TENDER NOTICE: Request for Quotation for the Supply of Essential items MDRT Activities – REACH

Job Description

Tender Number: SL5407– Supply of Essential Items
Published Date: 23 th February 2026
Deadline Submission date: 26th February 2026 2PM
Evaluation Method: Least Cost selection i.e among bidders who are fully technically compliant and
equivalent, award to the lowest price.
Incoterm: DAP
Delivery Location: CRS Sierra Leone office 6 Jagiko Drive OfficeCRS
Regent Road Hill Station, Freetown. The selected supplier will
bear all costs up to delivery.
If you have any question, please contact: +23279250637
Dear Sir / Madam,
CRS Sierra Leone Programs is looking for a supplier to supply the items shown in Attachment 1 at
competitive price and expected deliverables.
General Requirements
1. Must be registered to conduct business and in compliance with governmental tax regulations in Sierra
Leone.
2. CRS retains the right to reject, cancel, negotiate, amend, split, and accept any offer, without consideration
of the lowest offer.
3. This is an invitation to vendors and is not a promise or obligation that CRS will contract with suppliers
through the submitted offers.
Delivery Instructions:
Interested vendors may submit their bids via one of the following methods:
1. Sealed envelope
Bidders can submit their proposals in two (2) separate sealed envelopes, enclosed in an outer sealed clearly
labeled with the RFQ reference number:
 Envelope No. 1: Mandatory Administrative Eligibility (Pass/Fail)
 Envelope No. 2: Financial Proposal
Complete, stamped and signed offer to be delivered in sealed envelope on or before 26th February 2026
2PM GMT with tender number and description on it (SL5407– Supply of Essential items MDRT
Activities) to CRS head office located at 6 Jagiko Drive Hill Station, Freetown.
2. Online application
Bidders must submit two (2) separate ZIP files corresponding to:
 ZIP File 1: Mandatory Administrative Eligibility (Pass/Fail)
 ZIP File 2: Financial Proposal

RFQ(01) SL5407 – Freetown

1 Refer to pages 6 and 7 of CRS’ Policy on Safeguarding for further details on prohibited exploitative conduct, including procurement of commercial
sex, employment practices, and relationships with beneficiaries that are exploitative or abusive.
Catholic Relief Services | Supplier/ Service Provider Code of Conduct
2 of 8
Please stamp each page

Online application must be submitted by email to SL.bids@crs.org on or before 26th February 2026
2PM GMT as a PDF file. Email must indicate the tender number on the subject and description as
(SL5407– Supply of Essential items MDRT Activities). The file should not exceed 15 MBs.
For further information about CRS office address please contact: +23279250637
Payment Terms
1. Quotation should remain valid for a period of at least ninety (90) days from the submission closing
date.
2. Payment shall be after delivery, within 30 working days of receiving correct & detailed invoice.
3. Payment shall be via bank transfer or check.
4. Payment shall be made upon verification and acceptance of goods per purchase order and upon
presentation of correct, itemized invoices.
Acceptance of Payment Terms
Do you accept the above payment terms?
 Yes
 No
Mandatory Administrative Eligibility (Pass/Fail)
Bidder must submit the following mandatory administrative documents at the time of bid submission:
 Valid Business Registration Certificate
 Current NRA Tax clearance certificate or payment receipt for the last 3 months.
Failure to submit either of the above documents at bid submission will result in the bid being declared non-
responsive and excluded from evaluation.
Additional Requirements
Offers that do not meet the following will be automatically rejected regardless of price:
1. Offers must be received before the stated deadline.
2. Offers must include all the information requested above.
3. Offers must be clean & clear. The vendor should sign and stamp next to handwritten corrections or
corrections made with whiteout.
4. Offers must be complete, signed in a clear date and stamped on all pages.
Financial Evaluation
Only Envelope 2/ Zip file 2 of responsive bid will be evaluated. The Evaluation Committee will check all
quotations for calculation mistakes. Any technically compliant bid may be corrected as follows:
 Unit Price vs Total
If the unit price × quantity does not match the total, the unit price will be used and the total will be
corrected.
Exception: If CRS determines there is a clear decimal error in the unit price, CRS may correct the
unit price.
 Subtotal vs Grand Total
If the subtotals are correct but the grand total is wrong, the subtotals will prevail and the grand total
will be corrected.
 Words vs Figures
If amounts written in words and figures differ, the amount in words will apply, unless it conflicts
with the unitprice rule above.

RFQ(01) SL5407 – Freetown

1 Refer to pages 6 and 7 of CRS’ Policy on Safeguarding for further details on prohibited exploitative conduct, including procurement of commercial
sex, employment practices, and relationships with beneficiaries that are exploitative or abusive.
Catholic Relief Services | Supplier/ Service Provider Code of Conduct
3 of 8
Please stamp each page

 Bidder Acceptance
The corrected price replaces the original price.
The bidder must accept the correction.
Refusal to accept will result in bid rejection.
 Evaluated Price
The corrected bid price will be used for financial evaluation.
Awarded Bidder
The lowest corrected price among technically compliant bids wins.
Pre‑Award Administrative Verification
The following documents are required prior to contract signature or issuance of a Purchase Order and will
be verified during preaward due diligence for the successful bidder:
 Valid NASSIT certificate or payment receipt for the last 3 months.
 Valid Copy of City council registration certificate
 Copy of 15% GST registration
The successful bidder will be required to submit these documents within ten (10) days after notification of
award. Failure to regularize preaward administrative requirements may result in cancellation of the award
and award to the next ranked bidder. Upon written request and for justified reasons, CRS may grant a
onetime extension of up to five (5) working days.
Additional Contractual Documentation
The successful bidder may be required to submit additional contractual documents prior to
contract/purchase order signature, including but not limited to:
– CRS Code of Conduct for Supplier.
– Vendor Declaration Form.

Company name:
Legal address:
Telephone Number:
Email:
Representative Name:
City council registration certificate Number:
15% GST registration Number:
Delivery Period
Warranty Period
Do you have partnerships with any other companies (such

RFQ(01) SL5407 – Freetown

1 Refer to pages 6 and 7 of CRS’ Policy on Safeguarding for further details on prohibited exploitative conduct, including procurement of commercial
sex, employment practices, and relationships with beneficiaries that are exploitative or abusive.
Catholic Relief Services | Supplier/ Service Provider Code of Conduct
4 of 8
Please stamp each page
as shared management / staff / office / bank account)? Do
you
cooperate with any other companies in preparing offers or
providing of goods or services?
Other comments:

Signature
Date

Attachment (1) – Specification

Item# Specification Picture Quantity UOM Proposed
Unit Price
NLE

Total
Price NLE

1 Dust bin(high
grade plastic
with lids,
medium size

9 Each

2 spoons (plastic
type)

36 Packet

3 Plastic buckets
with cover, Big
size

9 Each

RFQ(01) SL5407 – Freetown

1 Refer to pages 6 and 7 of CRS’ Policy on Safeguarding for further details on prohibited exploitative conduct, including procurement of commercial
sex, employment practices, and relationships with beneficiaries that are exploitative or abusive.
Catholic Relief Services | Supplier/ Service Provider Code of Conduct
5 of 8
Please stamp each page

4 Plastic bucket
with cover,
small size

9 Each

5 Plastic bucket
without covers,
small size

9 Each

6 Plastic bowls
(small)

9 Each

7 plastic bowls
(medium)

9 Each

RFQ(01) SL5407 – Freetown

1 Refer to pages 6 and 7 of CRS’ Policy on Safeguarding for further details on prohibited exploitative conduct, including procurement of commercial
sex, employment practices, and relationships with beneficiaries that are exploitative or abusive.
Catholic Relief Services | Supplier/ Service Provider Code of Conduct
6 of 8
Please stamp each page

8 water container/
jerry cans to
store distilled
water

9 Each

9 Veronica
Buckets

3 Each

10 Veronica bucket
receiver

3 Each

11 Disposable
dinking cups

36 Each

RFQ(01) SL5407 – Freetown

1 Refer to pages 6 and 7 of CRS’ Policy on Safeguarding for further details on prohibited exploitative conduct, including procurement of commercial
sex, employment practices, and relationships with beneficiaries that are exploitative or abusive.
Catholic Relief Services | Supplier/ Service Provider Code of Conduct
7 of 8
Please stamp each page

RFQ(01) SL5407 – Freetown

1 Refer to pages 6 and 7 of CRS’ Policy on Safeguarding for further details on prohibited exploitative conduct, including procurement of commercial
sex, employment practices, and relationships with beneficiaries that are exploitative or abusive.
Catholic Relief Services | Supplier/ Service Provider Code of Conduct
8 of 8
Please stamp each page

ATTACHMENT (2) – CODE OF CONDUCT

SUPPLIER / SERVICE PROVIDER CODE OF CONDUCT
Catholic Relief Services (CRS) has committed to the principles of responsible sourcing, and we expect our
suppliers and service providers to fully follow the applicable contractual obligations to include CRS terms &
conditions, local and relevant/otherwise applicable laws and to adhere to internationally recognized
environmental, social, and corporate governance standards. We also expect our suppliers to implement these
standards with their suppliers and subcontractors, as inspired by the United Nations Global Compact
initiative, the United Nations Guiding Principles and Human Rights, the International Labor Organization's
Declaration on Fundamental Principles and Rights at Work, ETI Base Code, and applicable CRS’ Policies,
Procedures and Standards.
1) SOCIAL
• Prohibit all forms of harassment, sexual harassment, exploitation and abuse, including sexual
exploitation and abuse, and trafficking in persons. All sexual activity with a child, defined as person
under the age of 18 years, is considered sexual abuse regardless of local age of consent.
• Have mechanisms in place to actively prevent, address, and respond to harassment, sexual
harassment, exploitation and abuse, including sexual exploitation and abuse, and trafficking in
persons.
• Support the protection of internationally proclaimed human rights and prohibit forced, bonded, and
involuntary labor and child labor.
• Do not recruit or employ children under the age of 15 years. Do not recruit or employ children under
18 years for work that is mentally or physically dangerous or interferes with schooling.
• Treat employees with dignity and respect and supply a workplace that is safe and hygienic, complies
with national laws, and is free from discrimination on the basis of race, gender, age, religion,
sexuality, culture or disability.
• Provide accessible and confidential reporting mechanisms for employees and other stakeholders to
report concerns or suspicions of any forms of harassment, abuse and exploitation described above and
potentially unlawful practices by management or employees.
• Commit to protecting reporters or whistleblowers from retaliation.
• Uphold the freedom of association and the right to collective bargaining as set out within applicable
laws.
• Ensure wages and working hours meet national legal standards.
2) GOVERNANCE
• Abide by all applicable national and international trade laws and regulations including but not limited
to antitrust, trade controls, and sanction regimes.
• Consider business integrity as the basis of business relationships.
• Prohibit all types of bribery, corruption, money laundering and terrorism financing
• Forbid gifts to private or public officials that aim to influence business decisions or otherwise
encourage them to act contrary to their obligations.
• Respect the privacy and confidential information of all your employees and business partners as well
as protect data and intellectual property from misuse.

RFQ(01) SL5407 – Freetown

1 Refer to pages 6 and 7 of CRS’ Policy on Safeguarding for further details on prohibited exploitative conduct, including procurement of commercial
sex, employment practices, and relationships with beneficiaries that are exploitative or abusive.
Catholic Relief Services | Supplier/ Service Provider Code of Conduct
9 of 8
Please stamp each page

• Implement a proper Compliance Management policy and procedure, which facilitate compliance with applicable laws, regulations, and standards. 

3) ENVIRONMENT 

• Follow all applicable environmental, health and safety regulations. 
• Promote the safe and environmentally sound development, manufacturing, transport, use and disposal of your products. 
• Ensure by using proper management policies and procedures that product quality and safety meet the applicable requirements. 
• Protect your employees’ and neighbors’ life and health, as well as the public at large against hazards inherent in your processes and products. 
• Use resources efficiently, apply energy-efficient and environmentally friendly technologies and reduce waste, as well as emissions to air, water, and soil. 

Because CRS is a recipient of numerous grants or contracts provided by governmental, public, and private donors, all suppliers and service providers are hereby notified that other donor-specific compliance measures may be included in the legal instrument through which goods or services are procured. 

CRS reserves the right to conduct due diligence audits or assessments to ensure your compliance and will take reasonable steps to investigate or otherwise take appropriate action to address concerns. CRS reserves the right to terminate any relationship for non-adherence to the abovementioned requirements. 

Should you have any concerns or suspicions of any forms of harassment, abuse and exploitation described above and in CRS’ Safeguarding Policy, illegal or improper conduct, CRS requires you to report through any of the following channels: 

• CRS Management 
• CRS Whistleblower site: http://bit.ly/crshotline 
• Email: alert@crs.org 
• Phone/Skype: 1-866-295-2632 
• Mail: (mark “Confidential”) Attention: General Counsel  

Catholic Relief Services 

228 W. Lexington Street 

Baltimore, MD 21201 

Ensuring the principles of sustainable development in our supply chain is important to CRS. We hope that as our partner you show your commitment via compliance with your own code of conduct or company policies that embrace these standards. 

In accepting business from CRS in the form of a purchase order, contract, or agreement, you are implicitly accepting your organization’s roles and responsibilities outlined in this document