Senior Manager, Administration & Logistics

Job Description

BRAC Sierra Leone is Hiring! Join BRAC Sierra Leone to create opportunities for people to realize their potential.

Position: Senior Manager, Administration & Logistics

Job Location: Country Office- Freetown, BRAC Sierra Leone

About the Role:

The Senior Manager, Administration & Logistics, is responsible for overseeing and managing the administration and logistics function within the organization. This role involves implementing administration & logistics strategies, ensuring that both staff and project activities work in and are implemented in a safe and secure environment respectively, as well as ensuring the efficient and cost-effective utilization of organization resources and assets, while adhering to all relevant policies, regulations, and ethical standards.

Key Responsibilities: 

Strategy and leadership:

• Collaborate with management to develop and implement Admin and Logistics strategies that align with the organization’s goals, objectives, and financial targets.
• Develop and manage the administrative department’s budget, ensuring cost-effective operations.

People management:

• Collaborate with the human resource department in attracting, directing and managing quality staff in the Admin and Logistics department while focusing on supervising and developing their capabilities appropriate to the strategic, operational as well as future needs of the department.
• Build and lead an agile, robust, inclusive and effective team, working collaboratively with them to achieve organizational goals.
• Provide support and direction to the Admin and Logistics team in setting clear performance targets, ensuring commitment to them and achievement of results, while maintaining an effective feedback mechanism. 
• Mentor and coach Admin and Logistics staff to attain the required competencies.

Workplace safety:

• Implement security measures to protect Organizational assets, employees, and visitors.
• Oversee safety protocols, emergency preparedness, and compliance with safety regulations.
• Serve as the Safety & Security Focal Person
• Oversee the implementation of and ensure compliance to set Occupational Health, Safety and Security Guidelines at all BRAC Offices and premises.
• Ensure that adequate security is provided at all BRAC Offices and premises
• Monitor the adherence of 3rd party service providers to contractual provisions and ensure full compliance with agreed Service Level Agreements.
• Ensure compliance with assessment checklists for use in the identification and selection of premises and facilities for use as Offices and other programme spaces as per need.
• Take lead in the identification, assessment and selection of offices and premises for use by BRAC.

Facilities and assets management:

• Manage and oversee the physical workplace, including office spaces, equipment, and facilities maintenance.
• Plan and execute office layout, renovations, and space utilization.
• Manage contracts related to security services, office space, water supplies and electricity to ensure all meet contractual obligations
• Manage organization fixed assets in line with the Asset Management Policy
• Facilitate issuance and allocation of work tools to both existing and joining staff
• Coordinate the disposal of obsolete items in line with the disposal policy.

Logistics & Travel Management:

• Supervise the Travel Desk Staff and oversee travel arrangements, transportation schedules, and accommodation for staff and visitors, for both domestic and international travel.
• Manage all warehouses and stores.
• Facilitate Staff in the application for and processing of work permits, travel visas and such related documentation.
• Maintain and control office supplies, equipment, and inventory levels.
• Organize and coordinate organizational events, meetings, conferences, and seminars.
• Maintain organized and up-to-date records and documentation.
• Ensure adequate accountability of both inventory and stock held at warehouses and premises.

Fleet management:

• Supervision and leadership to the drivers.
• Manage the fleet of vehicles (cars and motorcycles).
• Develop and implement fleet management policies and procedures.
• Ensure compliance with Country Traffic Regulations.
• Coordinate travel arrangements, and transportation for employees and visitors.

Administrative Policies and Procedures Compliance:

• Develop, Contextualize, document, and enforce administrative policies and procedures.
• Ensure compliance with legal and regulatory requirements
• Ensure compliance with document retention policies.
• Uphold, promote, follow and apply the vision, mission, core values and policies of BRAC, including an effective safeguarding policy;
• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the program’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

Safeguarding job responsibilities 

• Establish a safeguarding culture by implementing the safeguarding policies, taking programme decisions with the do-no-harm principle, mitigating safeguarding risks and maintaining a safe working environment where staff feel encouraged to voice concerns without fear of retaliation. 

• Ensure team members, partners and service providers have access to and receive mandatory training on the safeguarding policies and reporting channels.

• Report safeguarding incidents witnessed or experiences to the Safeguarding department. For known cases, maintain neutrality, be sensitive and non-judgemental to victims/survivors, and cooperate with organisational investigations providing accurate information as needed.

Academic Qualifications: 

• Bachelor’s degree in administration and Logistics Management

Required Skills, Competencies & Knowledge:

• • Knowledge of the property and construction market in Sierra Leone.
  • Excellent communication and interpersonal skills.
  • Proficiency in logistics management systems, software and tools.
  • Knowledge of relevant legal and regulatory requirements.
  • Analytical and problem-solving abilities.
  • Fleet management experience
  • Ability to work effectively in a fast-paced and dynamic environment.
  • Integrity
  • Proficient computer skills; word, power point, excel
  • Critical thinking, good judgement and objective decision making

• Organization skills

Experience Requirements:  

• A minimum of 5 years at senior officer level in administration or logistics management in a reputable organization, preferably in an International NGO.

About BRAC International:

BRAC International (BI), a leading non-profit organization, is on a mission to empower people and communities facing poverty, illiteracy, disease, and social injustice. Our vision is to create a world free from exploitation and discrimination, where everyone can realize their potential. We design proven, scalable solutions that equip people with the support and confidence they need to achieve their potential.

BRAC was founded in Bangladesh in 1972 and over the last five decades has grown to become one of the world’s largest non-governmental organizations (NGOs), reaching over 100 million people. We started our first international operation by venturing into Afghanistan in 2002, building on lessons from our work in Bangladesh to support a nation devastated by war. Currently operating in 16 countries across Asia and Africa. Born, proven and led in the Global South, BRAC International brings a unique Southern perspective and commitment to continuous learning, providing a depth of insight, experience and evidence to meet the needs of diverse communities with humility and courage across Asia and Africa. To learn more about BRAC International, please visit (www.bracinternational.org.com)

Our Core Values:

Integrity: We approach our work with honesty and integrity.

Innovation: We innovate and iterate to improve our impact.

Inclusiveness: We foster inclusion to reach those who need it most

Effectiveness: We strive for effectiveness to better serve people in poverty

If you feel you are the right match for the above-mentioned position, please follow the application process to grab your dream opportunity! 

Re-advertisement: Please note if you already applied, no need to apply again. 

External candidates are recommended to email their Resume with a cover letter and any supporting documents to bimcf.sierraleone@brac.net mentioning a brief academic background, career summary, core competence, professional certifications (if any) etc. within 250 words. 

Internal candidates are recommended to apply with their latest Resume including all job assignments in detail and a cover letter mentioning core competence and career aspiration with BRAC PIN and email to bimcf.sierraleone@brac.net copying their immediate reporting manager.

Please mention the name of the position and location applied for in the subject bar 

Application deadline: 16th June 2026

BRAC is committed to safeguarding children, young people and adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation – regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure include extensive background checks and disclosure of criminal records in order to ensure safeguarding to the fullest extent.  

“BRAC International is an equal opportunities employer”

Disclaimer: BRAC International does not impose any fees at any stage of the recruitment process and holds no liability for any claims, losses, or damages arising from fraudulent activities.