Programme Manager – Livelihood

S/he will be responsible for ensuring day to day oversite of project district budget, reporting and implementation of MEAL and procurement plans and with Line Manager ensure harmonisation of project activities and cross district learning.  S/he will coordination with Concern’s other projects and representation of the Yoti Yoti project in external meetings and related events at the District Level as well as build and maintain positive relationships with District Ministries, and other stakeholders.  

Responsibilities:

• Coordinate and manage the Yoti Yoti project activities in respective District under the supervision and guidance of the Programme Manager and with support from the Livelihoods Programme Coordinator.

This includes but is not limited to: 

• Assist in preparing annual procurement and Detailed Implementation Plan (DIP), for respective District with realistic phased budget that correspond to approved donor proposal. 
• Ensure the project is implemented according to agreed District annual, quarterly and monthly work plans and budgets; delivers against timeframes, output and outcome targets.  
• With Partnership Manager provide support, participate in assessments and ensure equitable two-way regular communication with project partners in District. 
• Provide regular updates on project progress to Programme Manager highlighting any areas of variance/risk with suggested corrective actions; 
• Provide leadership to ensure: 

• Participatory District and community entry/inception meetings. 
• Participatory identification of project communities and households using agreed PRA tools and vulnerability criteria. 
• Designing and delivery of training models, learning processes, activities, resources, and workshops (including ToTs for staff). 
• Timely project-related procurements, including submission of ToR and SRs for project activities (that are in line with agreed budget), purchase of supplies, maintenance and repairs, and related expenses; 
• Assist in develop annual district project budgets including cash flow forecasting; conduct budget review and management including reforecasts at least quarterly; monthly Donor Management Account review and feedback; submit monthly cash forecasts. 
• Ensure that all project advances are liquidated properly, in line with Concern policies and procedures, and with required supporting documents. 
• Assist in ensuring all Yoti Yoti staff in the district are familiar with and adhere to all Concern financial and procurement policies and procedures. 

Monitoring, Evaluation, Accountability and Learning  

• Collaborate with MEAL, Line Manager, Accountability Supervisor, Gender and Equity Advisor, Communications Manager as well as project and partners MEAL team to:  
• Organise/implement project baselines, assessments and evaluations in district.  
• Ensure project activities in district are monitored, reviewed and documented according to project MEAL plan, including accuracy of data collection by district MEAL Officer, project and partner staff; and use of project learnings to improve programming including sharing and learning between districts. 
• Ensure up-to-date database of all activities on a quarterly basis by MEAL Officer.  
• Ensure project partners in district are engaged equally in MEAL activities. 
• Ensure high quality, timely monthly reports are compiled for submission to Livelihoods Project Coordinator. 
• Prepare draft of input for annual donor/Concern reports and quarterly SLA reports as requested by Line Manager. 
• Ensure identification, documentation and sharing of good project practices and case stories. 
• Monitor Agro forestry activities in collaboration with MIRO Forestry
• Monitor irrigation scheme and document lessons learnt and best Practices

Human Resources   

• Line manage the Programme Officers, contributing to their individualized capacity building and career development through technical support and on-the-job training and coaching, including induction at the start of their contract; and ensure they are appropriately managing their teams. 
• Ensure that all project staff in the district are aware of and comply with all of Concern’s policies and procedures are kept updated of any changes. 
• Monitor and review performance of your staff, identifying areas of development needs (as per Concern processes) and hold them accountable for executing their job as per the agreed job description and performance objectives – seeking help and guidance from the seeking help and guidance from the your Line Manager where appropriate.  
• Conduct regular supportive supervision in the operational districts. 
• Ensure that work within the project district team(s) is planned and organised in a way which will meet the organisation’s needs in the most cost effective manner possible; ensuring that team members are given appropriate workloads and are working efficiently and as a team. 
• Support in recruitment of staff in your district.  

• Partnership and Localisation
• Ensure induction with all new joiners is done on partnership with a clear focus on monitoring partner procurement policies and procedures
• Participate in the CILPAT exercise with a focus on Operations and organisational sections.
• Rollout training packages developed by OD and other existing materials.
• On the job support/ mentoring partners on use of templates provided and adhering to policies and procedures to avert potential risk of fraud.
• Lead in the Operational and organisational sections during Annual Capacity Assessments (ACAs) which will later be finalized by OD before consolidation.
• Participate in Quarterly reviews sessions and joint monitoring visits to provide insight into partners’ work.
• Support partners developing JDs for logistics staff
• Support partners in developing policies and procedures related to procurement and supply chain 

• Degree in relevant area (Agriculture, Agro Economics, Natural Resources Management, International Development, Social Sciences, Public Health, Nutrition) or accepted equivalent professional experience.  

• At least 5 years’ experience working as a manager ideally in a (I)NGO.  

• Strong overall technical and/or programming knowledge in area of responsibility. 

• Demonstrated experience in line management and building cohesive high performing teams. Able to work calmly and lead teams successfully in stressful/pressured environments. 

• Strong computer and writing skills (in English) (World, Excel, PowerPoint). 

• Experience of working with national partners. 

• Ability to organise and plan effectively. 

• Good budget and financial management skills. 

• Excellent skills in representation and communication and the ability to communicate effectively with a wide range of audiences at community and District levels.  

• Able to work independently, multi-task, and take initiative, but also able to delegate responsibilities, harness team efforts, and ask for help as needed. 

• Strong spoken skills in Krio and English. 

• Cross cultural awareness and sensitivity. 

Desirable 

• Experience in working with District sector offices (such as agriculture, health, welfare, environment, gender and equality). 

• Experience in any of the following: system strengthening, climate smart and adaptive approaches, nutrition, natural resource managing, environment, equity, Common Humanitarian Standards (CHS). 

• Proposal development.  

• Strong spoken skills in local languages of respective district based in. 

• Raising awareness and being updated on HIV & AIDS issues.
• Protecting him/herself and colleagues.

Sharing information with colleagues and avoiding stigma and discrimination.

Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.