PROVISION OF MULTIMEDIA SERVICES: PHOTOS, VIDEO DOCUMENTARIES & PRINTING SERVICES
Job Description
CALL FOR TENDERS
PROJECT: ALL PROJECTS
COUNTRY SIERRA LEONE
TENDER REFERENCE SOL_CFT/2026_04_001
MARKET PROVISION OF MULTIMEDIA SERVICES: PHOTOS, VIDEO DOCUMENTARIES & PRINTING SERVICES
NUMBER OF LOTS ONE (2)
TENDER PUBLICATION DATE 30TH MARCH 2026
CLARIFICATION STARTS 6
TH APRIL 2026
CLARIFICATION ENDS 10
TH APRIL 2026
CLOSING DATE FOR
SUBMISSION OF TECHNICAL
AND FINANCIAL PROPOSALS
17TH APRIL 2026 AT 14:00
ANTICIPATED TENDER
OPENING DATE
21
ST APRIL 2026 AT 10:00 GMT
NOTIFICATION ON OUTCOME BY 27TH APRIL 2026
ANTICIPATED CONTRACT
STARTS DATE
4
TH MAY 2026
ADDRESS FOR SENDING
TECHNICAL AND FINANCIAL
PROPOSALS
SOLTHIS SIERRA LEONE OFFICES, 7 THE MAZE, OFF KING STREET, WILBERFORCE – FREETOWN
CO N T E N T S
1 GENERAL PRESENTATION………………………………………………………………………………………………………………………………… 2
2 PRESENTATION OF PROJECTS…………………………………………………………………………………………………………………………… 2
2.1 BACKGROUND AND OBJECTIVES OF THE PROJECT …………………………………………………………………………………………………………… 2
3 TECHNICAL SPECIFICATIONS AND CUSTOMER EXPECTATIONS ………………………………………………………………………………. 2
4 TERMS OF DEPOSIT ………………………………………………………………………………………………………………………………………… 3
5 SELECTION AND AWARD …………………………………………………………………………………………………………………………………. 4
5.1 CRITERIA…………………………………………………………………………………………………………………………………………………………. 4
SOLTHIS -SIERRA LEONE – CALL FOR TENDER_ MULTIMEDIA SERVICES: PHOTOS, VIDEO DOCUMENTARIES & PRINTING SERVICES
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1 GENERAL PRESENTATION
Solthis is an international solidarity NGO whose objective is to improve prevention and access to quality health care
by strengthening the health systems and services of the countries where it operates. Solthis’ action is part of a
sustainable development approach to face the long-term challenges of public health in countries with limited
resources.
2 PRESENTATION OF PROJECTS
2.1 Background and objectives of the project
Therapeutic Solidarity and Initiatives for Health (SOLTHIS) is an international health NGO dedicated to strengthening
health systems and improving access to quality care in resource-limited settings and vulnerable populations.
Operating in Sierra Leone since 2011, Solthis has its head office at 7 The Maze, off King Street Wilberforce – Freetown
and a regional office at 15 Old Railway Line Bo. It provides technical support at national, community, and health facility
levels, focusing on HIV, paediatric TB, Mpox and Sexual and Reproductive Health care quality.
Context of the call for tenders
To provide good quality multimedia coverage to its activities, Solthis Sierra Leone is seeking the services of reliable
and reputable services providers including to provide good quality multimedia services including photos, video
documentaries, jingles & printing as specified in the table below.
3 TECHNICAL SPECIFICATIONS AND CUSTOMER EXPECTATIONS
3.1.1 Technical specifications
List of detailed technical specifications:
LOT1 – PHOTOGRAPHY, VIDEOGRAPHY JINGLES AND DOCUMENTARY SERVICES
No Description Unit Unit cost (SLE)
1. Photography coverage Cooperate photography – per soft copy
2. Videography/event coverage per day – in Freetown Video documentary delivered in a
USB drive
3. Videography/event coverage per day – in the regions Video documentary delivered in a
USB drive
4 Professional video Documentary in Freetown Video documentary delivered in a
USB drive
5. Professional video Documentary in the regions Video documentary delivered in a
USB drive
6 Professional audio Documentary in
Freetown
Audio delivered in a USB drive
7 Professional audio Documentary in the regions Audio delivered in a USB drive
8 Audio Jingle Audio delivered in a USB drive
9 Video Jingle/Advert Video jingle/advert delivered in a
USB drive
SOLTHIS -SIERRA LEONE – CALL FOR TENDER_ MULTIMEDIA SERVICES: PHOTOS, VIDEO DOCUMENTARIES & PRINTING SERVICES
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LOT2 – PRINTING, BINDING, LAMINATING SERVICES
No Description Unit Unit cost (SLE)
1 Black & white printing – A2 size Page
2 Black & white printing – A3 size Page
3 Black & white printing – A4 size Page
4 Black & white printing – A5 size Page
5 Standard coloured printing (regular) – A2 size page
6 Standard coloured printing (regular) – A3 size Page
7 Standard coloured printing (regular) – A4 size Page
8 Standard coloured printing (regular) – A5 size Page
9 Standard coloured printing (glossy) – A2 size Page
10 Standard coloured printing (glossy) – A3 size Page
11 Standard coloured printing (glossy) – A4 size Page
12 Standard coloured printing (glossy) – A5 size Page
13 Standard coloured printing (hard card) – A2 size Page
14 Standard coloured printing (hard card) – A3 size Page
15 Standard coloured printing (hard card) – A4 size Page
16 Standard coloured printing (hard card) – A5 size Page
17 Black and white printing (hard card) – A2 size Page
18 Black and white printing (hard card) – A3 size Page
19 Black and white printing (hard card) – A4 size Page
20 Black and white printing (hard card) – A5 size Page
21 Roll up banner – 6x3ft – coloured Pc
22 Roll up banner – 5x3ft – coloured Pc
23 Visibility banner – 5x7ft – coloured Pc
24 Posters – 4x3ft – coloured Pc
25 T-shirt printing – embroidery (Lacoste) Pc
26 T-shirt printing – embroidery (polo) Pc
27 Cap printing – embroidery Pc
28 Branded pens Pc
29 Laminating – A2 size Pc
30 Laminating – A3 size Pc
31 Laminating – A4 size Pc
32 Laminating – A5 size Pc
33 Branded note pads – 100 pages Pc
34 Branded side bags (Cotton) Pc
3.1.2 Customer expectations
This tender document comprises two (2) lots, prospective services providers are free to submit offers for either a single
lot, or the two (2) if the bidder can effectively and efficiently deliver handle them well.
Bidders are required to share proof of their legibility and proven track record of their experiences in providing similar
services satisfactorily to at least three (3) clients (preferable INGOs) by submitting links to previous videos and photos.
4 TERMS OF DEPOSIT
• The bid will present:
Potential bidders must submit Administrative, Technical and Financial offers in a sealed envelope with reference
SOLTHIS -SIERRA LEONE – CALL FOR TENDER_ MULTIMEDIA SERVICES: PHOTOS, VIDEO DOCUMENTARIES & PRINTING SERVICES
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“CALL FOR TENDER FOR PROVISION OF MULTIMEDIA SERVICES – SOLTHIS SL” and must be clearly detailed with the
LOT NUMBER. No external information identifying the bidder should appear on the envelope.
✓ Administrative documents in force for the bidder:
▪ Certificate of business registration
▪ Recent and updated certificates clarifying regulatory tax declarations, Tax Identification Number (TIN) and
proof of tax payment for the previous year.
▪ Bank account details
Please note that administrative documents are mandatory, bidders who fail to present any of the first two (2)
documents will be eliminated from this call for tenders.
✓ Technical Specifications
▪ Technical and financial proposal and mandate of the bidder
▪ Experience working with Health INGOs/ international solidarity organizations’ environment in Sierra Leone
▪ Demonstrated experience with documentary-type videography/Photo/printing quality of previous work
▪ Ability to adhere to specified technical requirements for deliverables
▪ CVs of the team member or presentation of your backgrounds
▪ Two (2) examples of your recent work, preferably for an INGO
▪ Equipment Standards / List of equipment to be used for the assignment.
✓ A detailed financial offer specifying in particular:
▪ Unit costs per services in each lot, amount before tax, overall cost after tax (fixed prices, non-reversible for
the entire offer validity period).
▪ The validity period of the financial offer should be at least for a year starting from 2nd May 2026
▪ Clear payment terms: payment due date (in days) before or after delivery, preferred payment method; cash,
cheque or transfer, and any other related terms and condition.
All the documents mentioned are very useful in the evaluation process and failure to submit any of these documents
will reduce bidders’ chances of selection or lead to a possible elimination from the bidding process.
• Deadline for receipt of offers: before 14:00 GMT on 17th April 2026.
• Sending method: administrative, technical and financial documents should be sent in a sealed envelope and
dropped in the tender box at Solthis office – 7 The Maze, off King Street, Wilberforce, Freetown.
Offers received via other means and after the submission deadline will not be considered.
Any request for clarification should be sent by e-mail to the following address: logistician.sl@solthis.org, copy
compliance.sl@solthis.org
All requests for clarifications will be responded to by the 14th April 2026 at 17:00
5 SELECTION AND AWARD
5.1 Criteria
SOLTHIS -SIERRA LEONE – CALL FOR TENDER_ MULTIMEDIA SERVICES: PHOTOS, VIDEO DOCUMENTARIES & PRINTING SERVICES