Front Desk / Personal Assistant

Job Description

Vacancy Announcement 

Position: Front Desk / Personal Assistant 

Department: Administration 

Location: Freetown 

Reports to: HR / Admin Manager 

Posted on: 1st May 2026 

We are seeking a highly organized and professional Front Desk / Personal Assistant to join our  team. This role is pivotal in ensuring seamless office operations, delivering exceptional client  service, and providing direct administrative support to Managing Director. The successful  candidate will embody professionalism, discretion, and efficiency while representing the company  as the first point of contact and requires excellent communication skills, strong organizational  ability, and a professional demeanor 

Who we Are 

We are a respected engineering firm based in Sierra Leone, committed to delivering high-quality,  sustainable, and innovative solutions that consistently exceed client expectations. Our work is  guided by collaboration, transparency, and responsible decision-making, ensuring that every  project contributes to long-term social, economic, and environmental progress. 

Vision and Mission 

Our vision is to become a renowned firm recognized for employing innovative, sustainable, and  environmentally friendly solutions in infrastructure delivery across Sierra Leone and the wider  region. The mission is to provide cost-effective engineering solutions that align with client needs  while positively impacting social, environmental, and economic aspects. This reflects a  commitment to building a better future through responsible engineering practices. 

We operate across several critical sectors: 

Transport Infrastructure: Designing efficient and resilient systems that enhance connectivity and  community growth. 

Buildings: Delivering comprehensive civil infrastructure projects tailored to client needs with a  focus on sustainability. 

Water Infrastructure: Ensuring clean water access and effective wastewater management through  eco-friendly solutions. 

Procurement, Marketing & Logistics: Streamlining supply chains, optimizing delivery, and  supporting brand impact with efficient strategies.

Key Responsibilities 

∙ Manage front desk operations and welcome clients/visitors  

∙ Handle incoming calls, emails, and correspondences 

∙ Schedule meetings, appointments, and manage calendars  

∙ Provide administrative support to management and technical teams  ∙ Ability to take and prepare accurate meeting minutes 

∙ Maintain office records and filing systems  

∙ Coordinate travel arrangements and logistics  

∙ Ensure smooth day-to-day office operations  

Requirements 

∙ Minimum of a Diploma or Degree in Business Administration or related field  ∙ Proven experience in a similar role (Front Desk, Administrative Assistant, or PA)  ∙ Strong proficiency in Microsoft Office (Word, Excel, Outlook)  ∙ Excellent verbal and written communication skills  

∙ Strong organizational and multitasking abilities  

∙ Professional appearance and attitude  

∙ Ability to handle confidential information with discretion  

Preferred Skills 

∙ Ability to manage appointments and handle inquiries efficiently ∙ Excellent verbal and written communication 

∙ Basic knowledge of office management systems  

∙ Strong customer service and interpersonal skills 

∙ Good organizational and multitasking abilities  

∙ Proficiency in Microsoft Office and basic office systems 

What We Offer 

∙ Competitive remuneration (Salary: Negotiable)  

∙ Professional working environment  

∙ Opportunities for growth and development  

How to Apply 

Interested candidates should send their CV and a cover letter to: shebron@ics-sl.com Deadline: 10th May 2026