Tender Notice : Request for Quotation for the Supply of Reagents/Laboratory Items to Conduct the Nationwide Laboratory Assessment for CRS-SL Freetown Office (Re-launch)
Job Description
| Tender Name: Request for Quotation for the Supply of Reagents/Laboratory Items to Conduct the Nationwide Laboratory Assessment for CRS-SL Freetown Office (Re-launch)
Tender Number: SL5257/SL5287 – Freetown Timeline:
Evaluation method: Least Cost selection i.e among bidders who are fully technically compliant and equivalent, award to the lowest price. Incoterm: DAP Delivery Location: CRS Sierra Leone office 6 Jagiko Drive Office Regent Road Hill Station, Freetown. The selected supplier will bear all costs up to delivery. If you have any question, please contact: +23279250637 |
| Delivery Instructions: Interested vendors may submit their bids via one of the following methods:
Bidders can submit their proposals in two (2) separate sealed envelopes, enclosed in an outer sealed clearly labeled with the RFQ reference number:
Complete, stamped and signed offer to be delivered in sealed envelope on or before 26th February 2026 2PM GMT with tender number and description on it (SL5257/SL5287– Supply of Reagents/Laboratory Items to Conduct the Nationwide Laboratory Assessment for CRS-SL Freetown Office) to CRS head office located at 6 Jagiko Drive Hill Station, Freetown.
Bidders must submit two (2) separate ZIP files corresponding to:
Online application must be submitted by email to SL.bids@crs.org on (SL5257/SL5287– Supply of Reagents/Laboratory Items to Conduct the Nationwide Laboratory Assessment for CRS-SL Freetown Office) The file should not exceed 15 MBs. For further information about CRS office address please contact: +23279250637 |
Payment Terms
- The quotation should remain valid for a period of at least ninety (90) days from the submission closing date.
- Payment shall be after delivery, within 30 working days of receiving the correct & detailed invoice.
- Payment shall be via bank transfer or check.
- Payment shall be made upon verification and acceptance of goods by purchase order and upon presentation of correct, itemized invoices.
| Acceptance of Payment Terms Do you accept the above payment terms? Yes No |
| Mandatory Administrative Eligibility (Pass/Fail) Bidder must submit the following mandatory administrative documents at the time of bid submission:
Failure to submit either of the above documents at bid submission will result in the bid being declared non-responsive and excluded from evaluation. |
| Additional Requirements Offers that do not meet the following will be automatically rejected regardless of price:
Offers must be complete, signed in a clear date and stamped on all pages. |
| Financial Evaluation Only Envelope 2/ Zip file 2 of responsive bids will be evaluated. The Evaluation Committee will check all quotations for calculation mistakes. Any technically compliant bid may be corrected as follows:
Awarded Bidder The lowest corrected price among technically compliant bids wins. |
| Pre‑Award Administrative Verification The following documents are required prior to contract signature or issuance of a Purchase Order and will be verified during pre-award due diligence for the successful bidder:
The successful bidder will be required to submit these documents within 24 hours after notification of award. Failure to regularize pre-award administrative requirements may result in cancellation of the award and award to the next ranked bidder. Additional Contractual Documentation The successful bidder may be required to submit additional contractual documents prior to contract/purchase order signature, including but not limited to:
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| Company name: |
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| Legal address: |
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| Telephone Number: |
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| Email: |
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| Representative Name: |
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| City council registration certificate Number: | ||||
| 15% GST registration Number: | ||||
| Delivery Period | ||||
| Right Specification confirmation as indicated on attachment 1 (Yes/No) | ||||
| Shelf Life/Expiry Date (From August 2025) | ||||
| Compliance with ISO/IEC standards (Yes/No) | ||||
| Proof of quality assurance checks by SL Standard Bureau | ||||
| Do you have partnerships with any other companies (such as shared management / staff / office / bank account)? Do you cooperate with any other companies in preparing offers or providing of goods or services? | ||||
| If the answer to the previous question is yes, please provide details here including the names of partner companies. | ||||
| Other comments: | ||||
| Experience / references for the related work of experience (Please attached any related contract, purchase order, certificate, etc.) that does not exceed 10 pages. References MUST include contact information.
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| Signature
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| Date
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Attachment (1) Scope of Work & Description
Lot 1: SL5287 Supply of Reagents for the REACH MALARIA
| Item# | Designation | Specification | Quantity | UOM | Proposed Unit Price NLE | Total Price NLE |
| 1 | Giemsa staining solution | Giemsa staining solution 500ml | 40 | Packet | ||
| 2 | Buffer tablets Ph 7.2 | Buffer tablets Ph 7.2 each tab for 1 ltr solution, 100 tab | 40 | Litre | ||
| 3 | Methanol | Methanol (methyl alcohol), min 99%, 1L | 40 | Packet | ||
| 4 | Immersion Oil | Immersion Oil (100mls) | 40 | Litre | ||
| 5 | Microscope slides | Microscope slides 76x26mm with frosted end (100 pcs) | 40 | Packet | ||
| 6 | Examination gloves | Examination gloves latex medium /large, 100 pcs | 40 | Packet | ||
| 7 | Distilled water | Distilled water 1L | 40 | Litre | ||
| Sub Total in SLE | ||||||
| 15% GST in SLE | ||||||
| Total in SLE | ||||||
Lot 2:( SL5287) MDRT Laboratory Items CRS-SL Freetown Office
| Item | Designation | Quantity | UOM | Proposed Unit Price NLE | Total Price NLE |
| 1 | Frosted microscope slides | 50 | packet | ||
| 2 | Spoons (plastic type) Blue filters (Whatman’s 903) | 3 | packet | ||
| 3 | Lens tissues (packet) | 5 | Packet | ||
| 4 | Oil immersion (100ml/bottle) | 20 | packet | ||
| 5 | Power strips (surge extention cords) for plugging multiple microscopes (Universal Extension with USB Port. 5 ways)) | 10 | each | ||
| 6 | Tally counters (Extra Large Mechanical) | 25 | each | ||
| 7 | Timing clock with alarm ( Multi-Function Electronic Alarm Clock Timer with Flashing ) | 10 | each | ||
| 8 | Gloves (small) | 1 | packet | ||
| 9 | Plastic buckets without cover 20 liters | 2 | packet | ||
| 10 | Plastic bowls 10 liters | 2 | Packet | ||
| 11 | Retractable Lancets (for blood collection) | 5 | packet | ||
| 12 | Sharps containers (Cartoon/box type medium size) | 50 | each | ||
| 13 | Staining jars (coupling jars) capacity 5 slides | 30 | each | ||
| 14 | Towel or cloth-dryer options Giemsa solution (100ml per bottle) | 100 | packet | ||
| 15 | Jerrican (25 liter) for storage of buffered water_ pH 7.2 | 5 | each | ||
| 16 | Buffer tablets pH 7.0 (100 tabs per cup) | 1 | litter | ||
| 17 | pH meter and calibration standards/pH test strips (PH test kits) | 1 | each | ||
| 18 | Veronica buckets Disinfectants (Clorox/ liquid chlorine) | 10 | each | ||
| 19 | Methanol (methyl alcohol), min 99%, 1L | 15 | packet | ||
| 20 | Ethanol (alcohol liter) | 10 | each | ||
| 21 | Hand sanitizer (60% alcohol 500 mls) | 15 | each | ||
| Sub-Total | |||||
| GST 15% | |||||
| Total |
ATTACHMENT (2) – CODE OF CONDUCT
SUPPLIER / SERVICE PROVIDER CODE OF CONDUCT
Catholic Relief Services (CRS) has committed to the principles of responsible sourcing, and we expect our suppliers and service providers to fully follow the applicable contractual obligations to include CRS terms & conditions, local and relevant/otherwise applicable laws and to adhere to internationally recognized environmental, social, and corporate governance standards. We also expect our suppliers to implement these standards with their suppliers and subcontractors, as inspired by the United Nations Global Compact initiative, the United Nations Guiding Principles and Human Rights, the International Labor Organization’s Declaration on Fundamental Principles and Rights at Work, ETI Base Code, and applicable CRS’ Policies, Procedures and Standards.
1) SOCIAL
- Prohibit all forms of harassment, sexual harassment, exploitation and abuse, including sexual exploitation and abuse, and trafficking in persons. All sexual activity with a child, defined as person under the age of 18 years, is considered sexual abuse regardless of local age of consent.
- Have mechanisms in place to actively prevent, address, and respond to harassment, sexual harassment, exploitation and abuse, including sexual exploitation and abuse, and trafficking in persons.
- Support the protection of internationally proclaimed human rights and prohibit forced, bonded, and involuntary labor and child labor.
- Do not recruit or employ children under the age of 15 years. Do not recruit or employ children under 18 years for work that is mentally or physically dangerous or interferes with schooling.
- Treat employees with dignity and respect and supply a workplace that is safe and hygienic, complies with national laws, and is free from discrimination on the basis of race, gender, age, religion, sexuality, culture or disability.
- Provide accessible and confidential reporting mechanisms for employees and other stakeholders to report concerns or suspicions of any forms of harassment, abuse and exploitation described above and potentially unlawful practices by management or employees.
- Commit to protecting reporters or whistleblowers from retaliation.
- Uphold the freedom of association and the right to collective bargaining as set out within applicable laws.
- Ensure wages and working hours meet national legal standards.
2) GOVERNANCE
- Abide by all applicable national and international trade laws and regulations including but not limited to antitrust, trade controls, and sanction regimes.
- Consider business integrity as the basis of business relationships.
- Prohibit all types of bribery, corruption, money laundering and terrorism financing
- Forbid gifts to private or public officials that aim to influence business decisions or otherwise encourage them to act contrary to their obligations.
- Respect the privacy and confidential information of all your employees and business partners as well as protect data and intellectual property from misuse.
- Have data protection and managements standards in place that address data collection, safeguarding, sanitation and disposal. The data owner is aware of the data provision terms and conditions and supplies consent as per CRS Responsible Data Values and Principles
- Implement a proper Compliance Management policy and procedure, which facilitate compliance with applicable laws, regulations, and standards.
3) ENVIRONMENT
- Follow all applicable environmental, health and safety regulations.
- Promote the safe and environmentally sound development, manufacturing, transport, use and disposal of your products.
- Ensure by using proper management policies and procedures that product quality and safety meet the applicable requirements.
- Protect your employees’ and neighbors’ life and health, as well as the public at large against hazards inherent in your processes and products.
- Use resources efficiently, apply energy-efficient and environmentally friendly technologies and reduce waste, as well as emissions to air, water, and soil.
Because CRS is a recipient of numerous grants or contracts provided by governmental, public, and private donors, all suppliers and service providers are hereby notified that other donor-specific compliance measures may be included in the legal instrument through which goods or services are procured.
CRS reserves the right to conduct due diligence audits or assessments to ensure your compliance and will take reasonable steps to investigate or otherwise take appropriate action to address concerns. CRS reserves the right to terminate any relationship for non-adherence to the abovementioned requirements.
Should you have any concerns or suspicions of any forms of harassment, abuse and exploitation described above and in CRS’ Safeguarding Policy, illegal or improper conduct, CRS requires you to report through any of the following channels:
- CRS Management
- CRS Whistleblower site: http://bit.ly/crshotline
- Email: alert@crs.org
- Phone/Skype: 1-866-295-2632
- Mail: (mark “Confidential”) Attention: General Counsel
Catholic Relief Services
228 W. Lexington Street
Baltimore, MD 21201
Ensuring the principles of sustainable development in our supply chain is important to CRS. We hope that as our partner you show your commitment via compliance with your own code of conduct or company policies that embrace these standards.
In accepting business from CRS in the form of a purchase order, contract, or agreement, you are implicitly accepting your organization’s roles and responsibilities outlined in this document
