Term of Reference – Program Associate  

Job Description

International Republican Institute 

Term of Reference – Program Associate  

Sierra Leone Field Office  

Job Summary: 

Position Title: Program Associate 

Position Duration: TBD  

Duty Station: Freetown, Sierra Leone 

Start Date: Subject to Donor Approval 

Reports to: Resident Program Director  

Introduction: 

IRI employees are responsible for carrying out the organization’s mission and demonstrating the  Core Values in their daily operations. The Core Values, which are IRI’s foundational building  blocks include:  

▪ Excellence– We believe in quality results delivered by investing in people. 

▪ Freedom– We believe in exploration and experimentation to be agile and responsive. 

▪ Respect- We believe in trust, empathy, and empowering people.  

▪ Teamwork- We believe in diversity, inclusion, and the power of global collaboration. 

▪ Transparency– We believe in open communication and clear decision-making.

  ▪ Accountability- We believe in personal responsibility as the foundation of success. 

About IRI in Sierra Leone  

The International Republican Institute works to support civil society and the political and reforms  process in Sierra Leone. Since 2017, the organization has been actively engaged in supporting the  electoral processes through democratic civil society organizations and the political processes. IRI  technical support aims to build skills and expertise of stakeholders to perform their roles in line  with democratic principles and improve collaboration amongst. IRI has an office in Freetown  where its operations are managed, and it works with partners wherever they are based. 

About the Role of the Program Associate  

The Program Associate provides programmatic, administrative, fiscal, logistical, and monitoring,  evaluation and learning support for current and developing programs in Sierra Leone. The 

Program Associate will be based in Freetown and will support the program office in various  aspects of the program including support and logistics for organizing activities, monitoring  evaluation and learning, activity reporting and donor reporting. The RPD will manage this position holder. More specifically, the PA will be required to: 

Position Description/Primary Functions: 

▪ Provide Programmatic, procurement/finance, logistical, administrative, monitoring,  evaluation and learning support before, during and after program events.

▪ Responsible for filing and keeping program records including minutes of office and program  meetings/activities. 

▪ Supports the Program Team to implement activities and ensure compliance, including  logistical support for program activities and events. 

▪ Tracks and follows-up on pending procurement requests, approvals and monitoring once  approved. 

▪ Conduct research and assist in creation of presentation slides, program agendas and  concept papers. 

▪ Responsible for filing and keeping program records including minutes of program meetings,  attendance sheet, program sheets, banners and activities. 

▪ Assists in monitoring program activities related to the approved work plan.

▪ Support efforts to evaluate and use information related to the approved work plan.

▪ Participates in budget analysis regularly. 

▪ Proofreading and editing, for grammar and style, correspondence, and documents before  signatures.  

▪ Supports IRI’s communication strategy including IRI’s branding and outreach plans on  projects assigned, including drafts and updates program summaries and other outreach  materials, drafts web stories, tweets, etc. 

▪ Set up meetings and appointments and prepare files with background materials. 

▪ Responsible to draft weekly report and actively participate in drafting of quarterly donor  reports 

▪ Travels as needed for program support and implementation. 

▪ Performs other duties as assigned. 

Position Requirements 

▪ Undergraduate degree in political science, international relations, economic, social work, or  related fields. 

▪ 0-2 years of experience in international development or related field 

▪ Excellent writing, Research and Communication skills. 

▪ Basic knowledge and skill in Monitoring, Evaluation and Learning practices 

▪ Advanced knowledge of the Microsoft Office suite, and a strong familiarity with desktop  publishing software, social media, and online applications. 

Address for the application:

Interested and qualified candidates are encouraged to submit their letter of application, and CV (Not more than 3 pages) to email cwischmeyer@iri.org no later than 4 pm, April 25, 2024.The  subject of the email should be ‘IRI Program Associate Sierra Leone’