Job Overview

Job Description

 

PROCUREMENT OF SEEDLINGS

PROCUREMENT, SUPPLY, AND DELIVERY OF ASSORTED FOREST AND FRUIT TREE SEEDLINGS 

Background

The Sierra Leone Red Cross Society (SLRCS) with financial support from the United States Agency for International Development (USAID), coordinated by the International Federation of the Red Cross and Red Crescent Societies is implementing the Bureau for Humanitarian Assistance Project in ninety communities in nine of the piloted districts (Port Loko, Kambia, Falaba, Koinadugu, Karene, Bombali, Tonkolili, Moyamba, and Kenema). To ensure that quality and viable seedlings are secured, the Sierra Leone Red Cross Society therefore wishes to release a tender for the Procurement of assorted forest and fruit tree seedlings. 

Tender Reference number

     SLRCS/BHA/Tender/28/03/2024

Date required: 3rd June to 16th June 2024

Lot 

The procurement is categorized under the following lot:  Bidders can apply for the complete lot.

Lot

Descriptions 

Quantity

A

Cashew (Anacardium occidentale

7000

B

Mango (Mangifera indica)

200

C

Yamani (Gmelina arborea)

600

D

Orange (Citrus aurantium)

500

E

Gbagie (Terminalia)

100

F

Coconut (Cocos nucifera)

200

G

Oil Palm (Elaeis Gineensis)

200

H

Cocoa (Theobroma cacao)

200

I

Pear or Avocado (Persea Americana)

200

Description of tender:

The SLRCS therefore would like to engage a credible, competent, and registered service provider with up-to-date administrative documentations (business registration certificate, NRA, NASSIT and Certificates of achievements) to implement the procurement, supply, and delivery of these seedlings to the ninety communities. A bid not complying with the requirements will be regarded as not being an “Acceptable bid”, and as such will be rejected. “Acceptable bid” means any bid which, in all respects, complies with the conditions of the bid and specifications, including conditions as specified in the National Procurement Policy 2022 and other related legislation and regulations.

Requirements:

All interested bidders must submit the following:

  1. Business registration certificate 

  2. Updated Tax clearance certificates (NRA & NASSIT) – 2024

  3. Current bank statement – last three months

  4. List of previous work done in the same domain – 1 page

  5. Ability and capability to pre-finance and be reimbursed later. 

  6. Provide the items within the latest but not more than one month after signing the contract. 

  7. All items will be delivered to the project communities.

  8. Supplier packages seedlings which enable easy distribution to the 90 communities.

 

Specification

Below is the specification of the forest and fruit tree seedlings needed:

No

Species

Quantity

Specification

1

Cashew (Anacardium occidentale

7,000

2

Mango (Mangifera indica)

200

3

Yamani (Gmelina arborea)

600

4

Orange (Citrus aurantium)

500

5

Gbagie (Terminalia)

100

6

Coconut (Cocos nucifera)

200

7

Oil Palm (Elaeis Gineensis)

200

Total

9,000 

Tenderer’s obligations

Pre-germination testing

All seedlings supplied will go through Pre-germination testing at each site before they are handed over to the community. 

Eligibility 

Submit a tender offer through hard copies in a sealed envelope to the Sierra Leone Red Cross Office, at 6 Liver Pool Street Freetown to the Procurement office only if the tenderer satisfies the criteria stated in the tender document and the bidder is not under any restriction to do business with SLRCS. 

Cost of tendering

 Accept that the (SLRCS) will not compensate the tenderer for any costs incurred in the preparation and submission of a tender offered including testing, transport costs, etc.  The client is indemnified from any liability arising or accruing from expenses, damages, or losses incurred by the bidder.

Confidentiality and copyright of documents

 Treat as confidential all matters arising in connection with the tender. Use and copy the documents issued by the SLRCS only to prepare and submit a tender offer in response to the invitation. Tenderers are required to treat the details of all documents supplied in connection with the tender process as private and confidential.

Clarification

Attend, where necessary or required, a clarification meeting at which tenderers may familiarize themselves with aspects of the proposed work, services or supply and raise questions. Details of the meeting are stated in the tender data. 

Request clarification of the tender documents, if necessary, by notifying SLRCS at least five (5) working days before the closing date, which is the 16th June 2024 at 4:00pm.