TENDER NOTICE: Development, deployment and support of a national digital specimen tracking system for National Integrated Sample Transportation Network (NISTNET)

Job Description

Invitation to Tender  

Development, deployment and support of a national digital specimen tracking system for National Integrated  Sample Transportation Network (NISTNET) 

1 ABOUT JHPIEGO  

Since its founding in 1973, Jhpiego has been innovating to save the lives of women and families worldwide. Jhpiego  creates and delivers transformative healthcare solutions that save lives. In partnership with national governments,  health experts, and local communities, Jhpiego builds health providers’ skills and develops systems that save lives now  and guarantee healthier futures for women and their families.  

Jhpiego Sierra Leone, in collaboration with the Ministry of Health (MoH) and the National Public Health Agency (NPHA),  invites qualified and eligible Information Technology firms, software developers, systems integrators, and digital health  companies, preferably Sierra Leonean-owned enterprises, to submit technical and financial proposals for the design,  development, deployment, hosting, training, maintenance, and technical support of a National Digital Specimen  Tracking and Referral Management Platform to support specimen transportation across all sixteen (16) districts of  Sierra Leone under the National Integrated Sample Transportation Network (NISTNET).  

The proposed platform must meet or exceed the following requirements: 

The system platform architecture must provide: Central Administration Portal, Health Facility Application, Hub  Management Module, Courier Mobile Application and USSD Access Module. The Core Functional Requirements are  Specimen Registration, End-to-End Specimen Tracking, Chain of Custody System, Courier and Route Management, HIV  PCR Referral Management, and Result Management System. Other functional requirements are Notifications and  Communication (In-App Notifications, SMS Notifications and Push Notifications, Exception Management, fuel and  payment management, and Analytics and Dashboards in line with reporting Requirements and agreed co-creation  design. 

Interested bidders can obtain the bidding document at the JHPIEGO National Office at #1 Sonia Drive, Hill  Station (back of City Super Market), Hill Station, Freetown, Sierra Leone, or by sending an email request with  the bid title (Development, deployment and support of a national digital specimen tracking system for  NISTNET) to slprocurement@jhpiego.org, starting from the 12th October 2026, between the hours of 8:30 am and 4:30 pm daily. Please note that the Jhpiego office will not be open during weekends or public holidays. 

2 TERMS OF THE PROCUREMENT  

2.1 PROCUREMENT PROCESS 

2.2 This competition is being conducted under the Jhpiego Open National Tender Procedure.  2.3 The Contracting Authority for this procurement is Jhpiego, Sierra Leone Office  

2.4 SUBMISSION OF TENDERS  

Tenders must be delivered in the following way:  

Bids must be submitted through email at slprocurement@jhpiego.org or hardcopy in a sealed envelope,  marked Development, deployment and support of a national digital specimen tracking system for NISTNET  with the words ‘not to be opened before the deadline, Friday, 23rd October 2026, at 4:30 PM via email or at 2:00 PM GMT in hardcopy’ to the Private Tender Box located at the Jhpiego office at 1 Sonia Drive, Hill  Station (back of City Super Market), Freetown, Sierra Leone.