Request for Tender (RFT) – provision of Case Studies of Locally Led Humanitarian and Development Approaches – Sierra Leone
Job Description
Request for Tender (RFT)
Trócaire Sierra Leone invites tenders for the provision of Case Studies of Locally Led Humanitarian
and Development Approaches – Sierra Leone. Renderers’ must demonstrate that they have the
resources and expertise to supply the goods and/or services required.
Tender Release Date: 8th May 2026
Deadline for tender submission: 12:00 PM 22nd May 2026
1. Introduction
Tenders are invited from suppliers who wish to be considered for selection as the supplier of below
services and/or goods Trócaire.
This tender document deals with:
• Section 2: Confidentiality
• Section 3: Profile of Trócaire
• Section 4: Background
• Section 5: Scope of the work
• Section 6: Content and format of Tenders
• Section 7: General Terms and Conditions
• Section 8: Conflict of Interest
• Section 9: Contract Period
• Section 10: Intellectual Property
• Section 11: Termination of Contract
• Section 12: Evaluation of Tenders
• Section 13: Submission of Tenders
2. Confidentiality
Trócaire will treat the content of all tenders as strictly confidential, and information provided in the
tenders will be used solely for the purpose of deciding on the award of a contract as described in this
document.
3. Profile of Trócaire
Trócaire is the official overseas development agency of the Catholic Church in Ireland. Trócaire was
established to express the concern of the Irish Catholic Church for any form of human need, but
particularly for the needs and challenges faced by communities in the global south. Together with our
partners, we work towards supporting women, men and communities for long-term change. In
Ireland, we raise awareness about the causes of poverty through our outreach programmes in the
education sector, through parish networks, and through our public campaigns and advocacy work.
More information about Trócaire is available at www.trocaire.org.
In Sierra Leone Trócaire was established in 1995 implementing programmes on governance, human
rights, women’s empowerment, prevention, response to gender-based violence, sustainable
livelihoods, climate change, peacebuilding, and humanitarian response. We work in partnership with
several local Civil Society Organizations that directly implement projects in communities in Port Loko,
Kambia, Karene, Bombali, Kono, Bo, Kenema, Western Area Rural and Urban districts.
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4. Background
Trócaire has worked in partnership with local and national civil society organisations for over 50 years.
These partnerships include local and national NGOs, church-based organisations, and civil society
networks working on humanitarian and development efforts in their own contexts. Over the past
number of years there is increased interest in and focus on the effectiveness of locally led responses.
As part of the recent Strategic Plan review and through feedback with external donors, it is clear that
we have not done enough to document the impact of this approach.
In this context, Trócaire is now developing a number of case studies that will document changes and
outcomes emerging from our partnerships with local and national organisations. These case studies
will inform organisational learning on partnership practice and contribute to evidence to support
discussions on locally led humanitarian and development processes with donors and other
stakeholders.
In Sierra Leone, Trócaire works with 17 local and national organisations, three of which have been
selected for this initiative. This consultancy will support the documentation of partnership experiences
and outcomes for the selected organisations within this country context.
5. Scope of goods and services required
This consultancy is part of a broader evidence initiative covering 4–5 country programmes. A global
consultant leads the overall initiative, developing the shared methodology, tools, and case study
template, and prepares the final case studies. The country-based consultant supports this work by
gathering information and preparing draft case studies in Sierra Leone.
The country-based consultant will produce Sierra Leone draft case studies. Each case study will be
approximately 2–4 pages in length and will include photos and quotes from partner representatives
and programme participants, subject to consent.
5.1 Objectives of Consultancy:
The objective of this consultancy is to support the development of case studies that document and
analyse the impact of locally led development (LLD) on changes within partner organisations and
programmes in Sierra Leone. The case studies will draw on examples related to institutional
development, partner voice and influence, and flexible funding arrangements.
The consultant will:
• Review Organisational developments within partner organisations, including changes in
systems, practices, and resilience, and how these have evolved over time in the context of
partnership with Trócaire.
• Programme-level outcomes emerging from these organisational changes within ICSP.
• The evolution of leadership roles within women-centred organisations engaged in partnership
with Trócaire.
• How partners have drawn on flexible funding to lead emergency responses and what this has
enables
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• How partners have participated in and influence decisions in various localisation platforms.
5.2 Deliverables
The country-based consultant will deliver the following outputs.
• Brief workplan. A short plan (1–2 pages) setting out the proposed approach, interview
schedule, and timeline for the country assignment.
• Completed data collection. Notes, documentation reviewed, and consent forms from
interviews and group discussions.
• Draft case studies. Initial drafts shared with the country office and partner organisations for
review and verification.
• Revised draft case studies. Revised drafts incorporating feedback from the country office and
partners, submitted to the global consultant.
• Supporting materials. Photos (with consent documentation), direct quotes, and any other
materials requested by the global consultant.
6. Content and Format of Tenders
6.1 Required Expertise
• The consultant(s) should possess the following qualifications:
• Professional experience in development, humanitarian, or civil society work in Sierra
Leone or the region.
• Direct experience working with local or national civil society organisations.
• Familiarity with current discourse and practice related to localisation and locally led
development.
• Experience in qualitative research, including semi-structured interviewing and
documentation.
• Strong written communication skills for producing clear, accessible case study drafts.
• Language skills: fluency in English and Krio
• Graduate degree in social sciences, development studies, public policy, or a related
field, or equivalent professional experience.
7. General Terms and Conditions of this RFT
7.1 Trócaire does not bind itself to accept the lowest priced tender.
7.2 Trócaire does not guarantee exclusivity and reserves the right to engage other companies for the
same services (if required) during the term of the contract.
7.3 Trócaire shall be free to:
o To accept the whole, or part only, of any tender.
o To accept none of the proposals tendered.
o To republish this Request for Tenders.
7.4 In the event of not accepting any of the tender submissions received on foot of this RFT, Trócaire
shall be free to make such arrangements as it considers necessary in relation to the provision of the
goods/services.
7.5 Trócaire will not be liable for any costs or expenses incurred in the preparation of a tender.
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7.6 The Contract shall be considered as a contract made in Sierra Leone, according to Sierra Leone law
and subject to the exclusive jurisdiction of the Sierra Leone courts.
7.7 The Standard Terms and Conditions to which Trócaire expects all of its supplier to respect is
attached in Appendix 1.
7.8 The Suppliers Code of Conduct to which Trócaire expects all of its suppliers to respect is attached
in Appendix 2.
8. Conflicts of interest
8.1 Any conflicts interest involving an applicant must be fully disclosed to Trócaire. Failure to disclose
a conflict may disqualify an applicant or invalidate an award of the contract. Applicants are required
to declare any current or past work which might reasonably be considered to represent a conflict of
interest. It will be for Trócaire to decide if a material conflict of interest exists and applicants in doubt
in this regard should seek the advice of Trócaire.
9. Contract Type and Period
8.2 The contract will be a fixed term service level contract anticipated to be delivered within estimated
duration of 30 days starting from 1st of June. The service contract is anticipated to be signed in by the
end of May, with the work beginning in June 2026. The services will be delivered over 30 days period
in consultation with Trócaire.
10. Intellectual Property
10.1 Any concept, guidelines or other material developed during the contract will be considered the
property of Trócaire and may be used by Trócaire at any time.
11. Termination of Contract
11.1 Trócaire reserves the right to terminate the contract at any stage on payment of reasonable and
agreed costs accrued to the date of termination. The contract may be terminated by either party on
giving appropriate written notice.
11.2 If at any stage during the contract, the goods / services delivered by the tenderer is found to be
unsatisfactory, the contract may be terminated by Trócaire. In the event of such a termination, the
tenderer will only be entitled to receive payment in relation to the acceptable goods / services
rendered at that time.
12. Safeguarding
12. 1 All consultants who work for Trócaire will be required to sign and abide by Trócaire’s official
position statement on exploitation and abuse, including zero-tolerance for sexual exploitation and
abuse. Trócaire recognises that abuse of power has led, and continues to lead, to many forms of
exploitation and abuse. The nature of Trócaire’s work creates a power differential between those
employed by or working with Trócaire and programme participants and partners. Trócaire
acknowledges that the potential exists for those who work with programme participants and partners
to abuse their position of power. Trócaire’s commitment to safeguarding is inclusive of its staff and all
those with whom it comes into contact through its work.
13. Evaluation of Tenders
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13.1 Each application will be evaluated based on technical quality; background and experience of the
consultant; and value for money. Shortlisted consultants will be invited to interview, which may be
conducted in person or online.
• Proposals will be evaluated based on the following criteria:
• Technical Proposal (70%):
• Understanding of the Assignment (20%): How well the consultant understands the
objectives, scope, and expected outcomes of the consultancy.
• Methodology (20%): Clarity of the proposed approach, including the methodology for
case study development.
• Relevant Experience and Expertise (30%): Evidence of past experience and technical
expertise relevant to the assignment, including country or regional knowledge.
• Financial Proposal (30%):
• Cost Efficiency (30%): The consultant’s proposed budget. The financial proposal should
be competitive and justify costs relative to the scope of work.
13.2 During the evaluation period clarification may be sought in writing from tenderers. Responses to
requests for clarification may not materially change any elements of the tenders submitted.
13.3 No unsolicited communications from tenderers will be accepted or entertained during the
evaluation period.
13.4 A shortlist of those who have tendered may be drawn up and a certain number of those who
have tendered may be invited to make a final presentation of their tender.
13.5 All payment related to this assignment is subject to the deduction of 20% Withholding Tax and
this amount will be paid directly to National Revenue Authorities on your behalf.
14. Submission of Tenders
14.1 Technical Proposal (max 4 pages) – outlining your understanding of the TOR, the methodology
that will be used in undertaking the assignment, work plan, and team composition, including CVs and
3 references for similar assignments.
14.2 Financial proposal (maximum 1 page) outlining all relevant costs, including consultant fees.
14.3 Your expression of interest to undertake the consultancy marked “Trócaire Case Studies of Locally
Led Humanitarian and Development Approaches – Sierra Leone.” – should be submitted electronically
to tenders@trocaire.org.
14.4 The deadline for the receipt of tenders is 5:00 PM 22nd May 2026.
14.5 Any queries relating to this request for tender should be directed to by e-mail to the admin-
beatrice.erete@trocaire.org
1. Appendices
• Appendix 1 – Standard Terms and Conditions for procurement
• Appendix 2 – Suppliers Code of Conduct