CALL FOR TENDERS : SUPPLY OF DRUGS AND MEDICAL EQUIPMENT

Job Description

CO N T E N T S 

1 GENERAL PRESENTATION………………………………………………………………………………………………………………………………… 2 2 PRESENTATION OF THE PROJECT………………………………………………………………………………………………………………………. 2 2.1 BACKGROUND AND OBJECTIVES OF THE PROJECT …………………………………………………………………………………………………………… 2 3 TECHNICAL SPECIFICATIONS AND CUSTOMER EXPECTATIONS ………………………………………………………………………………. 2 4 TERMS OF DEPOSIT ………………………………………………………………………………………………………………………………………… 4 5 SELECTION AND AWARD …………………………………………………………………………………………………………………………………. 5 5.1 CRITERIA…………………………………………………………………………………………………………………………………………………………. 5

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Solthis is an international solidarity NGO whose objective is to improve prevention and access to quality health care  by strengthening the health systems and services of the countries where it operates. Solthis’ action is part of a  sustainable development approach in order to face the long-term challenges of public health in countries with limited  resources.  

Solthis is an NGO of committed health and development professionals whose specificity is: • a scientific and empirical approach to find cost-effective solutions adapted to the realities of the field • the mobilization of multidisciplinary experts from the North and South in order to take into account all the  dimensions of health issues: medical, social, economic, and political 

2.1 Background and objectives of the project 

Therapeutic Solidarity and Initiatives for Health (SOLTHIS) is an international health NGO dedicated to strengthening  health systems and improving access to quality care in resource-limited settings and vulnerable populations.  Operating in Sierra Leone since 2011, SOLTHIS provides technical support at national, community, and health facility  levels, focusing on HIV, paediatric TB, Mpox and Sexual and Reproductive Health care quality.  

Sexual and Reproductive Health Access and Promotion of Empowerment (SHAPE) project aims to contribute to the  reduction of maternal and neonatal morbidity and mortality in the districts of Western Area Urban and Western Area  Rural by improving access to and the quality of sexual and reproductive health (SRH) services and SRH rights for  adolescents and young people (AY), in particular young women and adolescent girls aged between 10 and 24.  

Context of the call for tenders 

To achieve the aims of the SHAPE project, Solthis Sierra Leone is inviting the public to submit bids for the supply of  drugs and medical equipment and consumables as specified below: 

3.1.1 Technical specifications 

List of detailed technical specifications:

SOLTHIS -SHAPE Project – TENDER_SUPPLY OF DRUGS & MEDICAL EQUIPMENT  

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3.1.2 Customer expectations 

Bidders are required to share proof of availability of the requested items in stock by sharing photos of the requested  items together with their offers. The Customer will plan an inspection visit to see samples of the proposed drugs and  equipment to be supplied. Potential suppliers should provide clear payment and any other terms and deadlines for  delivery.  

Solthis reserves the right to make an inspection of the delivered goods and to reject any goods not conforming to the  technical specifications. 

• The bid will present: 

Potential bidders must submit Administrative, Technical and Financial offers in a sealed envelope with reference  “CALL FOR TENDER FOR THE SUPPLY OF DRUGS AND MEDICAL EQUIPMENT – SOLTHIS SL” and must be clearly  detailed. No external information identifying the bidder should appear on the envelope. 

✓ Administrative documents in force for the bidder: 

▪ Certificate of business registration  

▪ Recent and updated certificates clarifying regulatory tax declarations, Tax Identification Number (TIN) and  proof of tax payment for the previous year.  

▪ The bank details of the bidder; 

Any file not presenting these administrative elements will be eliminated from the present call for tenders. 

✓ A synthetic technical proposal showing:  

▪ The mandate of the bidder 

▪ Documents attesting that the bidder can practice in the field requested: a minimum proof of registration in  the required Trade Register and obtaining a National Identification number.  

▪ The bidder’s references for similar supplies, at least three (3) copies of previous contracts.  

✓ A detailed financial offer specifying in particular: 

▪ Unit costs, amount before tax, overall cost including taxes (fixed prices, non-reversible for the entire offer  validity period)

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▪ The validity period of the financial offer should be for a minimum of two (2) months. 

▪ Terms of payment 

• Deadline for receipt of offers: before 14:00 GMT on 19th December, 2025.  
• Sending method: both technical and financial documents should be sent in a sealed envelope and dropped in the  tender box at Solthis office – 7 The Maze, off King Street, Wilberforce, Freetown.  

Any request for clarification should be sent by e-mail to the following address: logistician.sl@solthis.org and  pcshape.sl@solthis.org.  

5.1 Criteria 

The proposals received will be evaluated by the internal selection committee on the following criteria:

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