Request for Quotation for Hotel Accommodation Services for 30 participants for 4 Weeks for MDRT Activities – REACH (Re-launch)
Job Description
| Tender Name: Request for Quotation for Hotel Accommodation Services for 30 participants for 4 Weeks for MDRT Activities – REACH (Re-launch) Tender Number: SL5421 Hotel Accommodation Services–
Evaluation method: Least Cost selection i.e among bidders who are fully technically compliant and equivalent, award to the lowest price. If you have any questions, please contact: +23279250637 |
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Payment Terms
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| Acceptance of Payment Terms Do you accept the above payment terms? Yes No |
| Mandatory Administrative Eligibility (Pass/Fail) Bidder must submit the following mandatory administrative documents at the time of bid submission:
Failure to submit either of the above documents at bid submission will result in the bid being declared non-responsive and excluded from evaluation. |
| Additional Requirements Offers that do not meet the following will be automatically rejected regardless of price:
Offers must be complete, signed in a clear date and stamped on all pages. |
| Financial Evaluation Only Envelope 2/ Zip file 2 of responsive bids will be evaluated. The Evaluation Committee will check all quotations for calculation mistakes. Any technically compliant bid may be corrected as follows:
Awarded Bidder The lowest corrected price among technically compliant bids wins. |
| Pre‑Award Administrative Verification The following documents are required prior to contract signature or issuance of a Purchase Order and will be verified during pre-award due diligence for the successful bidder:
The successful bidder will be required to submit these documents within 24 hours after notification of award. Failure to regularize pre-award administrative requirements may result in cancellation of the award and award to the next ranked bidder. Additional Contractual Documentation The successful bidder may be required to submit additional contractual documents prior to contract/purchase order signature, including but not limited to:
Vendor Declaration Form. |
| Company name: |
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| Telephone Number: |
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| Email: |
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| Representative Name: |
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| City council registration certificate Number: | ||||
| 15% GST registration Number: | ||||
| Delivery Period | ||||
| Right Specification and size confirmation as indicated on attachment 1 (Yes/No) | ||||
| Do you have partnerships with any other companies (such as shared management / staff / office / bank account)? Do you cooperate with any other companies in preparing offers or providing of goods or services? | ||||
| If the answer to the previous question is yes, please provide details here including the names of partner companies. | ||||
| Other comments: | ||||
| Experience / references for the related work of experience (Please attached any related contract, purchase order, certificate, etc.) that does not exceed 10 pages. References MUST include contact information.
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| Signature
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| Date
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Attachment Description
| No | Description | Specification | Quantity | Number of Days | UOM | Proposed Unit Price SLE | Total Price SLE | |
| 1 | Hotel Accommodation | Hotel Room with dinner for 25 participants for 5 days (1st Week) for MDRT Activities | 30 | 6 | days | |||
| 2 | Hotel Accommodation | Hotel Room with dinner 25 participants for 5 days (2nd Week) for MDRT Activities | 30 | 6 | days | |||
| 3 | Hotel Accommodation | Hotel Room with dinner 25 participants for 5 days (3rd Week) for MDRT Activities | 30 | 6 | days | |||
| 4 | Hotel Accommodation | Hotel Room with dinner for 25 participants for 5 days (4th Week) for MDRT Activities | 30 | 6 | days | |||
| SUB TOTAL IN SLE | ||||||||
| 15% GST IN SLE | ||||||||
| TOTAL IN SLE | ||||||||
Event dates: TBD
No. of days: 24 days
No. of participants: 30
Requirements: Hotel Room Accommodation with dinner
ATTACHMENT (2) – CODE OF CONDUCT
SUPPLIER / SERVICE PROVIDER CODE OF CONDUCT
Catholic Relief Services (CRS) has committed to the principles of responsible sourcing, and we expect our suppliers and service providers to fully follow the applicable contractual obligations to include CRS terms & conditions, local and relevant/otherwise applicable laws and to adhere to internationally recognized environmental, social, and corporate governance standards. We also expect our suppliers to implement these standards with their suppliers and subcontractors, as inspired by the United Nations Global Compact initiative, the United Nations Guiding Principles and Human Rights, the International Labor Organization’s Declaration on Fundamental Principles and Rights at Work, ETI Base Code, and applicable CRS’ Policies, Procedures and Standards.
1) SOCIAL
- Prohibit all forms of harassment, sexual harassment, exploitation and abuse, including sexual exploitation and abuse, and trafficking in persons. All sexual activity with a child, defined as person under the age of 18 years, is considered sexual abuse regardless of local age of consent.
- Have mechanisms in place to actively prevent, address, and respond to harassment, sexual harassment, exploitation and abuse, including sexual exploitation and abuse, and trafficking in persons.
- Support the protection of internationally proclaimed human rights and prohibit forced, bonded, and involuntary labor and child labor.
- Do not recruit or employ children under the age of 15 years. Do not recruit or employ children under 18 years for work that is mentally or physically dangerous or interferes with schooling.
- Treat employees with dignity and respect and supply a workplace that is safe and hygienic, complies with national laws, and is free from discrimination on the basis of race, gender, age, religion, sexuality, culture or disability.
- Provide accessible and confidential reporting mechanisms for employees and other stakeholders to report concerns or suspicions of any forms of harassment, abuse and exploitation described above and potentially unlawful practices by management or employees.
- Commit to protecting reporters or whistleblowers from retaliation.
- Uphold the freedom of association and the right to collective bargaining as set out within applicable laws.
- Ensure wages and working hours meet national legal standards.
2) GOVERNANCE
- Abide by all applicable national and international trade laws and regulations including but not limited to antitrust, trade controls, and sanction regimes.
- Consider business integrity as the basis of business relationships.
- Prohibit all types of bribery, corruption, money laundering and terrorism financing
- Forbid gifts to private or public officials that aim to influence business decisions or otherwise encourage them to act contrary to their obligations.
- Respect the privacy and confidential information of all your employees and business partners as well as protect data and intellectual property from misuse.
- Have data protection and managements standards in place that address data collection, safeguarding, sanitation and disposal. The data owner is aware of the data provision terms and conditions and supplies consent as per CRS Responsible Data Values and Principles
- Implement a proper Compliance Management policy and procedure, which facilitate compliance with applicable laws, regulations, and standards.
3) ENVIRONMENT
- Follow all applicable environmental, health and safety regulations.
- Promote the safe and environmentally sound development, manufacturing, transport, use and disposal of your products.
- Ensure by using proper management policies and procedures that product quality and safety meet the applicable requirements.
- Protect your employees’ and neighbors’ life and health, as well as the public at large against hazards inherent in your processes and products.
- Use resources efficiently, apply energy-efficient and environmentally friendly technologies and reduce waste, as well as emissions to air, water, and soil.
Because CRS is a recipient of numerous grants or contracts provided by governmental, public, and private donors, all suppliers and service providers are hereby notified that other donor-specific compliance measures may be included in the legal instrument through which goods or services are procured.
CRS reserves the right to conduct due diligence audits or assessments to ensure your compliance and will take reasonable steps to investigate or otherwise take appropriate action to address concerns. CRS reserves the right to terminate any relationship for non-adherence to the abovementioned requirements.
Should you have any concerns or suspicions of any forms of harassment, abuse and exploitation described above and in CRS’ Safeguarding Policy, illegal or improper conduct, CRS requires you to report through any of the following channels:
- CRS Management
- CRS Whistleblower site: http://bit.ly/crshotline
- Email: alert@crs.org
- Phone/Skype: 1-866-295-2632
- Mail: (mark “Confidential”) Attention: General Counsel
Catholic Relief Services
228 W. Lexington Street
Baltimore, MD 21201
Ensuring the principles of sustainable development in our supply chain is important to CRS. We hope that as our partner you show your commitment via compliance with your own code of conduct or company policies that embrace these standards.
In accepting business from CRS in the form of a purchase order, contract, or agreement, you are implicitly accepting your organization’s roles a responsibilities outlined in this document
