Request for Quotation for the Supply of Reagents/Laboratory Items

December 13, 2025

Application ends: December 18, 2025

Job Description

Tender Name: Request for Quotation for the Supply of Reagents/Laboratory Items to Conduct the
Nationwide Laboratory Assessment for CRS-SL Freetown Office
Tender Number: SL5257 – Freetown
Timeline :Deadline for Submission of Bids: 18 TH December 2025
If you have any question, please contact: sl_procurement@crs.org
Dear Sir / Madam,
CRS Sierra Leone Programs is looking for a supplier to supply the items shown in Attachment 1 at
competitive price and expected deliverables.
General Requirements
1. Must be registered to conduct business and in compliance with governmental tax regulations in Sierra
Leone.
2. CRS retains the right to reject, cancel, negotiate, amend, split, and accept any offer, without consideration
of the lowest offer.
3. This is an invitation to vendors, and it is not a promise or obligation that CRS contract with suppliers
through the submitted offers.
Payment Terms
1. The quotation should remain valid for a period of at least ninety (90) days from the submission closing
date.
2. Payment shall be after delivery, within 30 working days of receiving the correct & detailed invoice.
3. Payment shall be via bank transfer or check.
4. Payment shall be made upon verification and acceptance of goods by purchase order and upon
presentation of correct, itemized invoices.
Acceptance of Payment Terms
Do you accept the above payment terms?
 Yes
 No
Requested Information:
The submission must include:
 Full legal address and contact details of the company
 Copy of Business Registration Certificate
 Copy of Valid NASSIT certificate
 Copy of Valid NRA Tax clearance certificate
 Copy of Valid City council registration certificate
 Copy of 15% GST registration List of Reference
 Copies of contract/PO/service completion certificate in same or similar supply

RFQ# SL5257 – Freetown

 List of reference from previous work/organization with reference contact
information.
 Bank attestation.
 The vendor must read, sign & stamp the Attachment (2) related to CRS SUPPLIER CODE OF
CONDUCT
Bid Requirements
Offers that do not meet the following will be automatically rejected regardless of price:
1. Offers must be received before the stated deadline. Late bids will not be accepted
2. Offers must include all the information requested above.
3. Offers must be submitted through hard copy in sealed envelopes or by softcopy through the secured bid
email. Separate bidding offers must be submitted separately. Any missing documents may cause the
entire offer to be rejected. Do not copy any other CRS email addresses when submitting through softcopy
to the secure bid email sl.bids@crs.org if not, the Bids will be rejected automatically for non-respect of
confidentiality.
4. Offers must be clean & clear. The vendor should sign and stamp next to handwritten corrections or
corrections made with whiteout.
5. Offers must be complete, signed in a clear date and stamped on all pages. Unsigned and unstamped bids
will not be evaluated.

Selection/Evaluation Criteria:

 Valid Administrative Documents – Yes/No (A vendor must have at least three (3)
valid admin docs to process to the next stage)
o Submission within the deadline
o Full legal address and contact details of the company
o Copy of Business Registration certificate
o Copy of Valid NASSIT Certificate
o Copy of Valid NRA Tax Clearance Certificate
o Copy of Valid 15% GST Registration Certificate
o Copy of Valid City Council Registration Certificate
 Detailed Technical Offer based on specification – 60% of the total (Formular:
60xvendor’s score/100) (A vendor must have at least 30% to proceed to the next stage)
Criteria Description Criteria for Point Allotment Score (100)
Delivery Period 1 – 5 days = 10, above 5 days =

5, None = 0

10
Right Specification All items = 10, Half = 5, None =

Shelf Expiry date (from August) 12 months = 15, below 12
months = 5, None = 0

Compliance with ISO/IEC standards
(products must be well labelled in
their correct containers, correct
packaging form from manufacturer,
product must meet national and

Yes = 20, No = 10, 20

RFQ# SL5257 – Freetown

international standards)
Proof of quality assurance checks by
SL Standard Bureau

Yes = 20, No = 0 20

A minimum of at least two (2)
Detailed list of references with contact
details

Two = 10, one = 5, none = 0 10

A minimum of at least two (2) copies
of contracts/purchase orders/service
completion certificate in similar
services

Two = 15, one = 10, none = 0 15

 Detailed Financial Offer / Best Price – 40% (A 15% GST tax amount should be included,
and the vendor must be able to provide the GST receipt before payment can be made. If by any
chance you do not have the ECR, copy of an official letter from NRA stating reasons on the
exception must be accompanied by your bid package)

Note:
Late and unsealed bids will not be evaluated

Delivery Instructions:
Interested vendors may submit their bids via one of the following methods:
1. Complete, stamped and signed offer can be submitted by email to sl.bids@crs.org on or before
18th December 2025 on or before 2:00 PM as a PDF file. Email must indicate the tender number
and description (SL5257 – Supply of Reagents/Laboratory Items). The file should not exceed 15
MBs.
2. Complete, stamped and signed offer to be delivered in sealed envelope on or before 18 th December
2025 on or before 2:00PM with tender number and description on it (SL5257 – Supply of
Reagents/Laboratory Items) to CRS head office located at 6 Jagiko Drive Hill Station, Freetown.
for further information about CRS office address please contact: +23279250637

Past Experience Reference List

Name of
Organization

Name of Person

Name of
Project

Project
Start Date

Project
duration

Phone
Number

Email Address ا

RFQ# SL5257 – Freetown

1 Refer to pages 6 and 7 of CRS’ Policy on Safeguarding for further details on prohibited exploitative conduct, including procurement of commercial
sex, employment practices, and relationships with beneficiaries that are exploitative or abusive.
Catholic Relief Services | Supplier/ Service Provider Code of Conduct
4 of 8
Please stamp each page
Company name:
Legal address:
Telephone Number:
Email:
Representative Name:
City council registration certificate Number:
15% GST registration Number:
Delivery Period
Right Specification confirmation as indicated on
attachment 1 (Yes/No)
Shelf Life/Expiry Date (From August 2025)
Compliance with ISO/IEC standards (Yes/No)
Proof of quality assurance checks by SL Standard
Bureau
Do you have partnerships with any other companies (such
as shared management / staff / office / bank account)? Do
you cooperate with any other companies in preparing
offers or providing of goods or services?
If the answer to the previous question is yes, please
provide details here including the names of partner
companies.
Other comments:

RFQ# SL5257 – Freetown

Experience / references for the related work of experience
(Please attached any related contract, purchase order,
certificate, etc.) that does not exceed 10 pages. References
MUST include contact information.
Signature
Date

RFQ# SL5257 – Freetown

Item
#
Designation Specification Quantit
y
UOM Proposed
Unit Price
NLE

Total Price
NLE

1 Giemsa
staining
solution

Giemsa staining solution
500ml

40 Packet

2 Buffer tablets
Ph 7.2

Buffer tablets Ph 7.2
each tab for 1 ltr
solution, 100 tab

40 Litre

3 Methanol Methanol (methyl
alcohol), min 99%, 1L

40 Packet

4 Immersion
Oil

Immersion Oil (mls) 40 Litre

5 Microscope
slides

Microscope slides
76x26mm with frosted
end (100 pcs)

40 Packet

6 Examination
gloves

Examination gloves
latex medium /large, 100
pcs

40 Packet

7 Distilled
water

Distilled water 1L 40 Litre

Sub Total in SLE
15% GST in SLE
Total in SLE

RFQ# SL5257 – Freetown

ATTACHMENT (2) – CODE OF CONDUCT

SUPPLIER / SERVICE PROVIDER CODE OF CONDUCT
Catholic Relief Services (CRS) has committed to the principles of responsible sourcing, and we expect our
suppliers and service providers to fully follow the applicable contractual obligations to include CRS terms &
conditions, local and relevant/otherwise applicable laws and to adhere to internationally recognized
environmental, social, and corporate governance standards. We also expect our suppliers to implement these
standards with their suppliers and subcontractors, as inspired by the United Nations Global Compact
initiative, the United Nations Guiding Principles and Human Rights, the International Labor Organization's
Declaration on Fundamental Principles and Rights at Work, ETI Base Code, and applicable CRS’ Policies,
Procedures and Standards.
1) SOCIAL
• Prohibit all forms of harassment, sexual harassment, exploitation and abuse, including sexual
exploitation and abuse, and trafficking in persons. All sexual activity with a child, defined as person
under the age of 18 years, is considered sexual abuse regardless of local age of consent.
• Have mechanisms in place to actively prevent, address, and respond to harassment, sexual
harassment, exploitation and abuse, including sexual exploitation and abuse, and trafficking in
persons.
• Support the protection of internationally proclaimed human rights and prohibit forced, bonded, and
involuntary labor and child labor.
• Do not recruit or employ children under the age of 15 years. Do not recruit or employ children under
18 years for work that is mentally or physically dangerous or interferes with schooling.
• Treat employees with dignity and respect and supply a workplace that is safe and hygienic, complies
with national laws, and is free from discrimination on the basis of race, gender, age, religion,
sexuality, culture or disability.
• Provide accessible and confidential reporting mechanisms for employees and other stakeholders to
report concerns or suspicions of any forms of harassment, abuse and exploitation described above and
potentially unlawful practices by management or employees.
• Commit to protecting reporters or whistleblowers from retaliation.
• Uphold the freedom of association and the right to collective bargaining as set out within applicable
laws.
• Ensure wages and working hours meet national legal standards.
2) GOVERNANCE
• Abide by all applicable national and international trade laws and regulations including but not limited
to antitrust, trade controls, and sanction regimes.
• Consider business integrity as the basis of business relationships.
• Prohibit all types of bribery, corruption, money laundering and terrorism financing
• Forbid gifts to private or public officials that aim to influence business decisions or otherwise
encourage them to act contrary to their obligations.
• Respect the privacy and confidential information of all your employees and business partners as well
as protect data and intellectual property from misuse.

RFQ# SL5257 – Freetown

• Have data protection and managements standards in place that address data
collection, safeguarding, sanitation and disposal. The data owner is aware of the data provision terms
and conditions and supplies consent as per CRS Responsible Data Values and Principles
• Implement a proper Compliance Management policy and procedure, which facilitate compliance with
applicable laws, regulations, and standards.
3) ENVIRONMENT
• Follow all applicable environmental, health and safety regulations.
• Promote the safe and environmentally sound development, manufacturing, transport, use and disposal
of your products.
• Ensure by using proper management policies and procedures that product quality and safety meet the
applicable requirements.
• Protect your employees’ and neighbors’ life and health, as well as the public at large against hazards
inherent in your processes and products.
• Use resources efficiently, apply energy-efficient and environmentally friendly technologies and
reduce waste, as well as emissions to air, water, and soil.
•
Because CRS is a recipient of numerous grants or contracts provided by governmental, public, and private
donors, all suppliers and service providers are hereby notified that other donor-specific compliance measures
may be included in the legal instrument through which goods or services are procured.
CRS reserves the right to conduct due diligence audits or assessments to ensure your compliance and will take
reasonable steps to investigate or otherwise take appropriate action to address concerns. CRS reserves the
right to terminate any relationship for non-adherence to the abovementioned requirements.
Should you have any concerns or suspicions of any forms of harassment, abuse and exploitation described
above and in CRS’ Safeguarding Policy, illegal or improper conduct, CRS requires you to report through any
of the following channels:
• CRS Management
• CRS Whistleblower site: http://bit.ly/crshotline
• Email: alert@crs.org
• Phone/Skype: 1-866-295-2632
• Mail: (mark “Confidential") Attention: General Counsel
Catholic Relief Services
228 W. Lexington Street
Baltimore, MD 21201
Ensuring the principles of sustainable development in our supply chain is important to CRS. We hope that as
our partner you show your commitment via compliance with your own code of conduct or company policies
that embrace these standards.
In accepting business from CRS in the form of a purchase order, contract, or agreement, you are implicitly
accepting your organization’s roles and responsibilities outlined in this document

Request for Quotation for the Supply of Reagents/Laboratory Items

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