Alphonsus Jesse Bangura
About Candidate
Responsible for all administration relating to the payment of all national employees’ salaries and ensuring that all aspects of the payroll are correctly reflected in the control accounts of the company. Ensuring that all timesheet data is complete and has been captured correctly, and that payment exercises are performed professionally and on time.
Ensure that employees’ personal details are correctly captured into the HR employee database, and hard copies properly filed.
Ensuring efficient leave management and end of service accruals.
Ensure that all control accounts in the general ledger are reconciled on a monthly basis.
Responsible for the general administration of activities relating to the payment of national employees, and to ensure that all timesheets are timely collected, reviewed for accuracy and completeness, and inputted correctly into the HRIS/Excel by Payroll Data analysts
Participate in preparing departmental budgets in line with activity budget line or cost codes.
Generate and process all management reports for management decision making.
Specific Job Descriptions and Tasks
1. Supervision of the following activities
· Data input of records for all national staff
· Daily collection of timesheets, checking to ensure proper completion and follow-up with respective managers and supervisors for corrections and amendment to the data.
· Analysis of active and inactive employees within the pay period
2. Ensure that payments for all starters and leavers are correctly calculated and timely submitted to Treasury for payment.
3. Preparing departmental budgets in line with activity budget lines or cost codes
4. Prepare all monthly reconciliation of wages control accounts in the general ledger and following up of reconciling items.
5. Ensure correct employee details are captured into the employee database.
6. Preparation of the monthly payroll for all national staff.
7. Ensure all employees are uploaded into the HRIS correctly before final pay run monthly.
8. Ensure the computation of ad-hoc payments during the month for terminations or specific allowances.
9. Ensure that the reports for the payment of NASSIT, PAYE deductions, and Union dues are prepared and timely submitted to account payables on or before the 5th of each month.
10. Leave management and end of service accruals
11. Supervises the update of Leave Allowance and End of service Benefits Data base in the Server.
12. Cultivate staff motivation, and deal with all staff administration matters within the Payroll Section.
13. Work closely with Internal Audit department to ensure that all aspects of internal control are maintained.
14. Supervises to ensure that all payroll files are kept up to date, easily accessible and that all documents are in sequential order.
15. Ensure all documents with respect to the month end payments are reviewed and printed before submission to Treasury for payment.
