Medical Administrative Assistant

by EMBASSY

in Business Administration, Public Administration
Full Time
Sierra Leone, Freetown
September 6, 2024

Job Overview

  • Date Posted
    September 6, 2024
  • Location
    Sierra Leone, Freetown
  • Expiration date
    September 19, 2024
  • Experience
    1 Year
  • Qualification
    Bachelor Degree
  • Organization
    US EMBASSY
  • Required Languages
    English, Krio

Job Description

 

About

Announcement Number:
Freetown-2024 -018
Hiring Agency:
Embassy Freetown
Position Title:
Medical Administrative Assistant (All Interested Applicants/ All Sources)
Open Period:
09/05/2024 – 09/18/2024Format MM/DD/YYYY
Vacancy Time Zone:
GMT
Series/Grade:
LE – 0105 6
Salary:
SLL Le58,334 /Per Year
Work Schedule:
Full-time – 40 hours per week
Promotion Potential:
LE-6
Duty Location(s):
1
in
Freetown, SL
Telework Eligible:
No
For More Info:
 HR Section
+23299105500
HRFreetown@state.gov

Overview

Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
•  All Interested Applicants / All Sources

For USEFM – FP grade is 8 Actual FP salary authorized by Washington D.C.

Security Clearance Required:
Public Trust – Background Investigation
Appointment Type
Permanent
Appointment Type Details:
•    Indefinite subject to successful completion of probationary period
Marketing Statement:
We encourage you to review the Eight (8) Qualities of Overseas Employees before you apply.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Summary:
The U.S. Mission in Sierra Leone is seeking eligible and qualified applicants for the Medical Administrative Assistant in the Health Unit office.
Supervisory Position:
No
Relocation Expenses Reimbursed:
No
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Duties

 

The incumbent oversees, directs, and executes all administrative functions and responsibilities for the Medical Unit as assigned by the Direct Hire Foreign Service Medical Specialists (Regional Medical Officer (RMO), Regional Medical Officer Psychiatrist (RMOP), and Medical Provider (MP)). The incumbent acts as a liaison and facilitator between the medical unit staff, officers from different sections of the Mission, family members, LE Staff, personnel from other agencies and regional posts, and medical, nursing and ancillary health services within the local community. The incumbent is under the direct supervision of the USDH Medical Provider.

 

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Qualifications and Evaluations

Requirements:
All selected candidates must be able to obtain and hold a:

    • Security certificate; or
    • Medical clearance.

All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam.
Selected candidate must be able to begin working within a reasonable period of time for five weeks upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Education Requirements:
Two years of general college or university studies is required.
Evaluations:
You will be evaluated against the qualifications and requirements in this vacancy announcement.
You may be asked to complete a pre-employment language or skills test.
You must complete the application form and provide the required documents.  Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed.  If you fail to submit a complete application, then your application may be disqualified for this position.
Qualifications:
Experience:

Minimum one (1) year of experience as an Office Manager or Administrative Assistant is required.

Language: Good working knowledge; speaking, reading & writing

 

Job Knowledge:

Detailed knowledge of the host country local medical care system as well as of the host country general office supply vendors and service providers. Knowledge of office management systems and procedures; knowledge of customer service principles and practices. Must understand basic accounting principles.

 

Skills And Abilities:

Must be proficient in Microsoft (MS) Outlook to organize tasks, calendars, and contact databases; MS Office (Word, Excel, Access, PowerPoint) to organize and present information, and Internet Explorer. Requires ability to be resourceful and proactive in dealing with sensitive and confidential issues. Must be flexible, service-oriented, self-motivated and able to work within the existing Mission structure. Must have the ability to organize, multi-task, prioritize and work under pressure. Must possess strong customer service, verbal communication and listening skills.

 

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Benefits and Other Info

Benefits:
Agency Benefits:
The U.S. Mission offers a competitive compensation and benefits package for local employees.

Locally Employed Staff, including Members of Households (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Freetown, Sierra Leone may receive a compensation package that may include health, separation, and other benefits:

    • Housing/Rent Allowance 25% (Annual Basic salary) paid yearly.
    • Transportation Allowance 30% (annual Basic Salary) paid Bi-Weekly.
    • Leave Allowance
    • Meal Allowance
    • 13th Month Bonus
    • Miscellaneous Benefit Allowance.

For Eligible Family Member (EFM) applicants, benefits should be discussed with the HR Office. The pay plan is assigned by the HR Office and confirmed by Washington, D.C.

Other Information:
HIRING PREFERENCE SELECTION PROCESS: 

A hiring preference is extended to eligible and qualified applicants in the order listed below.  It is essential you accurately describe your status in your application, failure to do so may result in a determination that you are not eligible for a hiring preference.

HIRING PREFERENCE ORDER

    • Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a preference-eligible U.S. Veteran*
    • AEFM / USEFM
    • Foreign Service (FS) on Leave without Pay (LWOP) and Civil Service (CS) with reemployment rights **

* IMPORTANT:  US citizen Eligible Family Member (USEFM) applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”) preferably Member Copy 4, Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability, equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all FS employees on LWOP and CS with re-employment rights back to their agency or bureau.

For complete definitions of AEFM, USEFM, EFM, Member of Household, etc., please visit the 3 FAM 7210 Definitions.

ADDITIONAL EMPLOYMENT CONSIDERATIONS

The following apply to EFMs, USEFMs, and AEFMs only:

    • Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible. This does not apply when the hiring mechanism is TEMP or the work schedule is intermittent or irregular.
    • Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.

The following apply to Locally Employed (LE) staff only:

    • Current employees serving a probationary period are not eligible.
    • Current employees with an Overall Summary Rating of Needs Improvement, Unsatisfactory, or an MBC score of less than 100 points on their most recent Employee Performance Report are not eligible.  
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How to Apply

How to Apply:
Click the “Apply to This Vacancy” button at the top of the page to begin your application.  For an instructional video on how to apply click here.

FOLLOW LINK BELOW TO APPLY;

https://erajobs.state.gov/dos-era/vacancy/viewVacancyDetail.hms?_ref=zwxhamt3pt0&returnToSearch=true&jnum=63994&orgId=23

Please address all relevant experience, education, language skills (including English), and job-related skills or requirements in your application.

You may edit your application any time before the vacancy closing date. If you fail to submit a complete application by the vacancy closing date of this vacancy, then your application may be disqualified for this position.

For a copy of the complete position description, please contact the HR Office.

To request a reasonable accommodation, please contact the HR Office.

We foster a diverse, equitable, inclusive, and accessible workplace where employees can be themselves.  We invite qualified applicants from all backgrounds to apply.

Required Documents:
All Applicants:

    • Residency Permit (if applicable)
    • Work Permit (if applicable)
    • Language Scores (if applicable)
    • Educational Certificate
    • Professional License (if applicable)

In addition, Eligible Family Member (EFM) Applicants must submit:

    • Copy of Sponsor’s Travel Orders/Assignment Notification (or equivalent)
    • Passport copy
    • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
    • SF-50 (if applicable)
Next Steps:
The HR Office will contact successful applicants.  For more information on applying for jobs or employment with us, please visit the U.S. Mission website https://sl.usembassy.gov/embassy/jobs/

Thank you for your application and your interest in working with us

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