Admin and Accounts Assistant

Job Description

Admin and Accounts Assistant 

Freetown, Sierra Leone | SLE 12,813.50 monthly gross salary | 1-year renewable contract |  Preferred start date: July 2026 

Laterite is rebuilding how we support research teams on the ground. We’re looking for an Admin  and Accounts Assistant who keeps our office running smoothly while owning core financial and  logistics processes with autonomy and good judgment.  

Who We Are  

Laterite is a data, research, and analytics firm working on complex development challenges. We  partner with universities, global think tanks, international NGOs, multilateral donors, and  government ministries. Our clients include the World Bank, USAID, TechnoServe, the Mastercard  Foundation, and others.  

We operate across the Netherlands, Rwanda, Ethiopia, Kenya, Uganda, Tanzania, Sierra Leone,  and Peru, with 90+ full-time staff and more than 2,000 enumerators. We believe meaningful  impact requires being on the ground, building local teams, and establishing long-term trust. Our  office culture is collaborative and gives people autonomy to grow into their roles.  

The Environment You’re Stepping Into 

You will join our Sierra Leone team in a high-trust environment. We are low on bureaucracy but  high on individual accountability. You won’t be micromanaged here—we want you to use your  judgment to solve problems, support our fast-paced field teams, and actively improve the systems  you work with. 

Laterite Sierra Leone started operations in 2023. Our office in Freetown is Laterite’s first step in  West Africa and will build on our 12+ years of experience of research and data collection. Since  then, our Freetown office has been using innovative techniques to study education outcomes in  the region. Our team in Freetown currently consists of four team members. 

How You’ll Make an Impact 

1. Running Office Operations & Supporting the Team 

• Provide administrative support to ensure the smooth functioning of the office. 
• Organize staff events and maintain a proper filing system (including e-folders). 
• Oversee the day-to-day operations of the office, including the purchase of office supplies,  equipment, and facilities. 
• This will include monitoring inventory levels, coordinate maintenance and repairs, and  ensuring that the office is a productive and safe environment. 
• Manage office equipment (laptops, tablets, furniture, office keys, etc.) and maintain an  updated asset list. 
• Maintain an updated office supplies contact list and act as a key contact person to vendors,  including staff medical insurance providers. 
• Help with logistics for enumerator training, workshops, and meetings (booking rooms,  catering, hiring furniture, organizing transport, etc).
• Be a key contact person to different teams, facilitate collaborations, information sharing,  and support cross-functional tasks. 
• Provide continuous help with immigration processes to assist in expats’ settlement, i.e.,  work permit, special pass, visas, and alien card application follow-ups. 
• Handle a variety of ad-hoc tasks/duties as assigned. 

2. Protecting Our Financial Engine 

• Perform monthly postings & reconciliations, e.g., petty cash, bank, supplier, and tax  reconciliations using QuickBooks. 
• Review all field expenses, including sitting with enumerators for reconciliation of budget  with actual expenses, as well as preparing a project expense report for each batch of field  

expenses. 

• Process payments for any project-related expenses and supplier payments. 
• Work with the finance team for monitoring cash and bank balances and ensuring adequate  balances to meet all payment needs. 
• Ensure compliance and timely filing of all taxation and other regulatory requirements  (NASSIT, PAYE, VAT & WHT). 
• Liase with the tax advisors and external auditors to respond to queries, provide documents  and seek advice/resolution from them. 
• Manage filing of all contracts, invoices and salary slips and other relevant documents. 

3. Building Systems That Work 

• Establish systems and processes for a more efficient filing and archiving process. 
• Ensure controls for certain project-related expenses and increase our cost-efficiency by  diversifying and improving our agreements with suppliers. 

What You Bring 

We are looking for a colleague with experience in office management and who provides  administrative support during data collection projects. Specifically, you have: 

• Must be a Sierra Leone national. 
• BA Degree in Business Administration, Economics, Accounting, or related field. 
• Minimum 3 years of relevant professional experience. 
• Excellent spoken and written English communication skills. 
• Excellent knowledge of office management, visa and work permit processes, and  accounting and book-keeping. 
• Proficiency in QuickBooks and MS Office especially Excel. 

What Success Looks Like in 6 Months 

• Field expense reports are highly accurate, fully reconciled, and submitted on time. 
• The team relies on the digital and physical filing systems you’ve set up. 
• You are independently managing relationships with our vendors and auditors. 
• The office is running smoothly, and you’ve successfully implemented 2-3 of your own  process improvements.

What’s In It for You? 

• Competitive compensation: SLE 12,813.50 gross monthly salary (exact grade  determined by experience/interviews), medical insurance, pension contribution, and 21  

days of annual leave. 

• Professional Growth: We are also committed to supporting our staff’s learning, providing  an annual learning budget of up to $1,000 per person and 10 days of time off for  

professional learning each year. 

• Flexibility: We also provide remote work options in accordance with Laterite’s remote  work policy. 

Ready to Build with Us? Next Steps 

1. Online assessment: The first step is to complete a 30-minute online assessment for  which no special preparation is needed. Link to the assessment:  

https://form.jotform.com/260643059444559. 

2. Submit application: Successful candidates will then be invited to upload their CV and  cover letter via our online application system. 
3. Interviews: Successful candidates will then be invited to a first interview. The interview  stage will consist of two rounds. 

Deadline: Interested candidates must apply by March 31, 2026.