Tender Notice: For the Supply of Catering Services
Job Description
Request for Quotation for the Supply of Catering Services for 25 participants for 4
Weeks for MDRT Activities – REACH
Tender Number: SL5422 Catering Services–
Published Date: 17 th February 2026
Deadline Submission date: 21 st February 2026 2PM
Evaluation method: Least Cost selection i.e among bidders who are fully technically compliant and
equivalent, award to the lowest price.
If you have any question, please contact: +23279250637
Delivery Instructions:
Interested vendors may submit their bids via one of the following methods:
Complete, stamped and signed offer can be submitted by email to sl.bids@crs.org on or before 21st,
February 2026 2PM as a PDF file. Email must indicate the tender number on the subject and description as
(SL5422 – Supply of Catering Services). The file should not exceed 15 MBs.
Complete, stamped and signed offer to be delivered in sealed envelope on or before 21st, February 2026
2PM with tender number and description on it (SL5422–Catering Services) to CRS head office located at 6
Jagiko Drive Hill Station, Freetown.
for further information about CRS office address please contact: +23279250637
Payment Terms
1. Quotation should remain valid for a period of at least ninety (90) days from the submission closing date.
2. Payment shall be after delivery, within 30 working days of receiving correct & detailed invoice.
3. Payment shall be via bank transfer or check.
4. Payment shall be made upon verification and acceptance of goods per purchase order and upon
presentation of correct, itemized invoice.
Acceptance of Payment Terms
Do you accept the above payment terms?
Yes
No
Administrative Evaluation (Pass/Fail)
The submission must include:
1. Business Registration Certificate
2. Copy of Valid NASSIT certificate
3. Copy of Valid NRA Tax clearance certificate
4. Copy of Valid City council registration certificate
5. Copy of 15% GST registration List of Reference
RFQSL5422 – Freetown
1 Refer to pages 7 and 8 of CRS’ Policy on Safeguarding for further details on prohibited exploitative conduct, including procurement of commercial
sex, employment practices, and relationships with beneficiaries that are exploitative or abusive.
Catholic Relief Services | Supplier/ Service Provider Code of Conduct
2 of 8
Please stamp each page
6. The vendor must read, sign & stamp the Attachment (2) related to CRS SUPPLIER CODE OF
CONDUCT
Additional Requirements
Offers that do not meet the following will be automatically rejected regardless of price:
7. Offers must be received before the stated deadline.
8. Offers must include all the information requested above.
9. Offers must be clean & clear. The vendor should sign and stamp next to handwritten corrections or
corrections made with whiteout.
10. Offers must be complete, signed in a clear date and stamped on all pages.
Awarded Bidder
Responsive bidder with the lowest price is awarded.
Company name:
Legal address:
Telephone Number:
Email:
Representative Name:
City council registration certificate Number:
15% GST registration Number:
Delivery Period
Right Specification and size confirmation as indicated
on attachment 1 (Yes/No)
Do you have partnerships with any other companies (such
as shared management / staff / office / bank account)? Do
you cooperate with any other companies in preparing
offers or providing of goods or services?
If the answer to the previous question is yes, please
provide details here including the names of partner
companies.
Other comments:
Experience / references for the related work of experience
(Please attached any related contract, purchase order,
certificate, etc.) that does not exceed 10 pages. References
MUST include contact information.
Signature
RFQSL5422 – Freetown
1 Refer to pages 7 and 8 of CRS’ Policy on Safeguarding for further details on prohibited exploitative conduct, including procurement of commercial
sex, employment practices, and relationships with beneficiaries that are exploitative or abusive.
Catholic Relief Services | Supplier/ Service Provider Code of Conduct
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Please stamp each page
Date
Attachment Description
No Description Specification Quantity Number
of Days
UOM Proposed
Unit Price
SLE
Total Price
SLE
1 Catering Breakfast for 25
participants for 5 days
for MDRT Activities.
25 5 days
2 Catering Lunch for 25
participants lunch
including small, bottled
water and canned soft
drinks with takeaway
bowl for 5 days for
MDRT Activities
25 5 days
3 Catering Breakfast for 25
participants for 5 days
for MDRT Activities
25 5 days
4 Catering Lunch for 25
participants lunch
including small, bottled
water and canned soft
drinks with takeaway
bowl for 5 days for
MDRT Activities
25 5 days
SUB TOTAL IN SLE
15% GST IN SLE
TOTAL IN SLE
Event dates: TBD
RFQSL5422 – Freetown
1 Refer to pages 7 and 8 of CRS’ Policy on Safeguarding for further details on prohibited exploitative conduct, including procurement of commercial
sex, employment practices, and relationships with beneficiaries that are exploitative or abusive.
Catholic Relief Services | Supplier/ Service Provider Code of Conduct
4 of 8
Please stamp each page
No. of days: 20 days
No. of participants: 25
Requirements: Breakfast and Lunch
ATTACHMENT (2) – CODE OF CONDUCT
SUPPLIER / SERVICE PROVIDER CODE OF CONDUCT
Catholic Relief Services (CRS) has committed to the principles of responsible sourcing, and we expect our
suppliers and service providers to fully follow the applicable contractual obligations to include CRS terms &
conditions, local and relevant/otherwise applicable laws and to adhere to internationally recognized
environmental, social, and corporate governance standards. We also expect our suppliers to implement these
standards with their suppliers and subcontractors, as inspired by the United Nations Global Compact
initiative, the United Nations Guiding Principles and Human Rights, the International Labor Organization's
Declaration on Fundamental Principles and Rights at Work, ETI Base Code, and applicable CRS’ Policies,
Procedures and Standards.
1) SOCIAL
• Prohibit all forms of harassment, sexual harassment, exploitation and abuse, including sexual
exploitation and abuse, and trafficking in persons. All sexual activity with a child, defined as person
under the age of 18 years, is considered sexual abuse regardless of local age of consent.
• Have mechanisms in place to actively prevent, address, and respond to harassment, sexual
harassment, exploitation and abuse, including sexual exploitation and abuse, and trafficking in
persons.
• Support the protection of internationally proclaimed human rights and prohibit forced, bonded, and
involuntary labor and child labor.
• Do not recruit or employ children under the age of 15 years. Do not recruit or employ children under
18 years for work that is mentally or physically dangerous or interferes with schooling.
• Treat employees with dignity and respect and supply a workplace that is safe and hygienic, complies
with national laws, and is free from discrimination on the basis of race, gender, age, religion,
sexuality, culture or disability.
• Provide accessible and confidential reporting mechanisms for employees and other stakeholders to
report concerns or suspicions of any forms of harassment, abuse and exploitation described above and
potentially unlawful practices by management or employees.
• Commit to protecting reporters or whistleblowers from retaliation.
• Uphold the freedom of association and the right to collective bargaining as set out within applicable
laws.
• Ensure wages and working hours meet national legal standards.
2) GOVERNANCE
• Abide by all applicable national and international trade laws and regulations including but not limited
to antitrust, trade controls, and sanction regimes.
• Consider business integrity as the basis of business relationships.
• Prohibit all types of bribery, corruption, money laundering and terrorism financing
RFQSL5422 – Freetown
1 Refer to pages 7 and 8 of CRS’ Policy on Safeguarding for further details on prohibited exploitative conduct, including procurement of commercial
sex, employment practices, and relationships with beneficiaries that are exploitative or abusive.
Catholic Relief Services | Supplier/ Service Provider Code of Conduct
5 of 8
Please stamp each page
• Forbid gifts to private or public officials that aim to influence business decisions or
otherwise encourage them to act contrary to their obligations.
• Respect the privacy and confidential information of all your employees and business partners as well
as protect data and intellectual property from misuse.
• Have data protection and managements standards in place that address data collection, safeguarding,
sanitation and disposal. The data owner is aware of the data provision terms and conditions and
supplies consent as per CRS Responsible Data Values and Principles
• Implement a proper Compliance Management policy and procedure, which facilitate compliance with
applicable laws, regulations, and standards.
3) ENVIRONMENT
• Follow all applicable environmental, health and safety regulations.
• Promote the safe and environmentally sound development, manufacturing, transport, use and disposal
of your products.
• Ensure by using proper management policies and procedures that product quality and safety meet the
applicable requirements.
• Protect your employees’ and neighbors’ life and health, as well as the public at large against hazards
inherent in your processes and products.
• Use resources efficiently, apply energy-efficient and environmentally friendly technologies and
reduce waste, as well as emissions to air, water, and soil.
•
Because CRS is a recipient of numerous grants or contracts provided by governmental, public, and private
donors, all suppliers and service providers are hereby notified that other donor-specific compliance measures
may be included in the legal instrument through which goods or services are procured.
CRS reserves the right to conduct due diligence audits or assessments to ensure your compliance and will take
reasonable steps to investigate or otherwise take appropriate action to address concerns. CRS reserves the
right to terminate any relationship for non-adherence to the abovementioned requirements.
Should you have any concerns or suspicions of any forms of harassment, abuse and exploitation described
above and in CRS’ Safeguarding Policy, illegal or improper conduct, CRS requires you to report through any
of the following channels:
• CRS Management
• CRS Whistleblower site: http://bit.ly/crshotline
• Email: alert@crs.org
• Phone/Skype: 1-866-295-2632
• Mail: (mark “Confidential") Attention: General Counsel
Catholic Relief Services
228 W. Lexington Street
Baltimore, MD 21201
Ensuring the principles of sustainable development in our supply chain is important to CRS. We hope that as
our partner you show your commitment via compliance with your own code of conduct or company policies
that embrace these standards.
RFQSL5422 – Freetown
1 Refer to pages 7 and 8 of CRS’ Policy on Safeguarding for further details on prohibited exploitative conduct, including procurement of commercial
sex, employment practices, and relationships with beneficiaries that are exploitative or abusive.
Catholic Relief Services | Supplier/ Service Provider Code of Conduct
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