implementing programmes on
governance, human rights, women’s empowerment, prevention, response to gender-
based violence, sustainable livelihoods, climate change, peacebuilding, and
humanitarian response. We work in partnership with several local Civil Society
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Organizations that directly implement projects in communities in Port Loko, Kambia,
Karene, Bombali, Kono, Bo, Kenema, Western Area Rural and Urban districts.
1. Background
In 2025 Trócaire, in partnership with national stakeholders, supported the development
of an NDC Scorecard in Sierra Leone as a pilot initiative to assess progress against
Nationally Determined Contributions (NDCs) 2.0 that also fed into NDC 3.0. The NDC
Scorecard pilot process has produced a large and valuable dataset, which we now aim
to review and refine through more in-depth and comprehensive analysis to support the
next phase of the scorecard. There is strong interest, including from ministry actors, in
ensuring the scorecard evolves into a credible, usable and potentially “live” tool, aligned
with national systems and capable of informing future programming, policy
engagement and reporting. To support this, Trócaire seeks a consultant to review, clean
and strengthen the primary dataset and its analysis, ensuring accuracy, clarity and
alignment with stakeholder expectations.
4. Scope of goods and services required
The consultant will:
• Review all raw datasets and tools used for data collection
• Review the current scorecard outputs and analysis
• Engage (as needed) with key stakeholders, including: Trócaire team, selected partners
(e.g. CBOs, ClicNet), EPA (if appropriate and agreed)
• Ensure findings reflect the pilot nature of the exercise
Purpose of the Assignment
The purpose of this consultancy is to:
• Review and validate the primary data underpinning the NDC Scorecard
• Address issues of over-generalisation and potential misrepresentation in current
analysis
• Improve how data is structured, interpreted and presented
• Ensure outputs are credible, defensible and aligned with national reporting needs
• Provide recommendations to support positioning of the scorecard as a useful tool for
Environmental Protection Agency, (EPA) Ministry of Environment & Climate Change
and wider stakeholders
Objectives of Consultancy:
3. Objectives
The consultant will:
1. Review and clean the dataset
• Assess data quality, consistency and completeness
• Identify and address discrepancies in figures and aggregation
• Ensure alignment between questions asked and findings presented
• Refine analysis and presentation of data
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• Re-present findings in a more literal and transparent way, avoiding over-
interpretation and generalisation
• Reduce over-aggregation and ensure findings are accurately disaggregated
• Clearly distinguish between:
• Stakeholder groups (e.g. communities, institutions, private sector)
• Climate mitigation vs adaptation
• Improve clarity of governance-related findings (avoiding overly general statements)
• Strengthen analytical depth
• Strengthen Gender analysis and Disability inclusion considerations
• Review how community-level vs institutional data is interpreted and weighted
• Align outputs with national processes
• Ensure the scorecard is relevant and usable for EPA reporting processes, including:
• NDC Measurement, Reporting and Verification (MRV) and Biennial Transparency
Report (BTR)
NDC processes
• Ensure findings do not go beyond what can be credibly supported by NDC score card
content and available data
• Support stakeholder usability and credibility
• Ensure outputs are clear and defensible
• Provide recommendations on how data can be structured for different users
(government, CSOs, donors)
• Any recommendations to strengthen the score card tool
•
. Deliverables
The consultant will produce:
1.Cleaned and validated dataset
o Clearly structured and documented
2.Revised analytical framework and outputs
o Improved presentation of findings
o Disaggregated and clearly defined results
3.Revised NDC Scorecard dataset (ready for use)
• With clear links between: Questions – Data – Findings
4.Short technical note/report (max. 5-10 pages)
o Major findings
o Summary of key changes made
o Key limitations and data gaps
o Recommendations for:
• Future data collection
• Integration into MRV/BTR processes
• Use as a “live” tool
• how data can be structured for different users (government, CSOs, donors)
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1. Content and Format of Tenders
. Key Considerations
The consultant should ensure that:
• Data is presented accurately and transparently, avoiding over-generalisation
• Findings are defensible and aligned with underlying data
• Analysis is politically aware and sensitive to government engagement
• Outputs remain practical and usable, not overly complex
• The balance between community voice and institutional reporting needs is
maintained
Required Expertise
• Strong experience in data analysis and cleaning (quantitative and qualitative)
• Experience working on climate policy, NDCs, or environmental governance
• Familiarity with MRV/BTR systems or government reporting processes is an advantage
• Experience working in fragile or low-capacity data contexts
• Ability to translate technical data into clear, usable outputs for multiple audiences
2. General Terms and Conditions of this RFT
• Trócaire does not bind itself to accept the lowest priced tender.
• Trócaire does not guarantee exclusivity and reserves the right to engage other companies for
the same services (if required) during the term of the contract.
• Trócaire shall be free to:
o To accept the whole, or part only, of any tender.
o To accept none of the proposals tendered.
o To republish this Request for Tenders.
• In the event of not accepting any of the tender submissions received on foot of this RFT,
Trócaire shall be free to make such arrangements as it considers necessary in relation to the
provision of the goods/services.
• Trócaire will not be liable for any costs or expenses incurred in the preparation of a tender.
• The Contract shall be considered as a contract made in Sierra Leone, according to Sierra Leone
law and subject to the exclusive jurisdiction of the Sierra Leone courts.
• The Standard Terms and Conditions to which Trócaire expects all of its supplier to respect is
attached in Appendix 1.
• The Suppliers Code of Conduct to which Trócaire expects all of its suppliers to respect is
attached in Appendix 2.
3. Conflicts of interest
Any conflicts interest involving an applicant must be fully disclosed to Trócaire. Failure to disclose a
conflict may disqualify an applicant or invalidate an award of the contract. Applicants are required to
declare any current or past work which might reasonably be considered to represent a conflict of
interest. It will be for Trócaire to decide if a material conflict of interest exists and applicants in doubt
in this regard should seek the advice of Trócaire.
4. Contract Type and Period
The contract will be a fixed term service level contract anticipated to be delivered within Estimated
duration: 5-10 days days starting from the day the service contract is signed. The service contract is
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anticipated to be signed in by the end of May, with the work beginning in June 2026. The services will
be delivered over 15days- period in consultation with Trócaire organisations but the total number of
days for the assignment should not be greater than 15days. A draft of the activities to be delivered
are outlined above;
5. Intellectual Property
Any concept, guidelines or other material developed during the contract will be considered the
property of Trócaire and may be used by Trócaire at any time.
Termination of Contract
10.1 Trócaire reserves the right to terminate the contract at any stage on payment of reasonable
and agreed costs accrued to the date of termination. The contract may be terminated by either party
on giving appropriate written notice.
10.2 If at any stage during the contract, the goods / services delivered by the tenderer is found to
be unsatisfactory, the contract may be terminated by Trócaire. In the event of such a termination, the
tenderer will only be entitled to receive payment in relation to the acceptable goods / services
rendered at that time.
6. Evaluation of Tenders
11.1 All suppliers should at least meet following minimum criteria:
– Lead consultant should have Strong experience in data analysis and cleaning (quantitative
and qualitative)
– Experience working on climate policy, NDCs, or environmental governance
– Familiarity with MRV/BTR systems or government reporting processes is an advantage
– Experience working in fragile or low-capacity data contexts
– Ability to translate technical data into clear, usable outputs for multiple audiences
Each application will be evaluated based on technical quality; background and experience of the
consultant; and value for money. Shortlisted consultants will be invited to interview, which may be
conducted in person or online.
11.2 The successful tenderer will be the one who, in the opinion of Trócaire, submits the most
economically advantageous proposal applying the following award criteria:
No. Award Criteria Weight
1. Quality of the technical proposal with clear content and method of delivery 20
2. Contextual knowledge of Sierra Leone, particularly on climate policy, NDCs,
or environmental governance
10
3. Related Experience working in fragile or low-capacity data contexts 20
4. Ability to translate technical data into clear, usable outputs for multiple
audiences
20
5. Quality supporting documents, e.g., CV, certificate of accomplishment /
references, security plans developed
10
6. Value for Money 20
Total 100
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11.3 During the evaluation period clarification may be sought in writing from tenderers. Responses
to requests for clarification may not materially change any elements of the tenders submitted.
11.4 No unsolicited communications from tenderers will be accepted or entertained during the
evaluation period.
11.5 A shortlist of those who have tendered may be drawn up and a certain number of those who
have tendered may be invited to make a final presentation of their tender.
All payment related to this assignment is subject to the deduction of 20% Withholding Tax and this
amount will be paid directly to National Revenue Authorities on your behalf.
7. Submission of Tenders
Technical Proposal – outlining your understanding of the TOR, the methodology that will be used in
undertaking the assignment, work plan, and team composition, including CVs and 3 references for
similar assignments.
● Financial proposal (maximum 1 page) outlining all relevant costs, including consultant fees.
Your For expression of interest to undertake the consultancy marked “Consultancy Service -should be
submitted electronically to tenders@trocaire.org.
The deadline for the receipt of tenders is 12:00 PM 20th May 2026.
Any queries relating to this request for tender should be directed to by e-mail to the admin-
beatrice.erete@trocaire.org
8. Appendices
• Appendix 1 – Standard Terms and Conditions for procurement
• Appendix 2 – Suppliers Code of Conduct