Logistics Coordinator
Job Description
Concern Worldwide is a nongovernmental, international, humanitarian organisation dedicated to the reduction of suffering
and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Concern Worldwide’s
integrated programming approach aims to tackle all dimensions of poverty, focusing on the overlapping areas of health,
education and livelihoods while maintaining our response to emergencies. Concern fully integrates equality in all its work, with
emphasis on a gender transformative approach. Concern Worldwide has been operational in Sierra Leone since 1996. .
Concern currently operates in the Districts of Western Area Urban (Freetown), Western Area Rural, Tonkolili and Port Loko –
as well as remotely in Kambia.
On this note, Concern would like to invite well experienced and professional applicants for the under mentioned role:
01. Job Title Logistics Coordinator
Reports to: Operation Director
Direct reports: Procurement Officer (x2)
Liaises with: Area Coordinators, Finance Department, Systems and Programme Staffs in all operational areas
Job Location: Freetown with regular travel to field based
Contract Details: Fixed term
Job Purpose: The Logistics Coordinator will have the responsibility to manage the logistics department in
Freetown as well as ensuring the provision nationally of timely and effective logistics support to all
programme activities. He/She will ensure that the organisation‘s policies and guidelines as well as
donor regulations are adhered to at all times. He/she will be required to develop the skills and
aptitudes of the staff under his/ her supervision and demonstrate excellent skills of day-to-day
management, coaching and team building.
Main duties &
Responsibilities:
To ensure efficient management of logistical support to programmes by;
Oversee the procurement process, ensuring at all times Concern policies and Donor
regulations are adhered to. This involves supporting the procurement team to ensure
all paperwork for supplies, goods and services are accurately and timely completed.
Ensure the procurement procedures and processes are adhered to by staff and
service providers. This involves closely monitoring the process from the original SR
through to the payment of the invoice from the supplier and providing training and
other support to staff (both support and programme staff members) where
necessary.
Monitor purchase of supplies and materials as required by authorised members of
staff, ensuring that the best price, quality and conditions for Concern are negotiated
as far as is possible in all procurement.
Monitor arrangements for transporting materials and supplies to their final
destination.
Taking the initiative in collecting feedback from programme staff and service
providers/suppliers to continuously improve the quality of logistics services and the
image of Concern to suppliers. Hold a database of all suppliers and contractors.
Oversee and support the development and implementation of annual Procurement
plans
Establish, develop and manage relationships with suppliers and relevant stakeholders
where applicable.
Develop and maintain an updated list of suppliers and a database of goods of local
prices
INTERNAL/EXTERNAL JOB
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Manage the importation process of goods shipped by Concern headquarters (Dublin)
Establish controls in conjunction with the OD and CFC in the areas of logistics,
procurement, transport, warehouse functions to ensure accountability to donors and
other relevant stakeholders. Ensure these controls are implemented in all areas and
are functioning appropriately.
Periodically review logistical capacity to ensure that Concern Worldwide maintains
capacity to respond to emergencies as effectively and as timely as possible.
To ensure that an effective and efficient transport management system is in place by;
Ensure a country specific transport manual is up to date and relevant, following
Concern’s transport & fleet management policy.
Oversee implementation of and adherence to transport & fleet management policy
and manual. Ensure that all Concern transport procedures are in place including pre
departure checklists, completion of vehicle log sheets, weekly transport plans,
monthly reports, following of security transport SOPs etc
Strengthen the planning process for both vehicle utilization and maintenance.
Oversee the preparation of the weekly transport plans ensuring the effective usage of
all transport resources. Surveying the transport needs of programmes and developing
a plan to meet both current and anticipated future needs.
Ensure that all transport reports produced are accurate, reconciled and meet the
deadlines set. This includes monthly log sheet summary detailing; fuel consumption,
kilometres travelled and project allocations with calculations of key performance
indicators.
Utilize the above reports as management tools to have an effective system in place to
meet the transport needs of programmes in the most cost-effective manner possible.
This will involve analyzing the information generated and providing
recommendations to senior management on improvements.
Ensure that maintenance, fuel consumption and working hours of all generators at
offices and residences are respected and monthly reports with cost analysis are
completed.
Ensure a system for the maintenance and repairs of vehicles and motor cycles is in
place to ensure motor vehicles and motor cycles are maintained in good working
order; ensuring high quality maintenance at reasonable costs
Ensure all security guidelines in relation to transport are adhered to. This involves
reminding staff of these policies and popularising the policies to improve adherence.
Examples of these policies include: wearing safety gear at all times, parking in safe
places, filling log sheets etc
Ensure all motor vehicles and motorcycles are fully insured and registered as per
Concern’s policy and all drivers and motorcycle riders have valid licenses.
Support senior management in developing and keeping up-to-date a Concern Sierra
Leone Transport Manual based on the Concern Worldwide Manual, but updated to
reflect the local environment.
To ensure that effective Warehouse and Asset management systems are in place by;
Oversee the implementation of the warehouse systems in line with Concern policies
and good practices. Ensuring all movement of stock are recorded, correct paperwork
is being used, stock is stored in suitable conditions and is secure.
Ensure all stock levels are recorded and stock cards maintained through regular stock
checks. Ensure that the correct paperwork is being used to update entries for the
receipt, withdrawal and movement of stock.
Oversee the physical stock verification exercise at a minimum on an annual basis and
conduct spot checks on stock levels.
Ensure the preparation of monthly stock reports and review these reports to ensure
these are accurate and reconciled. Ensure these reports are shared with programme
and department managers highlighting stock which has been in the stores for long
periods of time.
Ensure the fixed asset register is being maintained and updated when new items are
purchased and old items are being disposed. All assets and inventory items should be
properly tagged with the required numbering system.
Oversee the physical fixed asset verification exercise at a minimum on an annual basis
and conduct spot checks on assets.
To manage staff and provide staff development by:
Ensure staff PDRs for direct reports are conducted and reviewed. Monitoring and
reviewing progress and in particular ensuring that staff are working effectively to
meet programme needs. This is by gathering feedback from staff and by frequent one
on one with staff that you line manage
Ensure all staff are clear of what is expected from them by having up to date job
descriptions, sharing all related Concern and donor policies and procedures and
conducting regular meetings. All staff are given appropriate workloads especially
drivers
Provide regular support and technical inputs to systems staff to enable them to give
their best by encouraging and praising good performance, coaching, assisting them to
prevent or resolve problems, taking firm actions in the face of poor performances etc
Ensure that staff are adequately trained and developed for their roles e.g. by
analysing staff training needs, organising the delivery of training such that those that
can be provided internally are provided, coordinating the sharing of experiences
during meetings and organising specific sessions for this.
Other Technical duties
Develop and maintain good working relationship with all departments and
programmes through open communication and dialogue.
Develop a transport budget for the Freetown transport department, review it as
required and ensure that expenditure is carried out in line with budget. review
monthly management account (budget vs actuals) and feedback the finance
department on any miscoding
Liaise with other humanitarian agencies, government authorities, legal advisers and
other relevant stakeholders to ensure effective coordination and implementation of
systems support to the programme
Attend systems management meetings, represent the logistics support function and
contribute to the overall management and direction of the Concern programme in
country
· Promote and ensure compliance with the requirements of Concern’s Programme
Participant Protection Policy and Implementation of Humanitarian Accountability
Partnership (HAP) standards – including community based complaint and response
mechanisms in order to ensure maximum protection to programme beneficiaries
Support the OD to ensure effective security management which may include
attending security coordination meetings and contributing to the establishment of
clear procedures for the security of Concern personnel, assets, equipment and
premises
Provide any additional support to the programme that is identified by the OD/PD/CD
including the support to new programme areas within Sierra Leone and any other
related duties that may be assigned by the OD/PD/CD
Keep up to date on security related issues in SL and inform OD/CD
Accountability
The Logistics Coordinator is accountable to the Operations Director for performance,
implementation of Concern and donor policies, review and feedback on reports to direct reports,
provision of technical support to both systems and programme staff on logistics procedures and
ensuring value for money from goods and service providers are the main means of assessing
performance.
Partnership and Localisation
Ensure induction with all new joiners is done on partnership with a clear focus on
monitoring partner procurement policies and procedures
Participate in the CILPAT exercise with a focus on Operations and organisational
sections.
Rollout training packages developed by OD and other existing materials.
On the job support/ mentoring partners on use of templates provided and
adhering to policies and procedures to avert potential risk of fraud.
Lead in the Operational and organisational sections during Annual Capacity
Assessments (ACAs) which will later be finalized by OD before consolidation.
Participate in Quarterly reviews sessions and joint monitoring visits to provide
insight into partners' work.
Support partners developing JDs for logistics staff
Support partners in developing policies and procedures related to procurement
and supply chain
Person
specification:
Education
University Degree in Business Studies or in logistics and supply chain management.
Relevant Diplomas and short courses in Procurement, Logistics or Stores Management
English Language Qualification
Job related Experience and Knowledge
At least 5 years working experience in Logistics with at least 2 years management
experience
Working Knowledge of the Procurement Cycle, Fleet management and Warehouse
management
Ability to work well under pressure and in response to changing needs
Excellent interpersonal and communication skills, training skills and writing skills
Leadership skills, personnel and team management including mediation and conflict
resolution
Emergency
response
Concern is committed to responding to emergencies efficiently and effectively in order to help
affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end,
when emergencies strike and Sierra Leone Programme is to respond, all staff are required to
actively participate in the response, regardless of location and contribute to the efforts aimed at
achieving the humanitarian objective of the organization
HIV & AIDS Concern Sierra Leone is committed to respond to HIV & AIDS and to a supportive working
environment for those infected or affected. Each staff member is required to contribute to
achieving this commitment by:
Raising awareness and being updated on HIV & AIDS issues.
Protecting him/herself and colleagues.
Sharing information with colleagues and avoiding stigma and discrimination.
Gender Equality Concern Worldwide in Sierra Leone recognizes that the establishment of equality of opportunity
between men and women is fundamental to both the achievement of fairness and to poverty
elimination.
Therefore, each staff member of Concern is expected to be sensitive to equality issues in their
relationships with colleagues and in their work and to participate in implementation of gender
mainstreaming plans, both at the workplace and in programmes.
Safeguarding at Concern: Code of Conduct and its Associated Policies
Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant
Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been
developed to ensure the maximum protection of programme participants from exploitation, and to clarify the
responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of
behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain,
the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and
mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of
Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of
Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the
Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally,
Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do
everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children
are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting
checks, including criminal background checking.
HOW TO APPLY
Interested candidates should apply with:
An application letter clearly justifying how you meet the selection criteria
Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be
their current or most recent employer.
Candidates must state the position of each referee and his/her relationship to the candidate.
A copy of a valid labour card must be attached to ALL applications (written or electronic)
Police Clearance will be required from the successful candidate
You can send through email to info.sl@concern.net
Closing date for receipt of applications for the above vacancy is 17.00 on Friday 27 h February 2026
Only short listed candidates will be contacted.
PLEASE NOTE THAT A COPY OF THE APPLICATION LETTER (written or typed) MUST BE SENT TO THE NGO DESK OFFICER,
MINISTRY OF LABOUR & SOCIAL, NEW ENGLAND OR EMAILED TO Email: employmentdesk71@gmail.com
“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY”
