NATIONAL SOCIETY DEVELOPMENT (NSD)-SIERRA LEONE
Job Description
SIERRA LEONE RED CROSS SOCIETY (SLRCS)
# 6 Liverpool Street, Freetown-Sierra Leone
Headquarters Office
REQUEST FOR PROPOSAL –SHORT TERM CONSULTANCY –TO SET UP WAREHOUSE MANAGEMENT SYSTEM AND TRAININGS
LOT TWO(2)
PUBLIC TENDER NOTICE
Request for Proposal
SIERRA LEONE RED CROSS SOCIETY (SLRCS)
NATIONAL COMPETITIVE BIDDING (NCB)
Date: 29th April, 2026.
PROJECT NAME: NATIONAL SOCIETY DEVELOPMENT (NSD)-SIERRA LEONE Contract Identification Number: SLRCS/789/3/03/2026
Background and purpose of the assignment.
The Sierra Leone Red Cross Society (SLRCS) is part of the global Red Cross and Red Crescent Movement, delivering humanitarian assistance to vulnerable communities across Sierra Leone. Its operations include disaster response, health interventions, and resilience-building programs.
Efficient warehouse management is critical to ensure the safe storage, accurate tracking, and timely distribution of relief supplies. To strengthen institutional capacity, SLRCS seeks to engage a qualified consultant to improve warehouse systems and train staff and volunteers in best practices.
Purpose of the Assignment
The purpose of this assignment is to enhance warehouse management systems and build the capacity of SLRCS staff and volunteers to ensure:
∙ Efficient and accountable stock management
∙ Compliance with humanitarian and donor standards
∙ Improved operational readiness for emergency
Objectives
The specific objectives are to:
∙ Assess existing warehouse systems and identify gaps
∙ Strengthen warehouse procedures and documentation
∙ Train staff and volunteers on standardized warehouse practices
∙ Promote accountability, safety, and efficiency in warehouse operations
Scope of Work
4.1 Warehouse Assessment and System Strengthening
∙ Conduct a detailed assessment of warehouse facilities and operations
SHORT TERM CONSULTANCY –TO SET UP WAREHOUSE MANAGEMENT SYSTEM AND TRAININGS
Internal
Internal
∙ Review stock management systems, documentation, and reporting tools
∙ Assess storage conditions, layout, safety, and security measures
∙ Develop or update Standard Operating Procedures (SOPs)
∙ Introduce/improve inventory control systems (FIFO, FEFO)
∙ Recommend improvements in warehouse layout and space utilization
4.2 Training and Capacity Building
∙ Conduct a training needs assessment for warehouse personnel and volunteers ∙ Develop simplified, practical training materials and job aids
∙ Deliver training sessions on:
o Receiving, inspection, and storage of goods
o Stock control (bin cards, stock registers, reporting)
o Dispatch and distribution procedures
o Health, safety, and risk management
∙ Provide hands-on coaching and mentoring during warehouse operations
3 Compliance and Accountability
∙ Ensure alignment with Red Cross/Red Crescent logistics standards
∙ Strengthen internal controls and accountability mechanisms
∙ Support preparedness for audits and donor compliance checks
∙ Promote transparency and proper documentation practices
Deliverables
The consultant will be expected to deliver:
∙ Inception report and detailed work plan
∙ Warehouse assessment report with gap analysis
∙ Training completion report (including participant evaluation)
∙ Final report with recommendations and sustainability plan
Required Qualifications
∙ Bachelor’s degree in Supply Chain Management, Logistics, or Business Administration ∙ Professional certification from Chartered Institute of Logistics and Transport or APICS is an added advantage
∙ Training in humanitarian standards such as those from Sphere Association is desirable Required Experience
∙ Minimum 5 years of professional experience in warehouse or logistics management ∙ At least 2–3 years of experience in NGO or humanitarian settings
∙ Proven experience in warehouse system improvement and inventory control
∙ Demonstrated experience in delivering training and capacity building
∙ Experience working with volunteers and decentralized field operations
Required Skills and Competencies
∙ Strong technical knowledge of warehouse operations and inventory systems
SHORT TERM CONSULTANCY –TO SET UP WAREHOUSE MANAGEMENT SYSTEM AND TRAININGS
Internal
∙ Understanding of humanitarian logistics and donor compliance requirements
∙ Excellent facilitation and training skills
∙ Strong analytical, organizational, and problem-solving abilities
∙ Ability to work independently in resource-constrained environments
∙ High level of integrity, accountability, and cultural sensitivity
Duration and Level of Effort
∙ Duration: TWO MONTHS
∙ Level of Effort: Three working days in a week
Reporting and Coordination
The consultant will report to the Secretary General (CEO) and will work closely with:
∙ Warehouse staff
∙ Procurement and logistics teams
∙ Branch and field staff
Application Requirements
Interested candidates should submit:
∙ Updated Curriculum Vitae (CV)
∙ Cover letter outlining relevant experience
∙ Copies of academic and professional certificates
∙ At least two professional references
– SLRC is acquiring the service of an independent consultancy. SLRCS will not be liable for any social security, or life insurance benefits of the consultant any of its assistants. The consultancy will be responsible for covering any accident or loss during the consultancy tasks. Any accident or loss will not be a liability of the SLRCS.
– The Sierra Leone Red Cross Society (SLRCS) now invites sealed envelopes of proposals from eligible service providers:
Note: Bidding will be conducted through a national Competitive Bidding (NCB) procedure in accordance with the Sierra Leone Red Cross Society procurement manual which is in line with National Public Procurement Act 2016, and open to all eligible bidders defined in the Bid Document.
- a) Interested eligible Bidders may obtain further information from the Procurement Unit, Sierra Leone Red Cross Society, #6 Liverpool Street, Freetown from 10:00 am to 3:30 pm – Mondays to Fridays inclusive except on public holidays.
- b) Bids must be marked on the outer envelope “REQUEST FOR PROPOSAL –“SHORT TERM CONSULTANCY –TO SET UP WAREHOUSE MANAGEMENT SYSTEM AND TRAININGS” and delivered to the above office on or before: 4:00 PM 20th May, 2026
Submission deadline:
On or before 4:00 PM 20th May, 2026.
Sierra Leone Red Cross Society reserves the right to accept or reject any or all the offers without assigning any reason whatsoever and is not bound to accept incomplete Bids.
Approved by:
Secretary General – Sierra Leone Red Cross Society
SHORT TERM CONSULTANCY –TO SET UP WAREHOUSE MANAGEMENT SYSTEM AND TRAININGS
Internal
SHORT TERM CONSULTANCY –TO SET UP WAREHOUSE MANAGEMENT SYSTEM AND TRAININGS
Internal