Job Description

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world. 

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

The Procurement Assistant must also ensure that we follow our standard operating procedures in a timely and efficient fashion and maintain consistent and organized records. This position requires a high level of integrity, analytical skills, and attention to detail. The Procurement Assistant must also ensure that we follow our standard operating procedures in a timely and efficient fashion and maintain consistent and organized records. This position requires a high level of integrity, analytical skills, and attention to detail.

• Receive and triage requests from site colleagues and work with program and clinical representatives to collect order details and required item specifications.
• Submit Requests for Quotations, Requests for Information, and Requests for Proposals, ensuring that Partners In Health (PIH) product/service requirements are properly communicated to vendors.
• Analyze Requests for Quotations, Request for Information, and Request for Proposals using bid analysis template. Collaborate with site colleagues to determine a purchase plan. 
• Research and evaluate vendor’s new and existing vendors on parameters such as price, quality, selection, service, support, availability, reliability, and production and distribution capabilities.
• Identify opportunities for cost savings and formulate proposals. Track sourcing savings throughout the year.
• Ensure that all procurement paper work is completed checked approved and fully handed to finance department and any outstanding paper followed up till the complete closure of procurement loop

              Facilitate compliance with internal financial controls and procedures 

Ensure proper filing of documents for Procurement/Logistics team for record/audit trail

• Support with conducting market surveys for regularly used consumables (cleaning supplies, stationary, infrastructure supplies, medical consumable, medications, etc.)
• Support  Procurement specialist and Sourcing officer in carrying out other tasks as requested

• Higher National Diploma in Business Administration or related field
• Minimum 1-2 years relevant working experience with an International NGO
• Good communication skills, both orally and written
• Ability to meet deadlines
• Ability to organize and prioritize tasks
• Team player
• Good level of proficiency in Microsoft programs (MS word and Excel)
• Self-starter – ability to work with minimal supervision while maintaining high level of effectiveness, organization and integrity
• Attention to Detail – disciplined in maintaining focus on details, in terms of inventory records, physical storage, and adherence to process and procedures
• Demonstrated ability to interact professionally with multicultural staff, suppliers, and partners
• Interest in social justice and health care
• Professional proficiency in English is required. Proficiency in Krio is desired
• Must not hold dual employment

The successful candidate will receive appropriate training and must adhere to the organisation’s safeguarding policies. Employment offers are contingent upon satisfactory references and screening checks, which may include criminal records and terrorism finance checks.

As a participant in the Inter Agency Misconduct Disclosure Scheme, we request information from previous employers about any instances of sexual exploitation, abuse, or harassment. Additionally, Partners In Health Sierra Leone will share records of such misconduct with other agencies upon staff departure, ensuring transparency and accountability. By applying, candidates acknowledge and agree to these recruitment procedures