Invitation for Bids—–For the Supply of IPC  AND IEC Materials for Pre-Positioning in SLRCS Operational Branches

# 6 Liverpool Street, Freetown, Sierra Leone 

 Headquarters Office 

THE SUPPLY OF IPC  AND IEC MATERIALS FOR PRE-POSIONING IN SLRCS OPERATIONAL BRANCHES

PUBLIC ADVERTISEMENT NOTICE

Invitation for Bids

SIERRA LEONE RED CROSS SOCIETY (SLRCS) 

NATIONAL COMPETITIVE BIDDING (NCB)

Date:  8th December, 2025.

PROJECT NAME: NATIONAL SOCIETY DEVELOPMENT(NSD) 

Contract Identification Number: SLRCS/MPOX/Tender/773/5th/12/2025

Background

The MPOX OUTBREAK’s first case was confirmed as a Public Health Emergency of International Concern by the World Health Organization (WHO) in August 2024. The National Public Health Agency (NPHA) and Ministry of Health (MOH) confirmed the first case of Mpox in Sierra Leone on the 10th of January, 2025.

In response, the Sierra Leone Red Cross Society (SLRCS), as the most responsive emergency institution, stepped in to provide IPC AND IEC MATERIALS for distribution, pre-positioning, and visibility and profiling in the SLRCS operational branches in compliance with NPHA and MOH regulations.

IEC and IPC promotion is a core preparedness action under SLRCS’ auxiliary role to the Government of Sierra Leone. Continuous visibility of health promotion materials strengthens community readiness and enhances early detection, enabling quicker responses should new cases emerge.

Procurement and dissemination of these materials align with the objectives of the current response plan and ensure SLRCS meets its commitments to maintain community engagement, accountability, and visibility of ongoing health interventions.

IEC and IPC communication is not only outbreak-specific. It supports long-term hygiene behavior change, improved WASH practices, and healthier lifestyles within communities. These benefits extend beyond Mpox and diarrhea, contributing to lower disease burdens overall.

On that background, a variety of items are to be procured and be distributed to the needy as stated above. 

• Tender Reference Number: SLRCS/MPOX/Tender/773/5th/12/2025

• Lots 1 and 2

• The procurement is categorized as follows:

Description of supplies: LOT ONE(1)

Description of supplies: LOT TWO (2)

Description of tender:

The SLRCS, therefore, would like to engage a credible, competent, and registered  supplier and service providers with up-to-date administrative documentation (business registration certificate, NRA, Nassit, and Certificates of achievements) to implement the procurement, supply, and service delivery of above requests. A bid not complying with the requirements will be regarded as not being an “Acceptable bid”, and as such will be rejected. “Acceptable bid” means any bid which, in all respects, complies with the conditions of bid and specifications, including conditions as specified in the National Procurement Policy Act 2022 and other related legislation and regulations.

Requirements:

All interested bidders must submit the following:

1. 1. Valid Business registration certificate 

   2. Updated Tax clearance certificates (NRA & NASSIT) 

   3. Current bank statement – last three months

   4. List of previous work done in the same domain – 1 page

   5. Ability and capability to pre-finance and be reimbursed later 

   6. Provide the items with the latest but not more than one week after signing contract. 

   7. All items will be delivered to the project communities.

• Supplier packages items in packaging sizes which enable easy distribution to the                  

Tenderer’s obligations:

. Eligibility 

Submit a tender offer through hard copies in a sealed envelope to the Sierra Leone Red Cross Office, at #6 Liverpool Street, Freetown, to the Procurement office only if the tenderer satisfies the criteria stated in the tender document and that the bidder is not under any restriction to do business with SLRCS. 

Cost of tendering

 Accept that the (SLRCS) will not compensate the tenderer for any costs incurred in the preparation and submission of a tender offer, including testing, transport costs, etc.  The client is indemnified from any liability arising or accruing from expenses, damages, or losses incurred by the bidder.

Confidentiality and copyright of documents:

 Treat as confidential all matters arising in connection with the tender. Use and copy the documents issued by the SLRCS only to prepare and submit a tender offer in response to the invitation. Tenderers are required to treat the details of all documents supplied in connection with the tender process as private and confidential.

Clarification:

A bidder can bid for either all, one, or more of the stated lots

A bidder attends, where necessary or required, a clarification meeting at which tenderers may familiarize themselves with aspects of the proposed work, services, or supply and raise questions. Details of the meeting are stated in the tender data. 

Request clarification of the tender documents, if necessary, by notifying SLRCS at least five (5) working days before the closing date, which is the 22nd December, 2025, at 4:00 pm through the contact desk: 076-61-60-58

Note:  Partial Quotations will be considered non-responsive.

1. Bidding will be conducted through a national Competitive Bidding (NCB) procedure by the Sierra Leone Red Cross Society procurement manual, which is in line with the National Procurement Policy Act 2022 and other related legislation and regulations, and open to all eligible bidders defined in the Bid Document.

• Interested eligible Bidders are required to fill this document as the Request for Quotation (RFQ) in the provision given above with Proforma Invoice and enclose with all relevant documentation required. 

• SLRCS is Tax Exempted(15% GST exempt)

• 6.5% Withholding Tax (WHT) is charged on the total cost

• Please ensure that your given prices are well-reviewed and considered valid for the next three(3) months after the bid submission deadlineS

• Bids must be marked on the outer envelope “SLRCS/MPOX/Tender/773/5th/12/2025’’ and delivered to the above office on or before 4:00 22nd December, 2025. 

Submission deadline: 

Sierra Leone Red Cross Society reserves the right to accept or reject any or all the offers without assigning any reason whatsoever, and is not bound to accept incomplete Bids. 

Approved by:

Secretary General – Sierra Leone Red Cross Society