Job Description

Plan International Sierra Leone

Job Announcement – External
13-11-2024 Monitoring and Information Systems Coordinator
Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion, and discrimination. And it is girls who are most affected.
We strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood, and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at the local and national levels using our reach, experience, and knowledge.
We have been building powerful partnerships for children for over 85 years and are now active in over 80 countries.

Plan International is registered in (country) and started operations in Sierra Leone in 1976. Plan is one of the largest INGOs in the country. Plan has about 100 staff with offices located in Moyamba, Port Loko, and Freetown. Plan International Sierra Leone has been working with girls, young people, communities, and the government to raise awareness about the importance of children’s rights.
We are currently seeking to recruit:
Title: Monitoring and Information Systems Coordinator
Grade: Level 13
Location: Country Office – with minimal travel to implementing areas
Reports to: Monitoring Evaluation Research and Learning Manager

SUMMARY OF THE POSITION
The purpose of the position is to ensure compliance with Plan’s corporate systems and to generate data for routine monitoring processes. The role contributes to strengthening the MERL function of the country office and providing relevant support to the MERL Manager for effective and efficient monitoring, evaluation, research and learning.

DIMENSIONS OF ROLE
Responsible for corporate systems management System Application Product (SAP), System Application Product Business Intelligence (SAP BI Online), Program Monitoring, Evaluation, Research and Learning (PMER), Telerivet Feedback System, KoboCollect, Evaluation & Research tracker, Program library) and for data quality control in MERL databases
Supports high-quality MERL through the provision of information and learning from corporate systems
Member of Country Office MERL unit
Does not line manage another person.
Flexibility to anticipate and resolve challenges within the operational context

Accountabilities
Availability of high-quality data from corporate systems and databases for planning and monitoring
Activities
Support planning and monitoring of the Country Strategy (CS) and projects through information generated from corporate systems and databases
Manage SAP-Program module/other cooperate systems to ensure consistency and integrity of data for reporting;
Ensure SAP, PMEL, Telerivet, KoboCollect, and other cooperate systems have quality databases
Effectively manage the Telerivet Feedback System to allow feedback from community participants and other stakeholders. Also, analyse these feedbacks for effective programming.
Provide training and technical support on the corporate systems to staff
Review projects entered in SAP/PMERL and other cooperate systems for quality compliance
Monitor project outputs via SAP/PMERL/KoboCollect and other cooperate systems and prepare reports about projects at risk
Lead the development of databases for indicator tracking in sponsorship and grant projects
Support database management for sponsorship and grants projects
Develop and manage the Geographic Information System(s) (GIS) for program data

Improved planning and data quality control in evaluation and research (E&R) projects
Activities
Upload the annual Evaluation and Research (E&R) plan to the E&R tracker and Plan Library after approval from program management
Implement key Knowledge Management (KM) strategies to make sure that every as aspect of the work adheres to Plan International Sierra Leone KM principles and guidelines.
Control confidentiality, security, storage and destruction of data collected during E&R initiatives in line with the global E&R standards
Provide regular reports on the E&R tracker and program library status

Dealing with Problems
The complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them Strong corporate system management is a prerequisite to planning and monitoring of projects.

Barriers that the MIS coordinator will have to deal with include:
Limited existing systems for data quality control and storage
Have a well-structured approach to data quality control and storage
Handle challenges related to SAP/PMERL, Tele rivet, Kobo Collect and other cooperate systems with pragmatism and flexibility

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Knowledge
Knowledge of theories of child-rights programming and child protection (programmatic and safeguarding)
Demonstrated experience as a development professional in monitoring data in corporate systems
Knowledge of Plan’s corporate systems: (SAP, PMERL,Telerivet, KoboCollect, Program Library, E&R tracker/ other cooperate systems)
Knowledge of managing Geographic Information Systems (GIS)

Qualification
Bachelor’s degree in Management Information Systems, demography, measurement, planning, monitoring & evaluation, development studies, social sciences, or another relevant field
At least 3 years of experience in corporate system (SAP, PMERL, Telerivet, KoboCollect) and database management

Skills
Skills for the design, entry, and analysis of Advanced Excel, access as well as for Microsoft Word and PowerPoint
In-depth experience with MIS, GIS, SAP, Telerivet, KoboCollect and PMERL
Ability to deliver to tight deadlines
Good active listening skills
Solid writing skills (report writing etc.)
They should be able to communicate to a fairly diverse audience
Excellent skills in information management including recording, analysing, reporting, and reviewing methods

Behaviours
Flexible and willing to learn
Demonstrates clear respect to all especially children and women without discrimination
Demonstrates honesty and transparency in holding self and others to account to deliver on agreed goals and Plan’s standards of behaviour
Acts as a team player, willing to get the best outcome overall, adjusting own priorities if necessary
Remains calm and positive under pressure
Communicates clearly and effectively

Key Relationships
Internal:
Work with the entire MERL Unit
The Country Office operation team and PU level program team,
Grants Finance Specialist

External:
Work with external Partners

LEVEL OF CONTACT WITH CHILDREN
Low contact: No contact or very low frequency of interaction

PLAN INTERNATIONAL’S VALUES IN PRACTICE
We are open and accountable
We create a climate of trust inside and outside the organization by being open, honest, and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact
We strive to achieve a significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused, and innovative.

We work well together
We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities, and our partners.

We are inclusive and empowering
We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop them

Applications:
The last date for submission of the Application (CV and cover letter) is: 29th November 2024 by 5:00 pm

Your application should include:
· A cover letter
· A comprehensive CV including details of two referees, one of whom should be your current of most recent supervisor
Send applications to the below link: Sierra-Leone.Recruitment@plan-international.org

Only short-listed candidates shall be contacted. References will be taken and background and anti-terrorism checks will be carried out in conformity with Plan International’s Safeguarding Children and Young People’s Policy.

Plan International follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early