Administrative Officer

Job Description

CAREER OPPORTUNITY WITH BRAC MICROFINANCE SIERRA LEONE LIMITED

BRAC Microfinance Sierra Leone Limited is the largest Microfinance organization in Sierra Leone with a mission to responsibly provide a range of financial services to people at the bottom of the pyramid. We particularly focus on women living in poverty in rural and hard-to-reach areas to create self-employment opportunities, build financial resilience, and harness women’s entrepreneurial spirit by empowering them economically.

BRAC Microfinance (SL) Limited is seeking applications from competent, dynamic, and self-motivated individual to fill up the following position.

Position                    : Administrative Officer

No of Position         : One (1)

Job Location           : Country Office

MAIN JOB RESPONSIBILITIES:

• Ensure administrative processes follow organizational policies and regulatory requirements.
• Support audits by preparing required administrative documentation.
• Enforce workplace health, safety, hygiene and security procedures.
• Organize events, workshops, and meetings, including logistics and materials.
• Liaise with service providers, contractors, and external stakeholders.
• Assist in preparing budgets, purchase requisitions, and payment requests.
• Consult with HR Head and Programme heads to identify program needs and issues and customize relevant HR interventions.
• Monitor administrative expenditures to ensure cost-effectiveness.
• Manage vendor relations and support procurement processes.
• Prepare, review, and manage correspondence, reports, and official documents.
• Ensure proper filing systems and document security.
• Facilitate staff welfare activities and administrative support to HR.
• Maintain accurate records, files, and databases (physical and electronic).
• Manage office supplies, stationery, equipment, and ensure timely replenishment.
• Oversee day-to-day office operations to ensure a well-functioning work environment.

REQUIRED SKILLS/ COMPETENCIES:

• Demonstrates strong office administration, organizational, and time management skills, with the ability to maintain accurate records and effectively plan and coordinate administrative activities.
• Possesses excellent written and verbal communication, customer service, and interpersonal skills, enabling productive collaboration with internal and external stakeholders.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and capable of managing multiple tasks while maintaining confidentiality, professionalism, and attention to detail.
• Applies sound problem-solving and decision-making skills, supports procurement and vendor coordination, manages events and logistics efficiently, possesses basic financial and budgeting knowledge.
• Adapts effectively to changing organizational priorities.

SAFEGUARDING RESPONSIBILITIES:

• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Promote a safe work environment in all your dealings.
• Avoid actions, which may cause any form of harm, abuse, neglect, harassment and exploitation of team members to achieve the program’s goals on safeguarding.

EDUCATIONAL REQUIREMENTS AND EXPERIENCE

• Bachelor’s degree in business administration or related field.

• 3–5 years’ experience in administrative roles.
• Proven experience in office administration, facilities and asset management, procurement coordination, fleet management, travel and logistics coordination, and vendor management.
• Experience in preparing administrative reports, maintaining records, managing budgets, and supporting organizational events.
• Demonstrated ability to work independently, manage multiple priorities, and maintain confidentiality while delivering high-quality administrative support.
• Knowledge of occupational health and safety standards and administrative compliance requirements is an added advantage.

OTHER REQUIREMENTS:

• Attach copy of Academic Certificates, CV and Application.
• Attach photocopy of National ID Card
• Selected candidates will be required to provide an updated police clearance.

 What We Offer

• Competitive salary with performance-based incentives.
• On-the-job training and continuous professional development.
• Supportive team culture that values integrity, community service, and excellence.
• Opportunity to make a real difference in people’s lives.

If you feel you are the right fit for the above-mentioned position then we would like to speak with you, follow the application instructions below.

Interested candidates can apply sending their updated curriculum vitae to the Email Address Below: recruitment.sierraleone@brac.net or hand delivered to our Country office address;13 Bath Street, Brookfields Off King Harman Road. Qualified candidates are strongly encouraged to apply.

The closing date for receiving applications will be 15^th August 2026. Please note that ONLY shortlisted candidates will be contacted for interviews.

 BRAC Microfinance (SL) Limited is committed to safeguarding children, young people and vulnerable adults, and expects all employees and clients /beneficiaries to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation – regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment process includes extensive reference and background checks, self-disclosure of prior issues regarding sexual or other misconduct and criminal records and our values are a part of our Performance Management System.

 BRAC Microfinance (SL) Limited is an equal opportunity employer.