Health System Strengthening and Epidemic Prevention IV

Job Description

About GIZ 

As a service provider in the field of international cooperation for sustainable development and  international education work, we are dedicated to shaping a future worth living around the  world. We work with businesses, civil society actors and research institutions, fostering  successful interaction between development policy and other policy fields and areas of activity.  In Sierra Leone, the GIZ has been working since 1963 in the following areas: Employment  promotion and agriculture, strengthening the health care system, resource governance and  sustainable energy access.  

GIZ is an equal opportunity employer and welcomes applications from individuals regardless  of gender, disability, race, ethnicity, religion, age, or any other protected characteristic. We  embrace diversity and believe that inclusivity in the workplace is essential to our success and  are committed to creating a work environment where all employees are valued and respected.  

Job Description 

GIZ is commissioned by the German Federal Ministry for Economic Cooperation and  Development (BMZ) to work in cooperation with the Sierra Leonean Ministry of Health (MoH)  and sector partners towards a resilient health system that is responsive to its demands. GIZ’s  follow-on Health project will support the MoH in developing capacities in an integrated  approach to sustainably strengthen preparedness, response and care in the event of disease  outbreaks with epidemic potential. Specifically, the project will support the Ministry of Health  in the construction of an isolation unit at the Ola During Children Hospital (ODCH) (1), in the  operationalization of this unit (2), and in the establishment of a platform for the rapid  mobilization of experts in case of outbreak events (3).  

We are advertising the position of Junior Project Advisor Support to Project Management  for our Health System Strengthening and Epidemic Prevention Project in Freetown. 

The focal areas of work for this position are: 

• Overall support to project management, coordination, communication and  administration  

o Personal assistance to the Project Director for the coordination of selected  internal project workflows and project activities 

o Organizational and administrative support to 3 Output Leads 

o Procurement, travel, event and office management  

• Record keeping and documentation (note taking, documentation, keeping electronic  and physical documents of the project up-dated and ensuring orderly filing) 

The position requires strong organizational, communication, and project support skills, as well  as the ability to maintain effective working relationships with project and country office  colleagues across different locations. You will contribute to technical and operational project  support, including activity coordination, documentation, procurement and logistics follow-up, 

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and information management, while ensuring compliance with GIZ rules and procedures. The  role requires initiative, reliability, and the ability to support implementation processes within  established guidelines and timeframes. 

1. Responsibilities 

▪ Provide overall administrative, organizational and coordination support to project  management and implementation. 

▪ Support communication and information flow between the Project Director, Output  Leads, project staff, relevant country office colleagues and with national partners and  stakeholders across different locations. 

▪ Assist the Project Director with coordinating selected internal project workflows and  activities, following up on agreed actions, deadlines and next steps. 

▪ Provide organizational and administrative support to the three Output Leads, including  coordinating meetings, schedules and activity-related arrangements. 

▪ Support the planning and coordination of project activities, including procurement,  travel, events and related logistics. 

▪ Follow up on procurement and logistical processes, helping ensure that requests and  documentation are complete and handled in line with GIZ rules and procedures. ▪ Support day-to-day office management and the availability of materials and services  required for project activities. 

▪ Take meeting notes and prepare, organize and maintain project records and activity  documentation. 

▪ Keep electronic and physical project files up to date, complete and orderly, applying  established filing and document-management procedures. 

▪ Track and follow up on assigned administrative and operational tasks within agreed  guidelines and timeframes. 

▪ Contribute to effective implementation through reliable, proactive support and  constructive working relationships with project and country office colleagues. 

1. Tasks 

Specific tasks of the Junior Project Advisor in Freetown include, but are not limited to:  • Provide administrative and coordination support to project management and Output  Leads, including coordinating information flows between the programme, Country  Office, Finance Management, other relevant offices and project partners. • Organise meetings, workshops, trainings, missions and other project activities,  including scheduling, agendas, minutes, travel arrangements, logistics and follow-up  on agreed actions and deadlines. 

• Prepare and process purchase requisitions in line with internal procedures and  coordinate the timely provision of required goods and services. 
• Compile and quality-check inputs for reports, presentations and status updates;  prepare and format project documents and information materials in line with GIZ  corporate design. 
• Manage project correspondence and information, including routing communications  and coordinating the transfer of relevant documents, assets and information between  offices and partners. 
• Maintain accurate, accessible and up-to-date project records, databases and  physical and electronic filing systems, including version control; prepare  documentation for internal and external audits. 
• Support day-to-day office administration in Freetown, including calendars,  appointments, meeting rooms, visitor registration, office supplies and the handover and  return of staff equipment.

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• Support asset and inventory management in coordination with the Country Office,  including record keeping, annual inventories, and asset transfers or disposal. • Follow up on requests, approvals, documentation requirements and deliverables, and  support the consistent application of GIZ procedures, data protection and  information security requirements. 
• Contribute to improving and harmonising administrative, coordination, documentation  and reporting processes across the programme. 

1. Required Qualifications, Competences, And Experience

Qualifications  

▪ Bachelor’s degree in Business Administration, Project Management, Logistics,  Management, Social Sciences, or a related field. 

Professional Experience  

▪ Relevant professional experience in project administration, technical or operational  coordination, logistics or office management 

▪ Experience working with NGOs, development cooperation organizations, or  international projects is an advantage. 

▪ Work related to the health sector in Sierra Leone is an asset 

Other Knowledge/skills 

• Good organizational, coordination, and project support skills. 
• Ability to manage project records, filing systems, databases, and supporting  documentation accurately. 
• Strong organisational skills, service orientation, diligence and discretion; team player  with a proactive work style and good prioritization skills. 
• Ability to coordinate multiple workstreams, follow up on action points, and meet  deadlines. 
• Ability to work as a team player 
• Excellent working knowledge of Microsoft Word, Outlook, Excel, PowerPoint and  Teams.Confident user of Microsoft applications (Outlook, Word, Excel, PowerPoint,  MS Teams); willingness to quickly learn GIZ-specific tools (e.g. DMS, travel tools,  Teams). 
• English, also in reading and writing level C2, is a must, knowledge of local languages  is an asset. 

Mode of Application: 

Suitable candidates are invited to apply not later than 13.11.2026 with this ref:  Junior Project Advisor in the HSSEP IV Project in Freetown. 

Applications Include:  

– Cover Letter 

– CV (including work experience and references) 

– Photocopies of Certificates  

To be submitted to the email address recruitmentsl@giz.de. Only applicants shortlisted will  be contacted for an interview. GIZ-Sierra Leone is an equal-opportunity employer, and  therefore women are strongly encouraged to apply. For this position part-time work with  flexible working hours can be agreed.