TENDER NOTICE FOR: PROCUREMENT OF SOLAR POWER SYSTEM,TRICYCLES,PRINTING SERVICE EQUIPMENTS, AND STARLINK AND ROUTERS

Sierra Leone, Freetown
April 7, 2026
Tender
Application ends: April 28, 2026

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Job Description

SIERRA LEONE RED CROSS SOCIETY NATIONAL HEADQUARTER

 #6 Liverpool Street, Freetown Sierra Leone

 

To: ……………………………………………………………

From: Procurement Unit, +232 76 616 058

 

Date: 7th April, 2026

 

Submission deadline: 28th April, 2026

 

Ref: SLRCS/790/791/793/………./3rd/3/2026

 

REQUEST FOR QUOTATION No: SLRCS/790/791/793/………./3rd/3/2026

The Sierra Leone Red Cross Society (SLRCS) would like to request your best firm offer for the goods/services described in the tables below.

Please read carefully to understand the instructions in this Request for Quotation.

There are four ( 4) lots in this RFQ. 

 Lot 1 is requesting the supply, Installation, and Commissioning of SOLAR POWER SYSTEM  

Lot 2 is requesting the supply of TRICYCLES

Lot 3 is requesting the supply of PRINTING SERVICE EQUIPMENTS

Lot 4 is requesting the supply of STARLINK AND ROUTERS

 A bidder can apply for any of the Lots or apply for both Lots

RefDescriptionQuantityUnitAmount (SLE.)
Lot 1
1.SOLAR POWER SYSTEM:

Supply, Installation, and Commissioning of Solar Power System

The Sierra Leone Red Cross Society invites qualified and experienced solar energy vendors to submit proposals for the design, supply, installation, and commissioning of a solar power system for its two-story office building in Freetown.

Scope of Work:
The selected vendor will conduct site assessment, design a suitable hybrid solar system, supply all required equipment, carry out installation, testing, commissioning, and provide staff training and after-sales support.

System Requirements:
The proposed system must support a high-load office environment including air conditioning systems, IT infrastructure, servers, networking equipment, lighting, and refrigeration units. Vendors are expected to propose a scalable hybrid system (solar + battery + grid/generator backup) with remote monitoring capability.

Key Loads Include (but not limited to):

  • 22 Air Conditioners (12,000–18,000 BTU)
  • 25+ Laptops and 10 Desktop Computers
  • 20 Printers and 1 Large Format Printer
  • Server System
  • Starlink and Networking Equipment
  • TVs, Freezers, and Security Lighting

Vendor Requirements:

  • Must be legally registered
  • Proven experience in similar installations
  • At least 3 references of completed projects
  • Strong technical and after-sales support capacity

Submission Requirements:

  • Company profile
  • Technical proposal (system design and capacity)
  • Bill of Quantities (BoQ)
  • Financial proposal
  • Implementation timeline
  • Warranty and maintenance details

TO BE PACKED and SUPPLIED BY SUPPLIER

 

Total Cost (SLE)

 

RefDescriptionQuantityUnitAmount (SLE.)
LOT 2
2.TRICYCLE:

200CC to 250CC (kindly quote the brand you have):

 

  • Must provide strong technical and after-sales support capacity
  • Warranty and maintenance details

 TO BE PACKED and SUPPLIED BY SUPPLIER

Pc
Total Cost (SLE)

 

RefDescriptionQuantityUnitAmount (SLE.)
LOT 3

PRINTING SERVICE EQUIPMENTS:

1. Large Format Printing (Banners, Billboards, Stickers and pen)

  • Eco-Solvent Printer (20ft or higher)
  • Vinyl Cutter / Plotter
  • Large Format Laminator
  • Banner welding / hemming tools
  • Eyelet (grommet) machine 
  • UV Pen Printing Machine

2. Document Printing & Photocopy

  • Digital Production Printer (Heavy Duty)
  • Industrial Photocopier (Multi-function)
  • Guillotine paper cutter
  • Binding machine (spiral & perfect)
  • Creasing & folding machine

3. Garment & Fabric Printing

  • DTF Printer + Powder + Dryer
  • Flat Heat Press Machine
  • Cap Heat Press Machine
  • Screen Printing Machine

4. Mug, Cup & Promotional Printing

  • Sublimation Printer
  • Mug Heat Press Machine
  • Multi-function Heat Press

5. Badges, Tags & ID Printing

  • Badge Making Machine
  • Label/Tag Printer
  • PVC Card Printer

6. Photo Printing & Framing

  • High-resolution photo printer
  • Frame cutting tools
  • Mounting tools
  • Glass cutter

7. Lamination & Finishing

  • Laminating Machine (A3 + Large Format)
  • Corner cutter
  • Perforation machine
  • Foil stamping machine (optional)

Request for Quotation (RFQ)

  • The Sierra Leone Red Cross Society invites qualified vendors to submit proposals for the supply, installation, and commissioning of a complete printing press facility.

    Scope of Work:
    – Supply and installation of all printing equipment
    – Staff training
    – Testing and commissioning
    – After-sales support

    Required Capabilities:
    – Banner and billboard printing
    – Document and flyer printing
    – Garment and promotional printing
    – Mug, cap, and bag printing
    – Photo printing and framing
    – Lamination and finishing services

    Vendor Requirements:
    – Registered business
    – Proven experience
    – At least 3 references
    – Strong technical support

    Submission Requirements:
    – Company profile
    – Technical proposal
    – Financial quotation
    – Delivery timeline
    – Warranty details 

TO BE PACKED and SUPPLIED BY SUPPLIER

Pc
 Total Cost (SLE)

 

RefDescriptionQuantityUnitAmount (SLE.)
LOT 4
4.     STARLINK AND ROUTERS: 

-STANDARD STARLINK KITS

TO BE PACKED and SUPPLIED BY SUPPLIER

11Pc
GEN3 ROUTERS

TO BE PACKED and SUPPLIED BY SUPPLIER

11Pc
Total Cost (SLE)

 

Quality specifications:

The service provider shall comply with the SLRCS standards specifications, the National Standards Bureau, and National / International FDA laws, as described above, and shall pack kits in appropriate bags for easy distribution.

 

Estimated Delivery period

The supplier shall clearly provide the required estimated shortest delivery period (in days) of the

 above items in their offers. 

 

Bids Delivery place

The bids shall be delivered at the below address:

 

PROCUREMENT UNIT, Sierra Leone Red Cross Society Office, 6 Liverpool Street, Freetown.

 

Delivery Place of the items:

 

Lot 1 is requesting the supply of SOLAR POWER SYSTEM –PROCUREMENT UNIT, Sierra Leone Red Cross Society Office, 6 Liverpool Street, Freetown 

Lot 2 is requesting the supply of TRICYCLES-BO, BOMBALI AND KONO

Lot 3 is requesting the supply of PRINTING SERVICE EQUIPMENTS-PROCUREMENT UNIT, Sierra Leone Red Cross Society Office, 6 Liverpool Street, Freetown

Lot 4 is requesting the supply of STARLINK AND ROUTERS-PROCUREMENT UNIT, Sierra Leone Red Cross Society Office, 6 Liverpool Street, Freetown

 

Installation Condition:

-The installation of each item is done by the supplier as stated in the delivery condition 

 

-Warranty must be stated and guaranteed ( at least one year)

 

Language:

All documents, markings, and labelling shall be in English.

 

Required documents during delivery of goods: 

Delivery Notes and Commercial Invoice

 

Cost breakdown:

* Unit prices and total prices should be segregated

* GST taxes are exempted

* Price should be net after deduction of any discount

 

Currency:

All costs shall be fixed and firm in Leone (SLE) only.

 

Mandatory Samples: Please provide the sample either pictorial or physical, for the items below while submitting your quotations:

Lot 1 is requesting the supply of a SOLAR POWER SYSTEM  

Lot 2 is requesting the supply of TRICYCLES

Lot 3 is requesting the supply of PRINTING SERVICE EQUIPMENTS

Lot 4 is requesting the supply of STARLINK AND ROUTERS

 

Liquidation Damage Clause: 

Please be advised that delivery after the agreed schedule may be subject to a penalty from 3% up of the total cost value of the contract.

 

Payment

Within 30 days from date of invoice receipt and all supporting documents in good order by the SLRCS.

Validity:

Your offer must remain valid until 20th April 2026 before which a Purchase Order, if placed, should be accepted by you.

 

All or None Clause:

The SLRCS reserves the right to accept the whole or part of the supplier’s offer and the lowest

 evaluated bid will not automatically be accepted.

 

Your offer must be accompanied by the following required documents:

  • Copy of Business Registration Certificate 
  • Up-to-date National Revenue Authority Certificate (NRA) 2026
  • Up-to-date NASSIT Certificate 2026
  • Installation of each item must be assured
  • Warranty must be stated and guaranteed

 

NB: Your Offers should be submitted in sealed envelope with cover stamped to the address below with the subject line “REQUEST FOR QUOTATION No: SLRCS/790/791/793/………./3rd/3/2026

Sierra Leone Sierra Leone Red Cross Society National Headquarter

#6, Liverpool Street, Freetown, Sierra Leone.                                                                                                                                                                                                                                                                                                             

Contact Person : Saidu Bangura

             Tel. : +232 76 616 058

Email : sbangura@sierraleoneredcross.org

Offer Evaluation Criteria:

Please note that the following criteria will be used to evaluate your offer:

NoDescription
1Proof of Business Registration, NRA and NASSIT Certificates10 points
2Shortest Delivery Time15 points
3Lowest Price Value40 points
4Meeting Technical requirement (based quality of samples submitted)35 points
TOTAL SCORE100 points

 

Terms and Conditions:

Please state in your offer of acceptance of attached SLRCS Terms and General Conditions.

 

Integrity Line    | Report any alleged misconduct or integrity incident, such as  corruption, fraud, sexual exploitation and abuse, harassment, unethical behaviour, child abuse, security incident, information security or staff health incidents – online on https://ifrc.integrityline.org, send an email to speakup@ifrc.integrityline.org, or call (Phone List).

 

Confirmation:

Please acknowledge receipt of this RFQ and indicate your intention to bid or not.

 

Thank you and best regards,

 

Name/signature/date/stamp

 

N.B. Kindly submit your best firm offers as there will be no negotiation.

 

 

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