lesliewilliams uk

• Responsible for the financial management and control of the financial resources allocated to the Embassy and the Irish Aid Programme for Freetown and Monrovia. • Single-handedly managed the transition from manual cheque payments to internet banking. • Timely provision of monthly and quarterly management accounts for SMT review and sign off and onward submission to finance unit based in headquarters in Ireland. • Preparation of annual financial statements and year end reporting pack to HQ in accordance with the year end reporting timetable and in compliance with requirements of the Irish Auditor General’s audit of the aid programme. • Ensuring compliance with all financial procedures as prescribed and appropriate accounting standards including monitoring and improving financial internal controls and safeguarding assets. • Ensure compliance with government tax and other legislation and established relationship with the NRA • Prepare annual financial statements and audit file for Embassy and liaise with Embassy external auditors to ensure smooth audit process. • Overall responsibility for annual budget process, ongoing monitoring of expenditure against budget including reporting of variance analysis. • Implementing the anti-fraud policy of the Department of Foreign Affairs & Trade and working to ensure the risk of fraud is minimised. • Management and control of the day to day operations of the Finance Unit in Freetown and Monrovia sub-office, which is now running seamlessly. • Supervise and support the finance officer based in Monrovia, offering trainings etc., reviewing journals remotely prior to posting and supporting her professional development. Support and mentor the Finance Assistant in Freetown to achieve sound financial management in the Embassy and Irish Aid. • Responsibility for the day to day management and administration of the Embassy financial management system - Infor Sun Systems, including the reporting tools Q&A Executive and Q&A for Excel. • Support the financial and governance assessment and capacity building of partners with Irish Aid programme advisers, prior to funding. Also performing analysis of financial reports from partners, highlighting issues which arise and if appropriate any corrective action required and / or impact on further funding. Reviewing Partner annual or project audit reports and providing recommendations where necessary. • Build capacity of programme staff on financial monitoring and financial records analysis. • Financial monitoring visits to partners, report and recommendations on visit. Supporting Partner capacity building offering 1-2-1 training for finance staff as well as training for the entire staff • Support the programme team in reviewing partners audited accounts and statements received. • Member of the Senior Management Team

• Developed an Excel financial management reporting tool that is used by implementing partners and consolidating the reports for budget tracking and analysis, reporting on variances across the programme to FCDO. • Working closely with implementing partners, UNICEF, UNFPA and MSSL to produce monthly financial forecasts which the PMEL team will track and flag up any adjustments in a timely manner. • Support the Ministry of Health and Sanitation Finance Directorate on capacity building and ensure alignment with the Reproductive and Child Health strategic plan 2011-2015. • Focal person for Value for Money (VfM) concept, co designed the management indicator template now in use across the programme to assess and analyse VfM indicators and consolidating the VfM indicators as submitted by the IPs. • Report on VfM to FCDO, including analysis and tracking trends over time. • Risk management, design and maintain the consolidated risk register for the programme. • Provided strong support in creating strategies for the programme including Youth and Exit strategies, youth strategy was entirely developed and coordinated by me and provided guidance and support on the Exit strategies. • Jointly developed a robust Management Information System on Excel to capture and link information across the programme. • Organise and coordinate the regular bi-monthly and six monthly review meetings with the implementing partners and the other stakeholders including the Ministry of Health and Sanitation. • Providing mentorship and support to the Financial and Administration Manager and support to the unit.

• Developed an Excel financial management reporting tool that is used by implementing partners and consolidating the reports for budget tracking and analysis, reporting on variances across the programme to FCDO. • Working closely with implementing partners, UNICEF, UNFPA and MSSL to produce monthly financial forecasts which the PMEL team will track and flag up any adjustments in a timely manner. • Support the Ministry of Health and Sanitation Finance Directorate on capacity building and ensure alignment with the Reproductive and Child Health strategic plan 2011-2015. • Focal person for Value for Money (VfM) concept, co designed the management indicator template now in use across the programme to assess and analyse VfM indicators and consolidating the VfM indicators as submitted by the IPs. • Report on VfM to FCDO, including analysis and tracking trends over time. • Risk management, design and maintain the consolidated risk register for the programme. • Provided strong support in creating strategies for the programme including Youth and Exit strategies, youth strategy was entirely developed and coordinated by me and provided guidance and support on the Exit strategies. • Jointly developed a robust Management Information System on Excel to capture and link information across the programme. • Organise and coordinate the regular bi-monthly and six monthly review meetings with the implementing partners and the other stakeholders including the Ministry of Health and Sanitation. • Providing mentorship and support to the Financial and Administration Manager and support to the unit. • Conducting country programme audits as per schedule, reporting to management and country teams and follow up on recommendations raised via a tracking system. • Corporate Risk Management which includes risk management training during audits, creating and monitoring risk registers of country offices. • Misuse of funds and anti –corruption (includes conducting investigations into alleged misuse of funds, reporting on investigations and making recommendations) • Counter Terrorism screening and reporting of any issues that arise. • Review of corporate systems and controls. • Training country teams on anti-corruption, misuse of funds, anti-bribery and money laundering • Designing and monitoring system tools for country programmes in line with internal controls procedures • International Staff Association representative for the West Africa English speaking region, which includes liaise with the Directorate on issues affect staff members, involve in change management issues and reward and performance management scheme reviews.