Job Description

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world. 

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health centre and to referral hospitals.

Dispensing and Patient Care

• Dispense medications accurately under pharmacist supervision, ensuring prescriptions are complete and appropriate for the patient’s condition.
• Reinforce patient counseling provided by the pharmacist to ensure safe medication use and storage.
• Support continuity of treatment for psychiatric and comorbid medical conditions in both inpatient and outpatient settings.
• Ensure all dispensed medications are properly labeled, packaged, and documented.
• Ensure that prescriptions are properly reviewed before dispensing such that the right medications are given to the right patients, through the right route of administration in the right dose and regimen.

2. Inventory, stock management and Supply Chain Management

• Maintain accurate stock records and conduct routine stock checks to prevent shortages and overstocking.
• Record medication utilization, wastage, and expiries; promptly report discrepancies.
• Monitor and enter last mile delivery of dispensed medications and consumables into the R&R (Reporting and Requisition) template accurately and on time.
• Follow up with the warehouse team and pharmacist to ensure timely delivery of requested items.
• Remove and document expired or damaged medicines promptly and store in a safe, clean and dry space for onward processing.
• Carry out monthly inventory and reconciliation exercises preceding monthly pharmacy requisitions to Dorma Distribution center.
• Ensure that the pharmacy storage area is organized and temperature maintained to meet good storage conditions.
• Carry out receptions of medications supplied by PIH and provide a feedback report in real time.

3. Medication Control and Accountability

• Maintain strict control and accountability for all medications, including narcotics, psychotropic, and other essential medicines.
• Ensure all medication requisitions and returns from wards are documented and reconciled with stock records.
• Report any divergence from protocols, medication losses, or incidents immediately to the pharmacist and all other relevant supervisors.
• Provide Bi weekly stock status showing stock out, pre-rupture, sleeping stock and overstock items.

4. Clinical and Interdisciplinary Support

• Collaborate with nursing and medical staff to ensure correct medication availability in wards, administration and documentation.

5. Quality Assurance and Safety

• Promote rational use of medicines and adherence to treatment guidelines.
• Ensure compliance with infection prevention and control (IPC) standards in medication dispensing.
• Maintain a clean, organized, and safe pharmacy environment.
• Ensure emergency medications are available at all times, including during night and weekend shifts.

6. Reporting and Administration

• Prepare and submit monthly consumption and R&R reports to the Pharmacy Supervisor.
• Provide Bi weekly stock status showing stock out, pre-rupture, sleeping stock and overstock items.
• Ensure data accuracy and integrity in all pharmacy records.
• Support internal and external audits by maintaining complete documentation.
• Mentor other pharmacy technicians on pharmacy best practices.
• Perform other duties as assigned by the pharmacist.

• Diploma in Pharmacy from a recognized institution.
• Minimum two (2) years’ experience in a hospital setting; Experience with psychiatric medications is an advantage.
• Strong organizational and analytical skills; ability to multitask in a fast-paced environment.
• Excellent communication and teamwork skills within a multidisciplinary setting.
• High ethical standards and confidentiality in handling patient and medication data.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) 
• Professional proficiency in English; knowledge of other local languages is an asset.
• Must not hold dual employment.
• Flexible and available to carry additional task assigned to the successful candidate

The successful candidate will receive appropriate training and must adhere to the organization’s safeguarding policies. Employment offers are contingent upon satisfactory references and screening checks, which may include criminal records and terrorism finance checks.

As a participant in the Inter Agency Misconduct Disclosure Scheme, we request information from previous employers about any instances of sexual exploitation, abuse, or harassment. Additionally, Partners In Health Sierra Leone will share records of such misconduct with other agencies upon staff departure, ensuring transparency and accountability. By applying, candidates acknowledge and agree to these recruitment procedures