Job Description

Dear Sir / Madam,  

CRS Sierra Leone Programs is looking for a supplier to supply the items shown in Attachment 1 at competitive price and expected deliverables.  

General Requirements  

1. Must be registered to conduct business and in compliance with governmental tax regulations in Sierra Leone. 
2. CRS retains the right to reject, cancel, negotiate, amend, split, and accept any offer, without consideration of the lowest offer.  
3. This is an invitation to vendors and is not a promise or obligation that CRS will contract with suppliers through the submitted offers. 

Payment Terms 

1. Quotation should remain valid for a period of at least ninety (90) days from the submission closing date.  
2. Payment shall be after delivery, within 30 working days of receiving correct & detailed invoice. 
3. Payment shall be via bank transfer or check. 
4. Payment shall be made upon verification and acceptance of goods per purchase order and upon presentation of correct, itemized invoice. 

Bid Requirements  

Offers that do not meet the following will be automatically rejected regardless of price: 

1. Offers must be received before the stated deadline.  
2. Offers must include all information requested above.  
3. Offers must be submitted through hard copy in sealed envelopes. Separate bidding offers must be submitted separately. 
4. Offers must be clean & clear. The vendor should sign and stamp next to handwritten corrections or corrections made with whiteout.   
5. Offers must be complete, signed in a clear date and stamped on all pages.  
6. Sample pictures of all items quoted must be included
7. Clear Specification of Items quoted for must be included

Past Experience Reference List 

Attachment (1) – Specification 

ATTACHMENT (2) – CODE OF CONDUCT

SUPPLIER / SERVICE PROVIDER CODE OF CONDUCT  

Catholic Relief Services (CRS) has committed to the principles of responsible sourcing, and we expect our suppliers and service providers to fully follow the applicable contractual obligations to include CRS terms & conditions, local and relevant/otherwise applicable laws and to adhere to internationally recognized environmental, social, and corporate governance standards. We also expect our suppliers to implement these standards with their suppliers and subcontractors, as inspired by the United Nations Global Compact initiative, the United Nations Guiding Principles and Human Rights, the International Labor Organization’s Declaration on Fundamental Principles and Rights at Work, ETI Base Code, and applicable CRS’ Policies, Procedures and Standards. 

1) SOCIAL 

• Prohibit all forms of harassment, sexual harassment, exploitation and abuse, including sexual exploitation and abuse, and trafficking in persons.  All sexual activity with a child, defined as person under the age of 18 years, is considered sexual abuse regardless of local age of consent. 
• Have mechanisms in place to actively prevent, address, and respond to harassment, sexual harassment, exploitation and abuse, including sexual exploitation and abuse, and trafficking in persons. 
• Support the protection of internationally proclaimed human rights and prohibit forced, bonded, and involuntary labor and child labor. 
• Do not recruit or employ children under the age of 15 years. Do not recruit or employ children under 18 years for work that is mentally or physically dangerous or interferes with schooling. 
• Treat employees with dignity and respect and supply a workplace that is safe and hygienic, complies with national laws, and is free from discrimination on the basis of race, gender, age, religion, sexuality, culture or disability. 
• Provide accessible and confidential reporting mechanisms for employees and other stakeholders to report concerns or suspicions of any forms of harassment, abuse and exploitation described above and potentially unlawful practices by management or employees. 
• Commit to protecting reporters or whistleblowers from retaliation. 
• Uphold the freedom of association and the right to collective bargaining as set out within applicable laws. 
• Ensure wages and working hours meet national legal standards. 

2) GOVERNANCE 

• Abide by all applicable national and international trade laws and regulations including but not limited to antitrust, trade controls, and sanction regimes. 
• Consider business integrity as the basis of business relationships. 
• Prohibit all types of bribery, corruption, money laundering and terrorism financing 
• Forbid gifts to private or public officials that aim to influence business decisions or otherwise encourage them to act contrary to their obligations. 
• Respect the privacy and confidential information of all your employees and business partners as well as protect data and intellectual property from misuse. 
• Have data protection and managements standards in place that address data collection, safeguarding, sanitation and disposal. The data owner is aware of the data provision terms and conditions and supplies consent as per CRS Responsible Data Values and Principles 
• Implement a proper Compliance Management policy and procedure, which facilitate compliance with applicable laws, regulations, and standards. 

3) ENVIRONMENT 

• Follow all applicable environmental, health and safety regulations. 
• Promote the safe and environmentally sound development, manufacturing, transport, use and disposal of your products. 
• Ensure by using proper management policies and procedures that product quality and safety meet the applicable requirements. 
• Protect your employees’ and neighbors’ life and health, as well as the public at large against hazards inherent in your processes and products. 
• Use resources efficiently, apply energy-efficient and environmentally friendly technologies and reduce waste, as well as emissions to air, water, and soil. 

Because CRS is a recipient of numerous grants or contracts provided by governmental, public, and private donors, all suppliers and service providers are hereby notified that other donor-specific compliance measures may be included in the legal instrument through which goods or services are procured. 

CRS reserves the right to conduct due diligence audits or assessments to ensure your compliance and will take reasonable steps to investigate or otherwise take appropriate action to address concerns. CRS reserves the right to terminate any relationship for non-adherence to the abovementioned requirements. 

Should you have any concerns or suspicions of any forms of harassment, abuse and exploitation described above and in CRS’ Safeguarding Policy, illegal or improper conduct, CRS requires you to report through any of the following channels: 

• CRS Management 
• CRS Whistleblower site: http://bit.ly/crshotline 
• Email: alert@crs.org 
• Phone/Skype: 1-866-295-2632 
• Mail: (mark “Confidential”) Attention: General Counsel  

Catholic Relief Services 

228 W. Lexington Street 

Baltimore, MD 21201 

Ensuring the principles of sustainable development in our supply chain is important to CRS. We hope that as our partner you show your commitment via compliance with your own code of conduct or company policies that embrace these standards. 

In accepting business from CRS in the form of a purchase order, contract, or agreement, you are implicitly accepting your organization’s roles and responsibilities outlined in this document