Job Description

Hospital Secretary (Fulltime) 

Introduction Masanga Hospital  

Masanga Hospital is a 150-bed tertiary care and teaching facility located in Sierra Leone, serving a  catchment area of approximately 440,000 people and receiving nationwide referrals. Masanga  Hospital has built a strong reputation within the Sierra Leone healthcare system. Our work is  underpinned by three core pillars: Clinical Care, Education, and Research. 

We are a member of the University of Sierra Leone Teaching Hospital Complex (USLTHC), and Masanga offers 5 high-quality education programs. Our students work in almost all government  hospitals across the country. Additionally, the Masanga Medical Research Unit (MMRU) drives high  quality research aimed at improving care in low-resource settings and providing career opportunities  for aspiring Sierra Leonean medical researchers. 

Masanga Hospital is in a critical phase of transitioning towards becoming a fully functional  government hospital, with support from (international) partners, by July 2026. This transition is  essential for continuing to provide essential and complex health services to the people of Sierra  Leone and for strengthening the national health system through human capacity building and  research. 

Job description  

We are seeking a highly skilled Hospital Secretary to join our leadership team. Reporting directly to  the Medical Superintendent (MS), you will play a pivotal role in overseeing the daily operations of  the hospital. As the administrative head, you will work closely with the MS and the hospital  management to execute the hospital’s transition plan and strategic directives from the Interim  Management Board. You will be the central figure in managing a complex organizational structure  and maintaining strong relationships with our various partner organizations. Within these roles, you  will have the following responsibilities: 

– Collaborate closely with the Medical Superintendent (MS) and hospital management to ensure  smooth and efficient daily operations. 

– Lead the Hospital Management Team, ensuring the efficient functioning of administrative functions  including HR, finance, logistics, and communication. 

– Together with the MS, oversee organizational development and lead change management and  reorganization processes. 

– Act as secretary to the Interim Management Board, managing meeting schedules and  documentation. 

– Chair the ‘Harmonization and Alignment Group’ to ensure coordination between key partners,  including CapaCare, German Doctors, MMRU, and Tonkolili District College of Health Sciences.

– Jointly manage the hospital’s external relations with the MS, including advocacy, lobbying, and  partnership development. 

– Lead the hospital’s fundraising and grant writing efforts, in close collaboration with the MS. 

Tasks (not limited): 

– Manage daily hospital operations in close coordination with the MS. 

– Organize and prepare bi-weekly meetings for the Hospital Management and the ‘Harmonization  and Alignment Group.’ 

– Communicate with the Ministry of Health and other stakeholders to drive the hospital’s transition  and strategic goals. 

– Collaborate with the finance manager to prepare and manage the hospital’s budget. – Ensure regular reporting to the Interim Management Board, partners, and donors. – Oversee performance management of hospital staff in collaboration with the HR manager. 

Key Skills (in addition to the above listed requirements)  

– Strong leadership and management skills, especially in diverse teams (national and international). – Experience in managing organizational development and leading change processes. – Strong negotiation and consensus-building skills. 

– Strong analytical and problem-solving skills. 

– Clear and effective communication skills, with the ability to train and mentor others. – Strong organizational and prioritization skills. 

– Ability to think strategically, make decisions, and solve complex challenges. – Strong networking and relationship-building capabilities. 

– Clear commitment to integrity, with zero tolerance for corruption or abuse. – Written and verbal fluency in English. 

What We Offer 

– A meaningful role in a dynamic and impactful healthcare organization. 

– Support for accommodation and relocation, if applicable. 

How to Apply: 

Submit your application by filling in the online form under the below link:  

https://forms.gle/q6H9gbKP1uLcJG3x9 

In the online form you have to fill your personal data and you have to upload your: 

– Evidence of highest qualification (ie certificate) 

– Motivation letter (max 500 words) 

– CV (max 2 pages) 

– Reference from most recent employer (including name, email and phone number)  

All the required documents should be combined into one PDF file. You will have to upload this one  PDF file in the online form.  

NOTE: Applications that are not complete will not be taken into account.  

Apply before 20 December december 12.00 hr midnight.  

Applications will be reviewed on a rolling basis, and the position will remain open until filled. Only  shortlisted candidates will be contacted.