Grants & Reporting Manager

Job Description

BRAC Sierra Leone is Hiring! Join BRAC Sierra Leone to create opportunities for people to realize their potential.

Position: Grants & Reporting Manager

Job Location: Country Office- Freetown, BRAC Sierra Leone

About the Role:

The Grant Manager will support BRAC Sierra Leone in strategic and operational stewardship over donor resources by applying a set of relevant systems, policies, procedures and tools to ensure that grants and contracts are donor compliant and best serve the organizational mission. Under the direction of a Country Director while receiving technical support from the Head Quarter (HQ) Grant Management team, the Grant Manager will be responsible for ensuring that the country program adheres to all its grant management obligations internally within BRAC and externally with donors. This position is empowered to make recommendations for improvements needed within BRAC Sierra Leone systems to support donor compliance.

The role will also ensure alignment with grant compliance practices with HQ and the Regional Offices and strengthen donor relations through transparent communication and timely reporting.

This role will work closely with Resource Mobilization/Program Implementation/Operations and Finance on proposals, financial and narrative reporting, monitoring and analysis, and compliance processes. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Key Responsibilities: 

Coordination

• Coordinates and negotiates the drafting process for financial and narrative reports among different teams, ensuring submission deadlines are met and reports of high quality
• Liaises with the donor/Affiliates regarding any clarifications on reporting dates or changing donor requirements and inform teams; accordingly, update tracking systems
• Facilitates Kick Off meetings with a diverse stakeholder group
• Facilitates monthly Grant Review Meetings with a diverse stakeholder group, notes action commitments and follows up to ensure completion of the action tracker.     
• Facilitate Close Out meetings and actions
• Participate in Global Grant Management community of practice calls and training on behalf of Country Office and apply relevant information and learning internally
• Lead and coordinate Due Diligence of Downstream partners ,staff  and stakeholders during grant implementation as needed.
• Communicates with Affiliates and SMT/CMT regarding donor related issues that require escalation
• Proactively analyse issues and resolve through collaboration with other teams/partners/Affiliates. 
• For the purpose of institutional memory and audit preparedness, make sure that all grant-related meetings and decisions are properly documented.
• Support program design by providing insights on donor priorities, lessons learned, and previous grant performance.

Compliance

• Supports adherence to BRAC Grant Management procedures and policies
• Supports adherence to BRAC Sub-Grant Management procedures and policies
• Supports adherence of complex donor compliance requirements across BRAC Sierra Leone and downstream partners through regular communication of compliance elements and training
• Supports the Rapid Assessment process by reviewing all calls for proposals with a compliance lens
• Supports the Donor Contract review process by reviewing contracts with a compliance lens.
• Support teams across BRAC Sierra Leone to ensure all opportunities, proposals, contracts and amendments follow BRAC processes
• Ensure the vetting of all partners complete and evidenced
• Draft sub-grant agreements using endorsed template packages and ensuring that all donor compliance requirements are passed down
• Identify and address or escalate any potential compliance issues to SMT/CMT
• Support the development of donor compliance training manuals for staff and partners.

Analysis

• Support review of proposal budgets to ensure a correct budget template and identify questionable costs from donor compliance perspective
• Perform monitoring of grants, grant spending, portfolio spending and perform further analysis to aid in resolution of issues identified
• Maintain portfolio and pipeline tracker for BRAC Sierra Leone
• Maintain reporting tracker for the BRAC Sierra Leone
• Develop donor trend analysis reports to support the Country Office in fundraising strategy.
• Support in the coordination of Country Performance Management.

Portfolio Management

• Use Grant Management System and tools and monitor BRAC Sierra Leone portfolio and performance in grant management
• Lead regular grant reviews and other monitoring across allocated portfolio
• Provide regular management information to the SMT/CMT on the performance of the active portfolio (Key Performance Indicators)
• Identify issues in active grant portfolio and apply problem solving skills to resolve these
• Support the SMT/CMT to develop action plans to address issues highlighted by grant metrics and indicators and implement those actions

Capacity Building

• Capacity builds more junior staff and promotes learning in the grant management team, as applicable.
• Encourage/support professional development among Grants Management team.
• Liaise with other departments to identify capacity gaps in grants and organise sessions and trainings in grants management.

Systems

• Maintain grant files in accordance with BRAC procedures
• Act as BRAC Sierra Leone super user and lead on the BRAC Grant Management System, its reporting functions, and ensuring adherence to system guidelines to promote data quality
• Develop expert knowledge of Grant Management System & dashboard functionality, maintain up to date data and use GMS data for decision making

SAFEGUARDING RESPONSIBILITIES 

• Read, understand, practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action. 
• Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so. 

Academic Qualifications: 

• Bachelors Business Administration, Finance or International Development or related field.

Required Skills, Competencies & Knowledge:

• Experience with NGOs
• Knowledge of the requirements of major institutional donors including budgeting, eligibility issues, compliance management, and reporting; experience of engaging with donors at a strategic level (UNHCR, USAID, GAC, DFAT, DFID)
• Grant Management knowledge on how private Foundations and Donor-Advised Foundations operate especially in Sierra Leone context.
• Possess basic understanding of program operations including procurement and field realities
• Possess understanding of the full grant cycle including proposal development phase
• Understanding of the financial aspects of grant management, ability to work with Finance Departments on grant management issues
• Show courage and confidence to have tough conversations with other CO teams, donors and Affiliates
• Show high skills in coordination and negotiation
• Strong attention to detail, problem solving skills, and ability to analyze trends
• Computer literate (i.e. Google Suite/ Word, Excel, Outlook, Internet Explorer, financial systems)
• Patient, adaptable, able to improvise, and communicate clearly and effectively under pressure
• Fluent communication (written and spoken) in English
• Knowledge of BRAC, its history, and its programmes and culture desirable

Experience Requirements:  

• • 7+ years in development or related field. 

• Experience in grants management.

About BRAC International:

BRAC International (BI), a leading non-profit organization, is on a mission to empower people and communities facing poverty, illiteracy, disease, and social injustice. Our vision is to create a world free from exploitation and discrimination, where everyone can realize their potential. We design proven, scalable solutions that equip people with the support and confidence they need to achieve their potential.

BRAC was founded in Bangladesh in 1972 and over the last five decades has grown to become one of the world’s largest non-governmental organizations (NGOs), reaching over 100 million people. We started our first international operation by venturing into Afghanistan in 2002, building on lessons from our work in Bangladesh to support a nation devastated by war. Currently operating in 16 countries across Asia and Africa. Born, proven and led in the Global South, BRAC International brings a unique Southern perspective and commitment to continuous learning, providing a depth of insight, experience and evidence to meet the needs of diverse communities with humility and courage across Asia and Africa. To learn more about BRAC International, please visit (www.bracinternational.org.com)

Our Core Values:

Integrity: We approach our work with honesty and integrity.

Innovation: We innovate and iterate to improve our impact.

Inclusiveness: We foster inclusion to reach those who need it most

Effectiveness: We strive for effectiveness to better serve people in poverty

If you feel you are the right match for the above-mentioned position, please follow the application process to grab your dream opportunity! 

Re-advertisement: Please note if you already applied, No need to apply again. 

External candidates are recommended to email their Resume with a cover letter and any supporting documents to bimcf.sierraleone@brac.net mentioning a brief academic background, career summary, core competence, professional certifications (if any) etc. within 250 words. 

Internal candidates are recommended to apply with their latest Resume including all job assignments in detail and a cover letter mentioning core competence and career aspiration with BRAC PIN and email to bimcf.sierraleone@brac.net copying their immediate reporting manager.

Please mention the name of the position and location applied for in the subject bar 

Application deadline: 16th February 2026

BRAC is committed to safeguarding children, young people and adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation – regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure include extensive background checks and disclosure of criminal records in order to ensure safeguarding to the fullest extent.  

“BRAC International is an equal opportunities employer”

Disclaimer: BRAC International does not impose any fees at any stage of the recruitment process and holds no liability for any claims, losses, or damages arising from fraudulent activities.